Objective
Upon completion of this KB article you will be able to Update / Edit and Allocate update, edit and allocate final grades and assessment grades to students
Complexity
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You have the minimum required permission level to access the Courses taband/or Units tabs
You have an understanding that making changes within this section has system wide implications
You have an understanding of the Australian Tertiary Education System / VET Sector
You have an understanding of the Units and Courses within your Institution for , related to assessments and final grades
You have an understanding of time periods / time period creation
Key terms and Concepts
Field Namename | Brief Overview |
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Student NumberUnit Id | An institution allocated student identifier that uniquely identifies a student. |
First Name | Given name is the name as it appears on the student's birth certificate or identification document |
Last Name | The student's family or surname |
Course Name | The name of the course the student is studying |
Unit ID | Institution allocated unique unit codes to identify units the unit of study |
Unit Name | Institution allocated unique unit names name to identify units the unit of study |
Unit Provider | The provider / Institution institution where the unit will be is offered byfor study |
Unit Keywords | Key words / or buzz words that relate to the unit. These can be use when trying to find used when searching for a unit when where you don't know the its exact name |
Start Date | Date the Unit unit of Study study commences |
End Date | Date the Unit of Study concludes |
Field name | Brief Overview |
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Student Number | An institution allocated Unique student identifier. |
First Name | Given name is the name as it appears on the students birth certificate and identification |
Last Name | The Students family or Surname |
Course Name | The name of the Course the students are studying |
Unit ID | Institution allocated unique unit codes to identify units of study |
Unit Name | Institution allocated unique unit names to identify units of study |
Grade Descriptionconcludes |
Grade Description (institution defined) | |
Grade % (If Used) | The grade out of 100 |
GPA | A grade point average is a number representing the average value of the accumulated final grades earned in courses a course over time. More commonly called a GPA, a A student's grade point average is calculated by adding up all accumulated final grades and dividing that figure by the number of grades awarded |
Enrolment Status (institution defined) | Applied Audit Completed Confirmed Deferred Enrolled Exempt Failed Incomplete Internal Offered Provisional Transfer Credit Transferred Withdrawn
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DEST / HEIMS Enrolment Status | Successfully Completed completed all the requirements Withdrew without Penaltypenalty Failed Unit of Study int he RPL - Recognition of Prior Learning (VET Only)
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Implications
Final grades are visible to students and other users once the grade has been published. Prior to this grades are only visible to people who have administrator level permission.
When a grade has been published and you need to change that grade, you must unpublish the grade first, then change the grade and save it, and then publish that grade.
Workflow
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title | 1. How to Add Final Grades to Units Per Scheduled Unit |
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This enables you to update and save the results for all students of this scheduled unit. Clear any loaded records before you begin, by clicking the Student tab in the menu and then click the Search option. Click On the Units tab in the side menu. Click on the Search Scheduled UnitsUnit Details option in the side menu Click on the Student Results option in the side menu Enter any combination of Unit CodeId, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires needs at least one of these in order to search criteria) Click on the Search Scheduled Units button. This will return a list of units that meet the searched criteria To filter the returned options start typing the name of the unit or a part of the scheduled unit id into the search box. The list of returned results will reduce to match the criteria. Click on the Actions button on the right hand side of the required record. Click on the Edit Unit Results option in the Action menu Scroll Down On the new page that opens, scroll down to the Edit Student Results section Each line row is for an individual Student. For each line enter the Grade description, Grade percentage (If used) and Enrolment status appropriate for the final grade. Click on the Save Results & Set Enrolment Status from Grade button. The Grades can with be Published This will save the result you have entered, and will mark the unit enrolment status to what you have chosen. Now that the grades have been saved, the Grades can be Published immediately (released to the students) now by pressing clicking the Publish Results button or can be delayed for releasing . If you want to delay the publishing of grades for release on a specific date by entering , enter the release date in the Grade Release Date box or click the calendar button to choose the release date box , and then click the Publish Results button.
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title | 2. How to Add Grades to Assessments via the Units Page |
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This enables you to update and save the results for a single assessment for each student of this scheduled unit. Clear any loaded records before you begin, by clicking the Student tab in the menu and then click the Search option. Click On the Units tab in the side menu Click on the Search Scheduled UnitsUnit Details option in the side menu Click on the the Student Results option in the side menu Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires needs at least one of these in order to search criteria) Click on the Search Scheduled Units button This will return a list of units that meet the searched criteria To filter the returned options start typing the name of the unit into the search box. The list of returned results will reduce to match the criteria. Click on the Actions button on the right hand side of the required unit Click on the Edit Class Assessment Results option Click on the tick icon next to the assessment to be updated. This will show a list containing the result for this assessment for each student. Enter the Raw Mark, Awarded Mark, Awarded Grade and Status for each student Click the Save ResultsResult button. To enter additional assessment results go back to step 10 and repeat for all assessments. To add details for an extension or penalty for a single student, click the pencil icon for that student. Scroll to the bottom of the screen, add the details as appropriate and click the Unit Extension or Save Result button as appropriate. To award a Unit Final Grade for the unit click on the Pencil pencil icon Click on the Calculate and Save Results From Assessments button to calculate final grades from the previously entered assessments. To release grades for view click the Publish Results button. If final grades are being held for release all at the same time you want to delay the publishing of grades for release on a specific date, enter the release date into in the Grade Release Date field and Click box or click the calendar button to choose the release date, and then click the Publish Results button. This will hold all final grades until this date.
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title | 3. How to Add Final Grades to Assessments via the Student Record |
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This enables you to update and save the results for each assessment for this single scheduled unit for this single student. Click on the Student tab in the side menu Click on the Search option in the side menu Enter one of the following options in to the relevant search box: Student Number, Student's Family name / Surname Click on the Search Student Button This will return a list of students that meet the searched criteria To filter the returned options in the search box above the returned results, start typing the students First / given name. This will reduce the number of results Click on the blue hyperlink on the left side of the required record The student's record/Summary page has now been loaded Click on the Course Enrolment option from the side menu Click on the Units option from the side menu For the chosen unit record, click on the Actions button at the right side of the row Click on the Assessments Assessment option in the Action menu Scroll to the Edit Assessment Assessments Results section. Enter the Raw mark, Awarded Mark, Awarded Grade and Status for each assessment. (These can be done one at a time as results become available or all at once) Click the Save Results buttonResult button. To add details for an extension or penalty for a single student, click the pencil icon for that student. Scroll to the bottom of the screen, add the details as appropriate and click the Unit Extension or Save Result button as appropriate.
This will save the individual assessment results but will not update the final grade. Once all of the assessments have been entered for this student, scroll up to the top of the page, click on the Edit Unit Results button and enter the final grade to award a final grade, as shown in the list of steps shown in section 1 above. |
Further Reading
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max | 5 |
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sort | title |
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excerptType | simple |
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cql | label in ( "result" , "assessment" , "grade" , "grade-description" , "scheduled-unit" , "publish" , "calculate-and-save" ) |
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