Overview
This page provides the workflows on how to view and edit details related to a student's graduation.
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Workflow
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| title | Key Terms and Concepts |
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Key Terms and Concepts
GRADUATION Form Page in Paradigm Legends: A field with | form fields | GRADUATION DETAILS
Key Term | Brief Overview | Used By Education Sector |
|---|
Graduand | Is the student ready but pre-graduation | Both |
Graduation Date | The date the student graduated | Both |
Graduation Status | | Both |
Certificate | Has the student received their parchment / certificate | Both |
Certificate Date | Date the certificate was produced | Both |
Graduated Award | means that the field is applicable to both Higher Education and VET institutions.A field with
means that the field is only applicable to Higher Education providersA field with
means that the field is only applicable to VET providers Graduation Eligibility
Image Added All Requirements Complete – Has the student completed all requirement to graduate (not just academic) e.g. Exit interviews, returned all materials to library, finance check for outstanding fees, returned any borrowed equipment. Yes / No Academic Requirements Complete – Has the student met all of the Academic requirements to complete the course? Yes / No Graduated Award – The full name of the course / Award the student has / will complete to appear on the parchment.Both | Academic requirements complete | Has the student met all of the Academic requirements to complete the course. | Both |
Award Application sent | The date the confirmation of completion sent to the student | Both |
Information date sent | Graduand – Is the student ready but pre-graduation Certificate – Has the student received their parchment / certificate? Yes / No Graduation Status – Graduand / Graduated / Pending Graduation Message Graduation Dates
Image Added Graduation Date – The date the student graduated Certificate Date – Date the certificate was produced Information Date Sent – The date the graduation information pack was sent to the studentBothAward Application date receivedDate Sent – The date the confirmation of completion sent to the student
Award Application Date Received – The date the confirmation of completion information received back to institution Both Graduation Ceremony Details
Image Added Ceremony Location – The ceremony location the student is planning on attending.Attending Ceremony – Will the student be attending the ceremony
Both? Yes / No
Ceremony Date – The date the ceremony is scheduled for
Both | Ceremony Location | The ceremony location the student is planning on attending. | Both |
Parchment Number | The unique Parchment id number - Can be system allocated if required | Both |
Transcript Number | The unique Transcript id number - Can be system allocated if required | Higher Education |
SOA Number | Statement Of Attainment - Can be system allocated if required | VET |
All requirements complete | Has the student completed all requirement to graduate (not just academic) e.g. Exit interviews, returned all materials to library, finance check for outstanding fees, returned any borrowed equipment. | Both |
Academic Dress Required | Graduation Item(s) To Hire – Trencher Cap / Hood / Stole Graduation Item(s) To Purchase – Trencher Cap / Hood / Stole No. of Graduation Guests – The number of guests / tickets required for attending the ceremony for this graduand Academic Dress Required – Does the student required academic attire? Yes / No Hood Purchase – Yes No
Both | Gown Size | The size of graduation gown required for student | Both |
Trencher Size | Cap / Morter / No
Trencher Size – Cap / Mortar board / Bonnet SizeHigher Education | Hood Purchase | Hood / Stole / Cord size &/or colour | Both |
No of Graduation guests | The number of guests / tickets required for attending the ceremony for this graduand | Both |
Notes | Gown Size – The size of graduation gown required for student Notes – Any additional notes required - e.g. Student has mobility issues requires assistance with stairs at ceremony venue.Both | Other certificate number GRADUATION DOCUMENT NUMBERS
Image Added Parchment Number – The unique Parchment id number - Can be system allocated if required Transcript Number – The unique Transcript id number - Can be system allocated if required SOA Number – Statement Of Attainment - Can be system allocated if required Other Certificate Number –
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Implications
NOTE
The pages, fields and buttons that you can see, and the items that you can edit, are based on:
how How the Paradigm system is configured for your institution, and;
the The options that are made available by your institution, ; and
the The access level assigned to you by the "nominated contact personNominated Contact Person" or other Paradigm expert“Paradigm Expert”, according to your permission needs.
For more information please contact your "nominated contact personNominated Contact Person" or other Paradigm expert“Paradigm Expert” in your business or institution.
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BE ADVISED Make sure that you have loaded the intended student's record, and have selected the intended course. Changing the graduation details for an unintended course or student could have system-wide implications for a different student or a different course enrolment. |
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| title | How to Edit Graduation Record |
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Edit a Graduation Record
Load the Student Record, follow the steps here: Student - Search Click on the Course Enrolment option from the side menu. Click the Course option and expand it. The COURSE ENROLMENT LIST section at the top of the page shows you a list of all course enrolments for this student. Click on the ACTIONS button on the same row for the Course to be edited. Select the Edit Graduation option in the Actions menu. On the GRADUATION section and add or edit any required details. Click on the SAVE GRADUATION DETAILS button.
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TCSI Early Exit Awards Packet
Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading
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