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Tip
  • The Course Plan screen is intended for students to enrol themselves, and it contains restrictions and dependencies that are setup via the Course Outline.
    Enrolling via the Scheduled Units (ADD UNITS VIA SCHEDULED UNIT SEARCH) screen requires FULLADMIN permission to be able to override what has been defined in the Course Outline.

  • The Student > Course Enrolment > Course Plan menu in Paradigm will only work as intended if the following has already been setup and configured:

    • Time Period > Configuration Period (UNIT_ENROLMENT, ENROLMENT_PERIOD), see EDIT CONFIGURATION PERIOD for more details.

    • The Courses > Course Outline has already been setup, see Manage Course Outlines for the instructions on how to setup one.

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Workflow

  • Load the student's record

  • Click the Course Enrolment option

  • Click the Course Plan option

  • For information on Course structure hover over the unit Id. This can provide information if the unit is a core or elective, if the units has pre or co-requites, or if the units is completed what the final grade was.  

  • Select the tick boxes for the units to be enrolled into then scroll to the bottom of the page.

  • Click the Proceed with Enrolment in Selected units button.

  • If there there multiple options for the selected units these will appear here, e.g. online, on Campus, Intensive, Monday Class, Friday Class. These options will depend on how your institution schedules the various options. 

  • Select the radio button on the right hand side of the required units / options. 

  • Click on the Show Times button to select the session time the student wants to attend.

  • Click the Check Class times button to confirm the selection to move to the next screen. If the unit selection needs to be changed click on the Change Units
    Expand
    title1. How to Use Enrol to Scheduled Units (Sessions) via the Course Plan as a Student
    1. Login to Paradigm using your username and password, to load your student record in the system.

    2. Click on the Student tab of the side menu

    3. Click the Course Enrolment option and expand it.

    4. Click the Course Plan option.

    5. Click on the Edit icon for the course you are enrolled in

    6. For information on Course structure hover over the unit Id. This can provide information if the unit is a core or elective, if the units has pre or co-requites, or if the units is completed what the final grade was.  

    7. Select the units for the next study period by clicking the tick boxes in each one required. 

    8. Scroll to the bottom of the page and click the Proceed with Enrolment in Selected Units button

    9. Click the radio button on the right hand side next to each unit to select which instance of the unit you want to be enrolled into. (e.g. Online, On Campus, Monday, etc)

    10. Click on the Show Times button to select the session time you want to attend.

    11. Click the Check Class times button to confirm your selection and move to the next screen. If you wish to change your unit selections click on the Change Units button to return to the Course Plan.

    12. If Required, click in the Leave Student Services a message and write any messages needed to be communicated to student services about your enrolment.

    13. Click the check boxes next to the 2 required statements:

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    14. Click the Enrol now Button. If the selection needs to be changed this is your final opportunity to alter it before the enrolment is completed. if you wish to alter the selections please click the Change Unit selections button.

    15. Click on the Send Message Button, an email containing the enrolment information is sent to the Student's email address and to student services / Administration.

    16. The Enrolment is now completed. Click on the Home button to return to your student record.

    Expand
    title2. How To Load A Student Record

    How To Load A Student Record

    Actions To Take

    If you know your student's name or number

    Follow the steps in Student - Search and click on the Student No highlighted in blue to load the Student Summary page. Click the ACTIONS button and choose the Edit Course Enrolment option to load the student record directly into the Course Enrolment page.

    If you know that your student is currently enrolled in a different course, or, if the currently loaded student record is not the one you want to use

    Follow the steps in Student - Search Course to search through all students currently enrolled in a specific course. Filter the list of students until you can choose your intended student and click the Edit icon to load the student record directly into the Course Enrolment page.

    Expand
    title3. How to Use the Course Plan as a Staff Member

    NOTE:

    The instructions below assume that the student is already enrolled in the Course where the scheduled units you want the student to enrol to belong.

    Status
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    titlestep 1
    Choose your Paradigm login access:


    STUDENT ACCESS

    1. Login to Paradigm with the student’s login credentials (UserName and Password).

    2. Choose Student > Course Enrolment > Course Plan menus on the side.

    STAFF/ADMIN ACCESS

    1. Load the student record with the current course enrolment record and the scheduled units that you want the student to be enrolled into are under, see How to Load the Student Summary Page.

    2. With the Student Summary screen on, choose Student > Course Enrolment > Course Plan menus on the side.

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    titlestep 2
    Select the scheduled units from the Course Plan


    1. With the student Course Plan screen open, select the scheduled unit(s) that you want to enrol. Take note of the color codes. The allowable units to enrol are those with checkbox inside a white-colored box.

    2. After selecting the unit(s), click the ENROL button.

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    3. Select the sessions where applicable. Note that some units are designed with sessions for you to select from before you can proceed with the enrolments. To check, you can click the SHOW TIMES button. If there are class options for you to choose from, select as required. Note that for units that have mandatory sessions, this step is not necessary.

    4. Click the radio button against the scheduled unit after selecting the sessions.

    Do the same for all the other units that you want to enrol (Steps 3-4).

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    5. After you’re done selecting the sessions and the scheduled units, click the CHECK CLASS TIMES button to check for conflicts. If you wish to change your unit selections click on the CHANGE UNITS button to return to the Course Plan.

    6. If Required, click in the Leave Student Services

    a

    message and write any messages needed to be communicated to student services about

    the student's

    your enrolment.

    7. Click the

    check boxes

    checkboxes next to the 2 required statements:

    Image Removed

    13. and click the Enrol now Button. Send Email Confirmation and the I agree to the terms for the enrolment. Clicking on the Send Email Configuration checkbox, an email containing the enrolment information is sent to the Student's email address and to student services / Administration.

    8. Click the ENROL NOW button. If the selection needs to be changed this is your final opportunity to alter it before the enrolment is completed, if . If you wish to alter the selections please click the Change Unit selections CHANGE UNIT SELECTIONS button.

    14. Click on the Send Message Button, an email containing the enrolment information is sent to the Student's email address and to student services / Administration.

    15. Image Added

    The Enrolment is now completed. Click on the Home button to return to the student's Summary Page.

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