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title1. How to Enable a Student Access Level

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enableAccess

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title1.
How to
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a Student Access Level

NOTE: If a student record is currently loaded in the system, proceed to

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titlestep 2
Manually assign a login instructions.

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titleSTEP 1
Load the student’s record.

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title1
Go to Student > Search > Enter either the student number or name. > Click Search.

 

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Once you’ve found the student, click the blue hyperlink Student Number under the Student No column to load the Student Summary page.

 

 

 

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manualLogin

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titleSTEP 2
Enable the student’s access level.

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Choose Student > Student Details > Login menus on the side.

Please read the notes below carefully before you proceed to step number

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.

NOTE:

  1. For all students, the ASSIGNED SECURITY FOR USER LOGIN Form section at the top of the page should either be empty, or contain one record in the list, showing STUDENT in the Security Group column.

  2. The student level login access is automatically added by the system, when the minimum details have been provided for a student. If the top section shows an empty list, the system needs more details for this student before a login can be created. 

    1. Refer to the article Student - Add New for more information on completing the minimum details required by the system to create an operationally viable record.

  3. If the ASSIGNED SECURITY FOR USER LOGIN section shows any records with a Security Group field that shows anything other than STUDENT, then for each of those rows:

    1. Click the REMOVE SECURITY button for each of those rows,

    2. Click the OK button on the popup window, to confirm that you want to delete the record.

  4. If the ASSIGNED SECURITY FOR USER LOGIN section is empty, use the drop box to choose Student Access Level and click the ASSIGN SECURITY button to save the record.

  5. When the new row appears in the ASSIGNED SECURITY FOR USER LOGIN section, and STUDENT appears in the Security Group column, proceed to step number

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    .

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For a newly created record in Paradigm, you would normally see a row with one entry of STUDENT under the Security Group column. Click the ENABLE USER LOGIN button under the ACTIVATE USER LOGIN Form section to allow the student to login. This will show a Y in the Enabled: field.

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INFO: By doing the steps above, the student’s access level has now been enabled. You can now create a new user login, or change password using the how-to guide sections below.

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title2. How to Create a Student Password

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title2.
How to
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a Student Password

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titleSTEP 1
Enable the student’s access level.

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title1
Follow the how-to guide section above “
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How to
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a Student Access Level”, before you proceed to the
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Create a Student Password instructions below.

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titleSTEP 2
Create the student student’s password.

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Once the student's access level has been enabled a password needs to be assigned. To do this, scroll to the bottom of the page where you can see the CREATE NEW USER LOGIN Form section.

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Create a password for the student user in the New Password field, repeat typing the password in the New Password Verify field to confirm that they both match.

NOTE: Refer to the Key Terms and Concepts section above this page relating to password policy, alternatively, you can read carefully the Please Note: section under the CREATE NEW USER LOGIN Form.

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Click the SAVE USER LOGIN to save the password for that student account you’ve created.

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title3. How to Update a Student Password (Forgotten Password)

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title3.
How to
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titlereset
a Student Password (Forgotten Password)

NOTE: If a student record is currently loaded in the system, proceed to

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titlestep 2
Reset Password instructions.

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titleSTEP 1
Load the student’s record.

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title1
Go to Student > Search > Enter either the student number or name. > Click Search.

 

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Once you’ve found the student, click the blue hyperlink Student Number under the Student No column to load the Student Summary page.

 

 

 

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PasswordReset
PasswordReset

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titleSTEP 2
Reset password.

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Choose Student > Student Details > Login menus on the side.

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Scroll half way down the page to the CHANGE PASSWORD Form section.

NOTE: Refer to the Key Terms and Concepts section above this page relating to password policy, alternatively, you can read carefully the Please Note: section under the CHANGE PASSWORD Form.

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title5
Reset the password of the student user in the New Password field, repeat typing the password in the New Password Verify field to confirm that they both match.

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Click the UPDATE USER PASSWORD button after resetting the password.

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title4. How to Edit the Reset User Login Password Email Template

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title4.
How to
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the Reset User Login Password Email Template

The password reset template is largely composed of two label text fields:

  1. reset_user_login_password_emailHtmlHeader

  2. reset_user_login_password_emailHtmlFooter..

Here is the direct links for your information:

  • http://<put in your paradigm url here>/label_edit.php?labelId=reset_user_login_password_emailHtmlHeader

  • http://<put in your paradigm url here>/label_edit.php?labelId=reset_user_login_password_emailHtmlFooter

*Note to put in your paradigm URL in the "<>" but don't actually include "<>" in the URL.

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title5. How to Disable a Student Login Account on an Individual Basis

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title5.
How to
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a Student Login Account on an Individual Basis

  1. Click Student from the side menu > Search to load the Student's record

  2. Click on the Course Enrolment option in the side menu.

  3. Click on Course option

  4. On the edit course enrolment page, find the field Progression Status:

  • Select the option of ‘Show Login Message’ from the drop-down menu. This will prompt a message to the student asking them to contact the student services team when they first login to Paradigm. Students are still able to navigate through the site.

  • Select the option of ‘Login Suspended’, which is a more serious approach. This will allow the student to access Paradigm, but on every screen, it presents a message as below:

    Whilst the student has any courses in progression status ‘Login Suspended’, they will not be able to see or interact with any record within Paradigm.

5. Click the Save button.

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title6. How to Disable Students Login Accounts in Bulk

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title6.
How to
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Students Login Accounts in Bulk

Note

WARNING:

A returning student will be unable to apply or enrol when all their personal details are identical to an existing record that has been archived. Enrolling with the same details would create an identical matching record.

The existing “Archived” record must be set as Active by a staff member with full admin or flexadmin permission. A login record can then be created or updated as necessary.

  1. Using report builder to build a bulk list of students whose login accounts are to be disabled.

  2. Click Reports from the side menu, click on Report builder

  3. If you are not familiar with using the Report builder function, please contact Silverband support team for assistance

  4. Once you build a bulk list of selected students, click Student from the side menu

  5. Click on Bulk Course Edit option, this screen allows you to make changes to the selected students' course enrolment details and graduation details in bulk.

  6. You can select the Progression status on this screen for the selected bulk list of students. Refer to the above workflow #5, there are two different options on disabling the student logins.

  7. Click on Save all Enrolments button. This will impact to all students from the bulk list.

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