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Overview
This page provides the workflows on how to view and edit details related to a student's graduation.
Complexity:
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Navigation
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Assumptions
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Be advised
The pages, fields and buttons that you can see, and the items you can edit, are based on:
how the Paradigm system is configured for your institution, and
the options that are made available by your institution, and
the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.
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Workflow
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AssumptionsThe student has completed the course. You have an access level that allows you to create or edit student records. You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used relating to graduations.
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| title | Key Terms and Concepts |
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Key |
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Concepts
Key Term | Brief Overview | Used By Education Sector |
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Graduand | Is the student ready but pre-graduation | Both | Graduation Date | The date the student graduated | Both | Graduation Status | | Both | Certificate | Has the student received their parchment / certificate | Both | Certificate Date | Date the certificate was produced | Both | Graduated Award | The full name of the course / Award the student has / will complete to appear on the parchment. | Both | Academic requirements complete | Has the student met all of the Academic requirements to complete the course. | Both | Award Application sent | The date the confirmation of completion sent to the student | Both | Information date sent | The date the graduation information pack was sent to the student | Both | Award Application date received | The date the confirmation of completion information received back to institution | Both | Attending Ceremony | Will the student be attending the ceremony | Both | Ceremony Date | The date the ceremony is scheduled for | Both | Ceremony Location | The ceremony location the student is planning on attending. | Both | Parchment Number | The unique Parchment id number - Can be system allocated if required | Both | Transcript Number | The unique Transcript id number - Can be system allocated if required | Higher Education | SOA Number | Statement Of Attainment - Can be system allocated if required | VET | All requirements complete | Has the student completed all requirement to graduate (not just academic) e.g. Exit interviews, returned all materials to library, finance check for outstanding fees, returned any borrowed equipment. | Both | Academic Dress Required | Does the student required academic attire? | Both | Gown Size | The size of graduation gown required for student | Both | Trencher Size | Cap / Morter board / Bonnet Size | Higher Education | Hood Purchase | Hood / Stole / Cord size &/or colour | Both | No of Graduation guests | The number of guests / tickets required for attending the ceremony for this graduand | Both | Notes | Any additional notes required - e.g.Student has mobility issues requires assistance with stairs at ceremony venue. | Both | Other certificate number | | |
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Implications
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The pages, fields and buttons that you can see, and the items you can edit, are based on:
how the Paradigm system is configured for your institution, and
the options that are made available by your institution, and
the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.
For more information please contact your "nominated contact person" or other Paradigm expert.
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BE ADVISED Make sure that you have loaded the intended student's record, and have selected the intended course. Changing the graduation details for an unintended course or student could have system-wide implications for a different student or a different course enrolment. |
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| title | How to Edit Graduation record |
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Load the Student Record, follow the steps here: Student - Search Click on the Course Enrolment option from the side menu. Click the Course option and expand it. The COURSE ENROLMENT LIST section at the top of the page shows you a list of all course enrolments for this student. Click on the ACTIONS button on the same row for the Course to be edited. Select the Edit Graduation option in the Actions menu. On the GRADUATION section and add or edit any required details. Click on the SAVE GRADUATION DETAILS button.
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Related Pages
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TCSI Related Knowledge Article
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| colour | Blue |
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| title | early exit awards packet |
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TCSI Early Exit Awards Packet
Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages
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| Further Reading
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Paradigm Knowledge Base Home