Overview
Providers offering courses that are also for Commonwealth-supported places (CSPs) subsidised students need to record the student’s financial information and all other related fields in Paradigm accordingly to report the correct data to the government. This knowledge article will guide you on how to code a student’s CSP-related fields in Paradigm.
Complexity:
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CSPA Commonwealth supported place (CSP) is a place at a university or higher education provider where the government pays part of the student’s fees. This part is a subsidy, not a loan, and the student doesn’t have to pay it back. This subsidy does not cover the entire cost of the student’s study. The remaining portion is called the 'student contribution amount', the payment of which the students are liable for or paid upfront if the students are not HECS-HELP recipients. A HECS-HELP loan is used to pay the 'Student Contribution Amount'. Source: https://www.studyassist.gov.au/help-loans/commonwealth-supported-places-csps
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| title | How to record contribution-exempt students |
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How to record contribution-exempt studentsA student with a contribution-exempt Status Code (E490) are those with values coded as 260, 261, 262, see https://www.tcsisupport.gov.au/element/490 for more details. They are students who are contribution-exempt, non-overseas tuition fee-exempt, or Research Training Program (RTP) students. Paradigm reports a 0.00 amount to these fields: Unit Fee (E384), Upfront Payment (E381), HEIMS Loan Fee (E529), and Funding Amount (E558) for all EXEMPT (E490) students with no HELP loan. Else, the Funding Amount (E558) is calculated by the Unit Fee (E384) amount – (minus) Upfront Payment (E381) amount. NOTE: The (E490) HEIMS INFORMATION section (Student status code field name) values coded in Paradigm are either of these: 260, 261, 262, see https://www.tcsisupport.gov.au/element/490 for more details on this element number.  If a student is any of these status codes: 260, 261, 262, as coded in their unit enrolment HEIMS INFORMATION section, under the Student status code field, refer to the next step on how Paradigm has coded and reported the student’s financial information.
 2. Go to the FINANCIAL INFORMATION section, and refer to the table below on how Paradigm coded and reported each field highlighted in the screenshot.  TCSI Element Number | Paradigm Field Name | ReportedAmount |
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E384 – Amount Charged | Unit Fee | EXEMPT Students: 0.00 | E381 – Amount Paid Up Front | Upfront Payment | EXEMPT and Overseas: 0.00 | E529 – Loan Fee | HEIMS Loan Fee | EXEMPT and Overseas: 0.00 | E558 – HELP Loan Amount | Funding Amount | Help Loan? Yes: Unit Fee (E384) – (minus) Upfront Payment (E381) No: EXEMPT and Overseas: 0.00 |
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| title | Understanding CSP fields in Paradigm |
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Understanding CSP fields in ParadigmThe table below will guide you on how to code correctly each CSP-related field in Paradigm. |
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Unit Fee (E384 Amount Charged) | student contribution amount | Upfront Payment (E381 Amount Paid Up Front) | component of the student contribution amount that student is paying upfront | Funding Amount (E558 HELP Loan Amount) | component of the student contribution amount that the student is deferring to the government | Subsidy Amount | leave this field blank if you are not offering HECS-HELP discounts. If you are offering these then the field would equal the HECS-HELP discount amount | Subsidy Type | if you are offering HECS-HELP discounts, you can set this field to that specific discount type being offered – a student is a recipient of | Funding Type | set it to UPFRONT where the student is discharging the full component of their student contribution with an upfront payment. Otherwise, mark it as HECS-HELP | Delivery Fee | shortfall amount between the unit fee normally charged for the unit and the total resourcing offered by the government (this means the calculation: Unit Fee - sum (CSP amount + student contribution) where the outcome of the formula is greater than zero) | | Student status code (E490 Student Status Code) | set it to 203 where the student is discharging the full component of their student contribution with an upfront payment, 202 if with HECS-HELP discount. Otherwise, mark it as 201 | COURSE DETAILS (Student Course Enrolment Details) | HEIMS Contribution Indicator (E392 Maximum student contribution code) | set to 0 when there is no student contribution being charged. Otherwise, set it to 7 |
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Workflow
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BE ADVISED: Take note of the following coding advice to avoid getting any TCSI related errors in your CSP records: CSP students cannot have unit fees deferred to the government that have a cents component. The fee needs to be rounded to whole dollars. The Field of Education (E461) needs to be correctly set on the base course, base unit and scheduled unit levels to a category supported by CSP funding, see TCSI for HE for the fields location in Paradigm.
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There are four possible scenarios on how CSP students may discharge their tuition debts. These scenarios are outlined as four separate workflows below. Ensure to apply the scenario that best fits the student's circumstances.
Note that it is entirely plausible for the same student to present with more than one scenario in a given semester. For this reason, adequate care must be taken to ensure the correct data is reported to the government.
