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  • The user has an understanding of the Australian Tertiary Education System / VET Sector.

  • The user has an understanding of Census dates, Government reporting and the timelines associated.

  • The user has an understanding of Fee-HELP / HECS-HELP

Key terms and concepts

Identify, and describe or explain the terms and concepts that need to be understood in order to carry out the tasks explained in this articleCommonwealth Assistance Notices or CANS are the reports that are sent to students after the census date inform the of the Units and associated fees that will be reported to the Government (Via HEIMS and TSCI / HEPCAT) on their behalf.

Required fields to produce single CANs notices from the student Summary page.

Field Name

Brief overview

Student Number

The student number of the person for who the CANs notice is to be produced

Course / Degree

The name of the Course / Degree that the student is enrolled into and that units of study belong to

Course Institution

The name of the home institution that the student belongs to

HEIMS Census Date From

The start date the units census date should fall between

HEIMS Census Date To

The end date the units census date should fall between

Unit Enrolment Status

The Unit enrolments status of the units to be reported

Use tables, or bullet or numbered lists when it is appropriate.

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This section contains a numbered list of steps to follow as a workflow of how a task or process should be completed.

Workflow example 1

  1. Steps in a numbered list

  2. Step 2

Workflow example 2

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Steps in a numbered list

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Expand
titleHow to run the CAN report from the student page

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box  above the list of students, start typing the student's first or given name. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded into the Student Summary page.

  9. Click on the Action menu in the Summary Section. The Action menu will open.

  10. Click on Print CAN option in the Action menu

  11. Select the Course from the drop down menu

  12. Select the Course Institution

  13. Select the Census date for the CAN

  14. Select the Unit statuses for the CAN

  15. Click on the Save and Print Report button


Expand
titleHow to run the CAN report from the Reports Section

  1. Click on Report tab in the side menu

  2. Click on Letters option in the side menu

  3. Scroll down to the Commonwealth Assistance Notice report

  4. .Click on Get Report  button

  5. Select the Course from the drop down menu

  6. Select the Course Institution

  7. Select the Census date for the CAN

  8. Select the Unit statuses for the CAN

  9. Click on the Save and Print Report button

Further reading

List other KB article page names, that may support the understanding of this article. The listed page names can then be converted into links to those pages.

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