Overview
The article outlines detailed workflows on how to use the Units Page in Paradigm. This includes enrolling students into units, withdrawing students from units, deleting units, transferring units from one course to another. This page also contains the function that allows you to perform bulk actions on selected units. Check the Key Terms and Concepts to learn more about fee types, etc., or you can choose from the list of how-to guides below relating to your concern with unit enrolments.
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Key Terms and Concepts
Click a term or concept below to learn more about it:
Student > Course Enrolment > Units There are 4 sections to this screen: UNITS ENROLLED BY STUDENT - This is a full list of all of the units that the student has against this course including Scheduled Unit number, Unit Number, Unit Name (Title), Start Date, Census Date, End Date, Status, Institution, Funding type, Mode of Delivery and Class Number. The Units can be edited from here by clicking on the pencil icon or the action menu. These will be addressed further down this article. You can also perform BULK Actions on unit enrolments as mentioned in the above navigation how-to guides on BULK Units Enrolment processes. FEE UNITS ENROLLED BY STUDENT COURSE PRIOR CREDITS TCSI LOAN INFORMATION - The TCSI Student Loans Packet, for students who have accessed HELP loans UNITS FINANCIAL SUMMARY INFORMATION - This section provides an overview of the students financials at a glance, Including total course fee, Amount paid, Total Fees Due, Total Discounts and total funding. ADD UNITS VIA SCHEDULED UNIT SEARCH - This Section allows the user to enrol the student into units by passing all course or if the restrict course plan box it ticked then the course rules will apply. This section is one of the two ways you can enrol a student into the scheduled units. The other way to enrol a student is via the Course Plan.
TCSI update has added the ability for Paradigm to download the current status of HELP loans received by the Australian Taxation Office (ATO). One way to view this information in Paradigm is using the STUDENT > Course Enrolment > Units screen, see sample screenshot below:  Image AddedThe loan data is re-downloaded from TCSI every 24 hours for records that meet one of the following criteria: More information about loan processing, including a list of loan status codes, is available on the TCSI Support website. ADD UNITS VIA SCHEDULED UNITS SEARCH Fields
Field Name | Brief Overview |
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Unit Id | The Institution specific unique unit identification code. | Unit Name | The Specific name of the unit | Unit Provider | Which institution is offering the unit. | Unit Keywords | Keywords are buzz words or words associated with the area of study. This can aide in locating a unit in a particular study area / topic /field. | Start date | What date is the first day of semester / term / delivery period. | End Date | What date is the last day of semester / term / delivery period. | Unit Location | At what location is the unit being delivered. | Restrict Course Plan | This option will restrict what units are displayed according to the course rules or pre-requisites, co-requites, disallowed units, etc. | Class | The Group , cohort or class name. | Unit Status | Active Archived Cancelled Confirmed Unconfirmed
| Order By | Unit Code Unit Name Provider Id Status Id Last Modified Date Unit Id
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Field Name | Element Number | Brief Overview |
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Unit Fee | E384 | The amount pre-programmed into the Fees table for units with the Course of Enrolment. | HEIMS Loan Fee | E529 | The Government charge of 25% of the unit fee for using Fee-HELP. If the student makes any upfront payments the loan fee is 25% of the amount deferred to HELP. | Amount Received |
| The total amount received for this unit of study (Fee-HELP+ Upfront Payments+ Subsidy). | Upfront Payment | E381 | Amount paid to the institution and not deferred to help. | Funding Type |
| Payment method used for students tuition fees. | Funding Amount | E558 | The Amount deferred to HELP. | Subsidy Type |
| Scholarships, discounts or levies paid to the institution for the students tuition. | Subsidy Amount |
| Scholarships, discounts or levies paid to the institution for the students tuition. | Payment Date |
| The date payment is received for tuition. | Amount Due |
| The Current Amount outstanding for the students tuition fees. | HEIMS Student Status | E490 | A code that indicates how a student will be discharging their tuition balance, for example if they are paying upfront or deferring some or all of their tuition fee to the government via a funding scheme. |
back to top Fee Types and Funding Amounts
Within the Fee and Funding fields there are 5 fields that provide the vital information for the Accounting Section of the System: Field Name | Brief Description |
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Unit Fee | The Amount Charged for the unit of Study regardless of funding type. | Amount Received | The Total amount received from all payment methods towards this unit of study. Once all payments types have been received this amount and the unit Fee Amount should be the same, thereby paying off the unit. | Subsidy Amount* | Any discounts, Scholarships or other fee reduction amounts paid on the students behalf. | Upfront Payment* | The Amount the student has elected to pay upfront (either as pre-payment or by promised amount). | Funding Amount* | The Amount the Government is going to pay on the students behalf (excluding any loan fee amounts). |
NOTE: The HEIMS Loan fee is calculated by percentage of the Unit fee and is reporting as part of HEPCAT / TCSI reporting, this amount is not collected by the institution. *These fields [referring to the fields with * symbol in the above table] are revenue sources, the sum of these three fields should always equal to the amount received or the Unit Fee. When entering data into these fields it is important to take into account the funding type. If the Student is upfront the Funding Amount (Fee-HELP/ HECS-HELP) field must be zero. However if the Student is Fee-HELP/ HECS-HELP, the student can make a partial payment and defer the remainder to HELP.
back to top Excluded Fields from Transfer Credits between Courses
⬇ Related How-To Guide: Transfer Units from One Course to AnotherWhen you perform the task of transferring a student’s units from one course to another and you select the bulk select actions ‘Transfer Credit the selected units to the degree’. The following listed fields are excluded from this action: Label ID | Field Name |
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InvoiceId | read only - system populated field | invoiceItemSeqId | read only - system populated field | commissionInvoiceId | read only - system populated field | commissionInvoiceItemSeqId | read only - system populated field | commission2InvoiceId | read only - system populated field | commission2InvoiceItemSeqId | read only - system populated field | oshcInvoiceId | | oshcInvoiceItemSeqId | | gradeReleaseDate | Grade Release Date | destE490 | Student status code | destCensusDate | HEIMS Census Date | destLastSubmitted (TCSI) | HEIMS Validation Status | destLastSubmittedStatus (TCSI) | HEIMS Last Validated | destUid16 (TCSI) | TCSI Unique Identifier | commissionPaidProvider | | eduProviderSalesCommissionRuleId | | eduUnitFeeId | | entityExtraValuesId (TCSI) | TCSI UID | grade | Final Grade Percentage | crmEntityTypeId | CRM Entity Type Id | crmEntityId | CRM Entity Id | externalEntityTypeId | External Entity Type Id | externalEntityId | External Entity Id | remoteSmsEntityId | Remote SMS Entity ID | smsEntityTypeId | SMS Entity Type Id | smsEntityId | SMS Entity Id | Read Only | Read Only |
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