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Overview
Upon completion of this article you will be able to update, edit and allocate final grades and assessment grades to students
Complexity
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Workflow
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AssumptionsYou have the minimum required permission level to access the Courses and/or Units tabs; You have an understanding that making changes within this section has system wide implications; You have an understanding of the Australian Tertiary Education System / VET Sector; You have an understanding of the Units and Courses within your Institution, related to assessments and final grades; You have an understanding of time periods / time period creation; and "Recalculate Unit Results from Assessments" is only used when that grade type was set "Allowed to Recalculate" on the grade table (System>Search Grade type and edit Grade item). If that grade is assigned to the unit enrolment, then that button will recalculate the unit result for any unit enrolments where the grade is set to ‘allowed to recalculate’.
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| title | Key Terms and Concepts |
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Key Terms and Concepts
EDIT STUDENT RESULTSField name | Brief Overview |
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Student Number | An institution allocated student identifier that uniquely identifies a student. | First Name | Given name is the name as it appears on the student's birth certificate or identification document | Last Name | The student's family or surname | Course Name | The name of the course the student is studying | Unit ID | Institution allocated unique unit codes to identify the unit of study | Unit Name | Institution allocated unique unit name to identify the unit of study | Unit Provider | The provider / institution where the unit is offered for study | Unit Keywords | Key words / or buzz words that relate to the unit. These can be used when searching for a unit where you don't know its exact name | Start Date | Date the unit of study commences | End Date | Date the unit of study concludes | Grade Description (institution defined) | | Grade % (If Used) | The grade out of 100 | GPA |
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average is a number representing |
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the average value of the accumulated |
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final grades earned in a course over time. A student' |
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average is calculated by adding all accumulated |
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final grades and dividing that figure by the number |
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of grades awarded | Enrolment Status (institution defined) | Applied Audit Completed Confirmed Deferred Enrolled Exempt Failed Incomplete Internal Offered Provisional Transfer Credit Transferred Withdrawn
| DEST / HEIMS Enrolment Status | |
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Implications
NOTE
Final grades are visible to students and other users once the grade has been published. Prior to this grades are only visible to people who have administrator level permission.
When a grade has been published and you need to change that grade, you must unpublish the grade first, then change the grade and save it, and then publish that grade.
Workflow
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| title | 1. How to Add Final Grades to Units Per Scheduled Unit |
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This enables you to update and save the results for all students of this scheduled unit. Clear any loaded records before you begin, by clicking the Student tab in the menu and then click the Search option. Click On the Units tab in the side menu. Click on the Scheduled Unit Details option in the side menu Click on the Student Results option in the side menu Enter any combination of Unit Id, Unit Name, Unit Provider, Start Date, End Date (Paradigm needs at least one of these in order to search) Click on the Search Scheduled Units button. This will return a list of units that meet the searched criteria To filter the returned options start typing the name of the unit or a part of the scheduled unit id into the search box. The list of returned results will reduce to match the criteria. Click on the Actions button on the right hand side of the required record. Click on the Edit Unit Results option in the Action menu On the new page that opens, scroll down to the Edit Student Results section Each row is for an individual Student. For each line enter the Grade description, Grade percentage (If used) and Enrolment status appropriate for the final grade. Click on the Save Results & Set Enrolment Status from Grade button. This will save the result you have entered, and will mark the unit enrolment status to what you have chosen. Now that the grades have been saved, the Grades can be Published immediately (released to the students) by clicking the Publish Results button. If you want to delay the publishing of grades for release on a specific date, enter the release date in the Grade Release Date box or click the calendar button to choose the release date, and then click the Publish Results button.
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| title | 5. How to recalculate a grade |
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| Note |
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These steps are how to recalculate a grade either after it has been entered or published. |
Click on the Reports option in the side menu Click on the All option in the side menu Scroll down to the Enter Student results by class report and click the Get Report button Scroll to the Scheduled Unit Search section and enter the Unit Id into the unit id field and click the Search Scheduled Unit button Click on the Action menu next to the units to be updated. The Action menu will open Select the Edit Class Assessment Results option from the Action menu Click on the Add Results button next to the Assessment(s) to be updated Remove the Raw mark and Awarded from the record(s) to be updated. Update the required grade in the Raw Mark box and click the Copy Raw Mark to Awarded mark and Auto Update Grade Button Click on the Edit Unit results Icon Scroll to the bottom of the page and click on the Unpublish Results button Click on the Recalculate Results from Assessments button If ready to publish results click on the Publish Results button, alternatively enter a Publishing date in the Grade Release date field and click Publish results. The results will then be released on that date.
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Related Pages
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How to add assessments to Scheduled units
Related Pages
Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading
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