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Note

Be advised

Ensure that you have all of your Fee Rules correctly entered prior to commencing enrolment as unit enrolments. Unit enrolments that have already been created, are not automatically updated when any fee rule is added, removed or modified. In different words, if you have enrolled your student, and then change the fee rules, the student’s enrolment will not reflect the change you make to the fee rules.

The Unit unit fee rules work in - conjunction with Scheduled Units scheduled units in order to charge students the correct amount for the units for of the Course for in which they are enrolled. Fee Rules rules logic eliminates the need to create multiple fee rules in the scheduled units via Fees units via the Fees Associated With this Scheduled Unit section.

You will have need to create Fee Rules prior to creating your scheduled units. If you have a “one off” Special Fee it should be added to the “Fees Associated with this Scheduled Unit” within the scheduled unit. Any fees entered at the scheduled unit page will override rules corresponding with existing fee rules.

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Info

When there are two fee rules that both have the same amount number of the highest points, the system will pick select the one who rule that has the higher fee Amount.

Points Calculator:

  • Course Id = 8 points - Exemption, it will depends depend on our the initial set up for your institution. Please check with our Helpdesk to find out the number of points for your institution.

  • Credit Points = 1 point

  • Fee Type = 1 point

  • Unit Level = 1 point

  • Program Level = 1 point

  • Program Type = 1 point

  • Provider Party Id = 1 point

If required an extra weighting can be given to the Course Id field to ensure a 4 or 5 point match if program level is not being used. The system then selects the fee amount that matches with the highest number of points in combination.

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Section Name

Brief Overview

Search Unit Fees

This Section is where to search for unit fees that have already been created.

Add New unit Fees

New Fees rules are added here.

Edit Unit Fees

For fee rules that have already been created and need to be updated / edited accessing them here and edits can be made.

Field Requirements For Create an Unit Fee

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Field Name

Brief Overview

Sample Data

Course

A drop down box containing all of the institutions your institution's currently active courses.

Bachelor of Commerce

Course Level

The level at which the course is taught

  • Postgraduate

  • Undergraduate

  • VET

  • Non-Award

Credit Point statement

The number of points that the unit/ subject is worth within the course of study

  • 4

  • 6

  • 8

Fee Type

The type of fees to be charged

  • Standard Fees

  • International

  • Scholarship

  • HECS

Unit Level

The banding of the unit /subject, or other coding

Please note: This needs to be set in the Parent unit prior to scheduling units / Subjects

  • NP

  • 1

  • 2

  • 3

Amount

The amount to be charged for this unit / subject for this course combination (Please note do not enter a $)

  • 2000.00
     

Unit Fee Status Id

The Unit fee status indicates if the unit fee is currently in use (Active) or not (Archived)

  • Active

  • Archived

  • Unconfirmed

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Expand
title1. How to Search for a Unit Fee Rule

  1. Click on the Units option in the side menu.

  2. Click on the Unit Fee options Details option in the side menu.

  3. Click on the Search Unit Fee in the side menu.

  4. Select the required course from drop box in the Unit fee search section.

  5. Click the Search unit Fee button

Please note: To reduce the results additional options can be selected when searching.

Expand
title2. How to Add New Unit Fee Rules

  1. Click on the Units option in the side menu.

  2. Click on the Unit Fee  options Details option from the side menu.

  3. Click on the Add New Unit Fee from the side menu.

  4. Scroll to the Edit Unit Fees Section

  5. Select the Course that the Fee rule is to be added to from the drop down box.

  6. Select the program level Program Level for the course.

  7. Enter the number of credit points Credit Points for the unit within the course.

  8. Select the Fee type

  9. Enter the Unit level code (Please Note: This step is optional. The levels must be set within the parent units before adding fee rules)

  10. Enter the amount to be charged for this course , and for this credit point fee type combination as a combination, without a dollar symbol.

  11. Select the Unit Fee Status Id (Active)

  12. Click on the Save Unit feeFee button.

To add another rule Click the Add New Unit Fee button on the side menu.

Expand
title3. How to Edit Unit Fee Rules

  1. Click on the Units option in the side menu.

  2. Click on the Unit Fee  options Details option from the side menu.

  3. Click on the Edit Unit Fee from  option from the side menu.

  4. Scroll to the Unit Fees SectionFee Search section

  5. Select the Course that the Fee rule Rule is to be added to from the drop down box.

  6. Click on the Search Unit Fee  button.

  7. Click on the Pencil icon next to the course fee to be edited.

  8. Update the required fields.

  9. Click the Save Unit Fee  button.

To edit additional fees Scroll scroll to the top of the page and start repeat the process again from step 5

Further Reading

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