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Overview

Reports when produced can be very time-consuming especially if you are scanning the whole database with no filters. To avoid the need to extract out all data from Paradigm in favor of targeting just the records that are desired, Report Builder will allow you to add filter clauses. This is both to minimise the time taken to generate a report and also remove the need for manually editing (removing rows) from the output before it is ready to support business decision-making.

INTRODUCTION: FILTER CLAUSES User Interface Navigation

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titleTab 1: Set Filter Clauses
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This is where you will add the filter clauses required for your report. You can group your clauses by an AND or OR set and most importantly an option to validate the rules you’ve added.

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titleTab 2: Form Editor
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After adding all your rules set, you will be given an option to set the fields whether you want them to appear on the form when you save the report. A convenient way to preview your form is also available by clicking the PREVIEW FORM button.

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titleTab 3: Base Report Parameters
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titleFILTER CLAUSES section Buttons
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Buttons

Brief Description

COMPARE EXPORT STRING

COMPARE EXPORT DATA

PREVIEW FORM

+ AND SET

+ OR SET

VALIDATE RULES

Key Terms and Concepts

INCLUSIVE Filter Clause Operators

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titleEquals to the value (=)

Equals to the value (=)

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titleBasic Filter Clause OperatorsGreater than the value (>)

Greater than the value (>)

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titleGreater than or equal to the value (>=)

Greater than or equal to the value (>=)

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titleLess than the value (<)

Less than the value (<)

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titleLess than or equal to the value (<=)

Less than or equal to the value (<=)

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titleContains the value (ilike)

Contains the value (ilike)

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titleContains the case sensitive value (like)

Contains the case sensitive value (like)

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titleContains any of the following options (in)

Contains any of the following options (in)

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titleIs not empty (not null)

Is not empty (not null)

EXCLUSIVE Filter Clause Operators

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titleNot equal to (!=)

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titleDoes not contain (not ilike)

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titleDoes not contain the case sensitive value (not like)

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titleDoes not contain any of the following options (not in)

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titleIs empty (null)

ADVANCED Filter Clause Operators

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titleFilter Clause Operators

Click the inclusive operator that you want to learn how to use:

  • Equals to the value (=)

  • Greater than the value (>)

  • Greater than or equal to the value (>=)

  • Less than the value (<)

  • Less than or equal to the value (<=)

  • Contains the value (ilike)

  • Contains the case sensitive value (like)

  • Contains any of the following options (in)

  • is not empty (not null)

Equals (=)

For this operator, the data within the column name has to be an exact match.

Example 1

“Postal Code” = 3153 (only records with the exact match (3153) will be returned in the data set)

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Example 2

“Course Accredited” = YES (only records with the exact match (YES) will be returned in the data set)

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Not Equal !=

For this operator, the data within the column name can not be an exact match.

Example 1

“Postal Code” Not Equal ! = 3153 (records with every postcode OTHER than 3153 will be returned)

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Greater Than (>)

Normally used for numeric values like date, credit points. Return values greater than what has been set.

Example 1

“Start Date” Greater Than (>) 2020-01-01 (values returned will start after 2020-01-01)

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Less Than (<)

Normally used for numeric values like date, credit points. Return values less than what has been set.

Example 1

“Start Date” Less Than (<) 2020-01-01 (values returned before 2020-01-01)

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Greater Than Equal To (>=)

Normally used for numeric values like date, credit points. Return values greater than and equal to what has been set.

Example 1

“Start Date” Greater Than Equal To (>=) 2020-01-01 (values returned will start from 2020-01-01)

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Less Than Equal To (<=)

Normally used for numeric values like date, credit points. Return values less than and equal to what has been set.

Example 1

“Start Date” Less Than Equal To (<=) 2020-01-01 (values returned on or before 2020-01-01)

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In

IN is normally used when selecting predefined options from the drop-down box. You can also multi-select the values which you would want to be included in your clause.

NOTE: In Paradigm, when you use this operator, you need to click the UPDATE FILTERS button first before you will see the options under the column Value.

Example 1

“Course Level” In Graduate (all records with a course level “Graduate” will be returned)

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Example 2

“Course Level” In Graduate (all records with a course level “Graduate”, “Non-Award”, and “Graduate” will be returned)

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Not In

NOT IN is normally used when selecting predefined options from the drop-down box, and it will choose which of the predefined options should be specifically excluded from the results. You can also multi-select the values which you would want to be included in your clause.

NOTE: In Paradigm, when you use this operator, you need to click the UPDATE FILTERS button first before you will see the options under the column Value.

Example 1

“Course Level” Not In Graduate (all records with a course level “Graduate” will not be returned)

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Example 2

“Course Level” Not In Graduate (all records with a course level “Graduate”, “Non-Award”, and “Graduate” will not be returned)

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titleNested Filters

Brackets

Putting your clause inside brackets (parentheses) will tell the system to assess the conditions or clauses inside the brackets first before evaluating the clauses outside of it.

Example

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Conditions

AND

This will return all the data or information which are true for all conditions separated by AND.

Example

“Start Date” > 01/01/2019 AND “Course Enrolment Status Id” In ENROLLED

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Output

Conditions allow for clauses to be joined together to form more complex filter clauses. e.g. “Start Date” > 01/01/2019 AND “Course Enrolment Status Id” In ENROLLED.

