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Key

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Objective

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Key terms and concepts

Info

Note

Both admin and non-admin user privileges are able to create events in Rapla. Only admin users

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can edit events created by other users.

Note

Be advised

The user needs to make sure they are not highlighting anything on the left-hand side of the menu bar. This can cause Rapla to think that you are creating any events against that resource. Hence, you might see a warning message.

Explanation of Standard Event Types

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Field Name

Description

Unit Name

The name of the unit offers by the Institution. The same one matches the record in Paradigm.

Unit Code

The unit code offers by the Institution. The same one matches the record in Paradigm.

Session Type

Subject to each institution to define their session type (e.g. class, tutorial, lecture)

Campus

Subject to each institution to define their campus (e.g. Melbourne, Sydney)

Minimum Participants

The minimum number of participants for running the session (e.g. 5)

Maximum Participants

The maximum number of participants for running the session

Faculty/Department

Subject to each institution to define their faculty/department (e.g. Faculty of Art)

Session Group ID (Group number)

[Do not change] A group of sessions from which a selection is made during the enrolment (aka. it is an enrolment choice).

Session Seq ID (Class number)

[Do not change] A set of enrollees (i.e. students) who attend the same session together under one scheduled unit (Lecture).

Session Group and Session Class

Info

Note

Once the session class combination rule has been set up, all students who enrolled into each class must follow that logic.

If your institution does not require the logic of session class, leave the field in blank.

Session Group:

A student must enrol to at least one option from each group. A group of sessions that are in the same category. For instance, sessions that belongs to Lecture event type can be categorised as group 1, which have a list of scheduled lecture options. Tutorial as Group 2 can have a list of scheduled tutorial option. Workshop as Group 3.

Session Class:

A unique approach that is subject to each institution’s rule combines a set of options. One from group 1 and the other from group 2 or 3, they both share the same class number. So that when a student enrols into one of the lecture options (e.g. class 1). The system will enrol the student into a tutorial option (class 1) that has the same class number by default.

Workflow

How to create a single event on Rapla

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Expand
titleScenario 3: Creating repeating events along with an once-off event

  1. You should follow the instruction of Scenario 2 to create a recurring events first (i.e.appointment 1)

  2. After you added the exception date for the first appointment (as per the below image: Exceptions showing 1 in red)

  3. Click on New button under the Appointments section to create a 'No repeating' event (i.e. appointment 2)

4. At Resource Allocation section, you need to assign resources (e.g. staff, rooms) to each appointment individually.

5. Currently all resources have been set to every appoint, you can change it by click on 'Every appointment'. It opens up more options to each appointment.

 6. Resources have been color coded and allocated to Appointment 1 and Appointment 2.

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Further Reading

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