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| title | CSP Recipient with no Charged Contribution Fee |
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CSP Recipient with no Charged Contribution FeeSample Coding Values: FINANCIAL INFORMATION (Student Unit Enrolment Details) |
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Unit Fee (E384 Amount Charged) | 0.00 | Upfront Payment (E381 Amount Paid Up Front) | 0.00 | Funding Amount (E558 HELP Loan Amount) | 0.00 | Subsidy Amount | 0.00 default value – assumed that there is no HECS-HELP discount offered | Subsidy Type | blank – assumed that there is no HECS-HELP discount offered | Funding Type | UPFRONT FEES | Delivery Fee | 0.00 default value – assumed that there is not shortfall, see above guide | HEIMS INFORMATION (Student Unit Enrolment Details) | Student status code (E490 Student Status Code) | 203 Paid full student contribution up-front without the HECS-HELP discount | COURSE DETAILS (Student Course Enrolment Details) | HEIMS Contribution Indicator (E392 Maximum student contribution code) | 0 Student is student contribution exempt |
With the sample coding above, go to the student unit enrolment details and edit the fields (1-6) as highlighted in the screenshot below.  back to top |
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| title | CSP Recipient with a Charged Contribution Fee to be paid off by the Student (UPFRONT FEES) |
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CSP Recipient with a Charged Contribution Fee to be paid off by the Student (UPFRONT FEES)Sample Coding Values: FINANCIAL INFORMATION (Student Unit Enrolment Details) |
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Unit Fee (E384 Amount Charged) | 250.00 | Upfront Payment (E381 Amount Paid Up Front) | 250.00 | Funding Amount (E558 HELP Loan Amount) | 0.00 | Subsidy Amount | 0.00 default value – assumed that there is no HECS-HELP discount offered | Subsidy Type | blank – assumed that there is no HECS-HELP discount offered | Funding Type | UPFRONT FEES | Delivery Fee | 0.00 default value – assumed that there is not shortfall, see above guide | HEIMS INFORMATION (Student Unit Enrolment Details) | Student status code (E490 Student Status Code) | 203 Paid full student contribution up-front without the HECS-HELP discount | COURSE DETAILS (Student Course Enrolment Details) | HEIMS Contribution Indicator (E392 Maximum student contribution code) | 7 Maximum student contribution for Commonwealth supported students where the: student does not meet the definition of a grandfathered student in Schedule 1 of the Higher Education Support Act 2003, and the unit of study is not in Professional Pathway Psychology or Professional Pathway Social Work.
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With the sample coding above, go to the student unit enrolment details and edit the fields (1-6) as highlighted in the screenshot below.  back to top |
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| title | CSP Recipient with a Charged Contribution Fee to be Deferred and Paid via HECS-HELP |
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CSP Recipient with a Charged Contribution Fee to be Deferred and Paid via HECS-HELPSample Coding Values: FINANCIAL INFORMATION (Student Unit Enrolment Details) |
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Unit Fee (E384 Amount Charged) | 250.00 | Upfront Payment (E381 Amount Paid Up Front) | 0.00 | Funding Amount (E558 HELP Loan Amount) | 250.00 | Subsidy Amount | 0.00 default value – assumed that there is no HECS-HELP discount offered | Subsidy Type | blank – assumed that there is no HECS-HELP discount offered | Funding Type | HECS-HELP | Delivery Fee | 0.00 default value – assumed that there is not shortfall, see above guide | HEIMS INFORMATION (Student Unit Enrolment Details) | Student status code (E490 Student Status Code) | 201 Deferred all or part of the student contribution through HECS‑HELP | COURSE DETAILS (Student Course Enrolment Details) | HEIMS Contribution Indicator (E392 Maximum student contribution code) | 7 Maximum student contribution for Commonwealth supported students where the: student does not meet the definition of a grandfathered student in Schedule 1 of the Higher Education Support Act 2003, and the unit of study is not in Professional Pathway Psychology or Professional Pathway Social Work.
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With the sample coding above, go to the student unit enrolment details and edit the fields (1-6) as highlighted in the screenshot below.  back to top |
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| title | CSP Recipient with a Charged Contribution Fee to be Paid Off by the Student offered with HECS-HELP Discount |
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CSP Recipient with a Charged Contribution Fee to be Paid Off by the Student [UPFRONT] offered with HECS-HELP DiscountSample Coding Values: FINANCIAL INFORMATION (Student Unit Enrolment Details) |
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Unit Fee (E384 Amount Charged) | 250.00 | Upfront Payment (E381 Amount Paid Up Front) | 225.00 unit fee -(minus) the subsidy amount | Funding Amount (E558 HELP Loan Amount) | 0.00 | Subsidy Amount | 25.00 assumed that there is a 10% HECS-HELP discount offered | Subsidy Type | HECS-HELP discount | Funding Type | UPFRONT FEES | Delivery Fee | 0.00 default value – assumed that there is not shortfall, see above guide | HEIMS INFORMATION (Student Unit Enrolment Details) | Student status code (E490 Student Status Code) | 202 Paid full student contribution up-front with the HECS-HELP discount | COURSE DETAILS (Student Course Enrolment Details) | HEIMS Contribution Indicator (E392 Maximum student contribution code) | 7 Maximum student contribution for Commonwealth supported students where the: student does not meet the definition of a grandfathered student in Schedule 1 of the Higher Education Support Act 2003, and the unit of study is not in Professional Pathway Psychology or Professional Pathway Social Work.
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With the sample coding above, go to the student unit enrolment details and edit the fields (1-6) as highlighted in the screenshot below.  back to top |
Overview | CSP | EXEMPT (E490) Students Coding | Coding CSP Recipients in Paradigm Guide | Workflow
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