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titleHow Students with EXEMPT (E490) Student Status Codes are coded in Paradigm

EXEMPT (E490) Student Status Codes

A student with an EXEMPT Status Code (E490) are those with values coded as 250, 260, 261, 262, 270, 271, 331, 341, see https://www.tcsisupport.gov.au/element/490 for more details. They are students who are contribution-exempt, non-overseas tuition fee-exempt, or Research Training Program (RTP) students.

Paradigm reports a 0.00 amount to these fields: Unit Fee (E384), Upfront Payment (E381), HEIMS Loan Fee (E529), and Funding Amount (E558) for all EXEMPT (E490) students with no HELP loan. Else, the Funding Amount (E558) is calculated by the Unit Fee (E384) amount – (minus) Upfront Payment (E381) amount.

How Students with EXEMPT (E490) Student Status Codes are coded in Paradigm

NOTE:

The (E490) HEIMS INFORMATION section (Student status code field name) values coded in Paradigm are either of these: 250, 260, 261, 262, 270, 271, 331, 341, see https://www.tcsisupport.gov.au/element/490 for more details on this element number.

  1. If a student is any of these status codes: 250, 260, 261, 262, 270, 271, 331, 341, as coded in their unit enrolment HEIMS INFORMATION section, under the Student status code field, refer to the next step on how Paradigm has coded and reported the student’s financial information.

2. Go to the FINANCIAL INFORMATION section, and refer to the table below on how Paradigm coded and reported each field highlighted in the screenshot.

TCSI Element Number

Paradigm Field Name

ReportedAmount

E384 – Amount Charged

Status
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title1
Unit Fee

EXEMPT Students: 0.00

E381 – Amount Paid Up Front

Status
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title2
Upfront Payment

EXEMPT and Overseas: 0.00

E529 – Loan Fee

Status
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title3
HEIMS Loan Fee

EXEMPT and Overseas: 0.00

E558 – HELP Loan Amount

Status
colourGreen
title4
Funding Amount

Help Loan?

Yes: Unit Fee (E384) – (minus) Upfront Payment (E381)

No: EXEMPT and Overseas: 0.00

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titleGuide in coding recoding CSP-related fields in Paradigm

Coding CSP Recipients in Paradigm Guide

Note

BE ADVISED:

Take note of the following coding advice to avoid getting any TCSI related errors in your CSP records:

  • CSP students cannot have unit fees deferred to the government that have a cents component. The fee needs to be rounded to whole dollars.

  • The Field of Education (E461) needs to be correctly set on the base course, base unit and scheduled unit levels to a category supported by CSP funding, see TCSI for HE for the fields location in Paradigm.

NOTE:

All the fields in Paradigm and their equivalent TCSI Element numbers mentioned and discussed below are found in each unit enrolment record under the FINANCIAL INFORMATION and HEIMS INFORMATION sections, except for the Maximum student contribution code (E392) which can be found under the Course Enrolment details, see TCSI for HE for the fields location in Paradigm.

The table below will guide you on how to code correctly each CSP-related field in Paradigm.

FINANCIAL INFORMATION (Student Unit Enrolment Details)

Unit Fee

(E384 Amount Charged)

student contribution amount

Upfront Payment

(E381 Amount Paid Up Front)

component of the student contribution amount that student is paying upfront

Funding Amount

(E558 HELP Loan Amount)

component of the student contribution amount that the student is deferring to the government

Subsidy Amount

leave this field blank if you are not offering HECS-HELP discounts. If you are offering these then the field would equal the HECS-HELP discount amount

Subsidy Type

if you are offering HECS-HELP discounts, you can set this field to that specific discount type being offered – a student is a recipient of

Funding Type

set it to UPFRONT where the student is discharging the full component of their student contribution with an upfront payment. Otherwise, mark it as HECS-HELP

Delivery Fee

shortfall amount between the unit fee normally charged for the unit and the total resourcing offered by the government (this means the calculation: Unit Fee - sum (CSP amount + student contribution) where the outcome of the formula is greater than zero)

HEIMS INFORMATION (Student Unit Enrolment Details)

Student status code (E490 Student Status Code)

set it to 203 where the student is discharging the full component of their student contribution with an upfront payment, 202 if with HECS-HELP discount. Otherwise, mark it as 201

COURSE DETAILS (Student Course Enrolment Details)

HEIMS Contribution Indicator (E392 Maximum student contribution code)

set to 0 when there is no student contribution being charged. Otherwise, set it to 7

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