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The Course Plan menu in Paradigm can allow students, or staff with a lower level of access to help students enrol themselves into units / subjects for the upcoming study period. This requires set up prior to being able to be used. It is set up from the Course > Outline menus on the side. Once this has been done and the time periods have been updated to allow access to the Course Plan, it is ready to use. This knowledge article provides a workflow on how to use the course plan as a student and as a staff member.

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Tip

The Student > Course Enrolment > Course Plan menu in Paradigm will only work as intended if the following has already been setup and configured:

  • Time Period > Configuration Period (UNIT_ENROLMENT, ENROLMENT_PERIOD), see EDIT CONFIGURATION PERIOD for more details.

  • The Courses > Course Outline has already been setup, see Manage Course Outlines for the instructions on how to setup one.

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titleAssumptions

Assumptions

NOTE

The pages, fields and buttons that you can see, and the items you can edit, are based on:

  • How the Paradigm system is configured for your institution;

  • The options that are made available by your institution; and

  • The access level assigned to you by the "Nominated Contact Person" or other Paradigm Expert, according to your permission needs.

For more information please contact your "Nominated Contact Person" or other Paradigm Expert.

  • The student record has already been created.

  • You have an access level that allows you to create or edit student records.

  • You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used.

  • You have an understanding of the different course types within the Paradigm system.

  • The Course Plan has already been set up for this course, see Manage Course Outlinesfor more details.

  • Time Periods have been updated, allowing access to the Active Units within the Course Plan, see Edit Time Period > Configuration Period.

  • Units / Subjects have already been scheduled for the next study period.

  • You have an understanding of course units that are:

    • core units, 

    • elective units,

    • prerequisite units, and

    • co-requisite units.

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titleKey Terms and Concepts

Key Terms and Concepts

Course Units Colour Legend

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Colour

Meaning

Associated course enrolment status

Green

Student has completed this unit

  • ENROLMENT_COMPLETED

  • ENROLMENT_EXEMPT

  • ENROLMENT_SATISFIED

  • ENROLMENT_TRANS_CRED

Blue

Student is currently enrolled in this unit

  • ENROLMENT_APPLIED

  • ENROLMENT_ENROLLED

Orange

Unit not available because prerequisites have not been met

White (with tick box)

Unit can be selected for enrolment

White (without tick box)

Unit has been scheduled, student meets prerequisites, but the enrolment period has not yet opened

Grey

Unit is not scheduled for the next enrolment period

Failed Units

When a student fails a unit then they may be eligible to take that unit again in future time periods or intakes. The following enrolment outcomes are considered equivalent for the purposes of this test:

  • ENROLMENT_WITHDRAWN

  • ENROLMENT_FAILED

Meeting pre-requisites for future time periods in the current time period

It is common practice for providers to open unit registrations to students before the results of the current time period have been ratified or published. When this practice is followed it is necessary to make the assumption that the student will, all things being equal, complete their currently enrolled units at the end of the current time period. This is necessary when there are pre-requisite rules defined on the course plan.

Paradigm considers the following enrolment status codes as equivalent to the student having successfully completed the unit for the purposes of allowing students to perform new unit enrolment:

  • ENROLMENT_COMPLETED

  • ENROLMENT_EXEMPT

  • ENROLMENT_SATISFIED

  • ENROLMENT_TRANS_CRED

These status codes are only considered when the course plan is set as open to students, meaning when the current date is within the date range defined in the configuration period UNIT_ENROLMENT

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Implications

Info

INFO

When you create a scheduled

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unit the staff member / user has the ability to limit the number of participants or enrolments available within a scheduled unit. When students are enrolling themselves via the course plan, students

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will select the unit on the first page and then click enrol. It is on the second page that the course plan will indicate how many places are still available within that schedule – and if the student can enrol into that scheduled unit or not. If the schedule is full, the student will receive the message class full need to select an alternative unit.

This can be useful when classrooms have limited capacity, or you want to limit the number of students within a scheduled unit for what ever reason.

NOTE

The System can be set up so that student can confirm their current contact details (Addresses, email, phone numbers) prior to accessing the Course Plan. This can be set up to be confirmed every study period, or once a year.

Note

Warning:BE ADVISED

When the system checks for potential timetable session clashes it will only assess scheduled units that have an unit status of Confirmed, Applied and Enrolled. All other statuses are excluded from the check.

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