Objective
Upon completion of this KB the User will be able to produce and validate the Unit of Study Completions File (CU) ready for import into HEPCAT.
Assumptions
The user has Admin access
The user has entered required data to generate the Campus File
The user has an understanding of Element numbers required in HEPCAT reporting / Paradigm
The user has access to HEPCAT to import and validate the HEIMS reports
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Field name | Brief Overview |
|---|---|
Institution* | Select the Institution(s) that the report is being submitted for. If Multiple select as many as required |
HEIMS Report (Year Students Completed) | From the Drop down field select the Collection Year that the report is for |
Period Number | Select the Period Number. January 1 to June 30 is Period 1 and July 1 to December 31 is Period 2 |
Submission Year (Year Students Completed) | Enter the Year the submission is for e.g 2018 |
Submission Number* | Within Each Period multiple submissions can be made, select the submission number next in the sequence remembering that the first one for each new year is 1. A Submission will be allocated a number from 3 pieces of data e.g. 2018 1.2 - meaning 2018, period one submission 2 |
Course Level* |
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Unit Enrolment Status* |
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HEIMS Census date* | Select the Census date that the EN report is for, Multiple dates can be selected as long as they fall within the Correct reporting period. |
HEIMS Start Date* | |
HEIMS End Date* | |
Output to DESTPAC (Do not Tick for HEPCAT) | |
Report Mode |
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Unit of Completions File Structure
Element | Element Name | Position within the file | Width of Characters | Data Type | Location Within Paradigm |
|---|---|---|---|---|---|
E313 | Student identification code | 1-10 | 10 | Alphanumeric | Student > Student Details > Edit Details |
E307 | Course code | 11-20 | 10 | Alphanumeric | Student > Course Enrolment > Course |
E354 | Unit of study code | 21-30 | 10 | Alphanumeric | Student > Course Enrolment > Units |
E355 | Unit of study completion status | 31 | 1 | Numeric | Student > Course Enrolment > Units |
E488 | Commonwealth Higher Education Student Support Number (CHESSN) | 32-41 | 10 | Alphanumeric | Student > Student Details > Edit Details |
E489 | Unit of study census date | 42-49 | 8 | Numeric | Student > Course Enrolment > Units |
N.A. | Filler | 50-99 | 50 | Alphanumeric | N/A |
Implications
This report is Part 2 of 2 for the Past Course Completions and Unit of Study Completions Submission file set.
Please note that these 2 reports (Unit of Study and Past course completions) must be validated and submitted together.
Unlike the Course of Study and Campus file the order of submission is not critical.The set is the Past Course Completions file (PS) and the Unit of Study Completions file (CU) is submitted no later than close of business 30th of April.
However if your institution is participating in the QILT or GOS data surveys, the data will need to be submitted and verified earlier to allow for data selection from these bodies.
Please refer to the current Higher Education Data Collection reporting Schedule for reporting dates and deadlines for any changes or updates.
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For more information on File Scope and structures go to http://heimshelp.education.gov.au/sites/heimshelp/resources/pages/he-student-data-collection#nav and select the required year and file.
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