This will produce a list of students who have a start date greater than 01/01/2019 AND have a course enrolments status of enrolled. To appear in this data set the record must satisfy BOTH conditions. Or if more conditions are added using the AND condition the record has to meet all of the required criteria to be returned in the produced data set.

The example used for this report is the Centrelink report. This is a pre-saved report within the report builder

“Person Status’ IN Active AND

“Course Enrolment Status Id” IN Enrolled AND

“Overseas Student” NOT EQUAL Yes.

All three of these criteria have to be met for a record to appear within the data set produced for this report.

OR

This will return all the data or information which are true for any of the conditions separated by OR.

Example

“Start date” >01/01/2018 OR “Course Enrolment Status Id” in Enrolled

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Output

This will produce a list of students who have a start date of 01/01/2018 OR a Course Enrolment status of Enrolled OR both. The record only has to meet ONE criteria in the filter clauses to return a value in the produced data set.

NOTE: You can have multiple filters (with AND and OR conditions) that can be mixed and matched to reduce the data set to produce a specific data set from the whole database.

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titleConfiguring the Report Parameters Screen
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INFO

  • If you want a report where users could dynamically enter data or information every time they run it (without having to run the report in the Report Builder menu, but just straight to the report type section where you saved the report, see the sample scenario below for an overview of this feature), you have the option to set the base report parameters.

  • You can set the parameters under the FILTER CLAUSES section or use one or more of the predefined parameters under the BASE REPORT PARAMETERS section.

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Using the FILTER CLAUSES section

You can set the fields or parameters to be dynamically entered by the next user who will use your report by setting the last three column names under the FILTER CLAUSES section.

  • Appear On Form – when set to YES, the field will appear on the form for the user to enter a value each time the report is run

  • Form Label – will let you define the label or description of the field or value that you want the user to enter

  • Mandatory – when set to YES will require the user to enter a value to the field which are set as mandatory or required for it to run

Example Report (UNIT ENROLMENTS INVOICED WITH NO GRADES): take note of the Form Labels, Appear on Form, and Mandatory columns which are set to YES.

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Report Form when run format: as a result of making the fields appear on the form and making them mandatory, the user will be prompted to enter the required values each time the report is generated

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Utilising the BASE REPORT PARAMETERS section

You can also set the suggested or available parameters under this section if required for your reporting requirements. This is very helpful if you want the user to dynamically enter or change some of the dates on which the report will become required or needed.

NOTE: When you want to add one or more of the available BASE REPORT PARAMETERS on this section, you simply follow the same instructions as above, by setting the Appear On Form column to Yes and also have the option to make the field mandatory by selecting Yes under the Mandatory column.

The sample base report parameters below can be added and edited when using the Student Unit Enrolment Details base report.

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Example

In the sample screenshot below, the Course Namefield is set to Appear on Formand Mandatory under the FILTER CLAUSES section, while in the BASE REPORT PARAMETERS section, the field Unit Census Date is also being set to appear on the form.

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With the sample scenario above, given that this report is saved under the Student type, once a user will run the report, those two fields (mandatory) will become part of the form and as set, the user can’t run the report if the two fields are not entered or set.

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titleSample Filter Clauses

Example Clause 1

(without configuring the report parameter screen):

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Output

In the sample clause above, all data within the specified start and end date (2018-09-26 and 2021-09-26), and with a Completed unit enrolment status Id will be displayed.

Example Clause 2:

UNIT ENROLMENTS INVOICED WITH NO GRADES Report (with a report parameter screen configuration):

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Report Output Form Format when Run: (see screenshot below)

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Workflow

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Click the ➕ to add a new filter clause. In the first row, under the Bracket Open column, select a bracket if you are adding to add nested clauses, if not proceed to the Column Name field.

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Select the field name that you want to add a filter clause to under the Column Name.

NOTE: In this column, the field or column name you choose would not necessarily be included in your report output. You can choose the field here that could help you filter your result. See sample clauses above (Navigation > Sample Filter Clauses) as your guide.

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Select a comparison operator under the Operator column required for the field you chose under the Column Name (see above section (Navigation >Basic Filter Clause Operators)or the Complex Filter Clause Operatorspage for a definition of each possible operator you can use).

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Enter the value you want for the column name to be true against the comparison operator selected.

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In Paradigm, when you use the IN and NOT IN operators, you need to click the UPDATE FILTERS button first before you will see the options under the column Value.

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Select a condition or logical operator (AND or OR) if you want to add another line of clause or condition (see above (Navigation >Nested Filters section).

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Click the ➕ before the bracket column every time you add another filter clause or condition.

NOTE: Only the filter clauses inside the circle with the ➖ (minus) sign will be considered as valid or part of your clauses. Normally, once you’re done with adding all your filter clauses, there will still be one circle with the ➕ plus sign on it left at the very end, disregard this and proceed to the next step.

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OPTIONAL STEP

Refer to the (Navigation > Configuring the Report Parameter Screen) section above if you want some of the fields to be dynamically inputted by the user each time a report is run.

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Once you’re done with adding all the required filter clauses you want for your report, click the UPDATE FILTERS button.

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Proceed to the next page for the for the next workflow or instructions.

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Introduction to Report Builder | Step 1 - Select a Base Report | Step 2 - Add and Remove Fields | Step 3 - Rename and Reorder Fields | Step 4 - Add Filter Clauses | Step 5 - Save Report