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Objective

...

Key terms and concepts

Unique Identifier (UID) - these are used to support Business to Government (B2G) reporting via the TCSI API to identify and keep track of records. A single UID replaces the combination of identifying elements that were previously used in HEIMS reporting to uniquely identify a record. The presence of a UID is required in order for a record to be updated via TCSI reporting.

...

The current deadline for 2021 PIR Reporting is 30 June 2022. “Late reporting may result in a breach of the TEQSA Act with associated penalties and adversely impact the Up-front payments tuition protection levy’s risk factor results and the levy amount payable. It is important that providers allocate enough time to prepare, test, submit and validate their data before the applicable deadline.” --https://www.tcsisupport.gov.au/reporting/pir/requirements

Courses of Study Group (PIR)

...

The PIR course of study packet is used to report data on the courses of study offered by each provider. The data collected through a PIR course of study packet is referenced by one or more PIR course packets.

...

UID3

Last submitted

Last Status

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

Unknown Value

E533

Course of study code

Base Course

Course of study code

destE533

Courses > Edit Details > TCSI COURSE OF STUDY

TEXT

10

-

E310

Course of study type code

Base Course

HEIMS Course Type

destCourseType

Courses > Edit Details > TCSI COURSE OF STUDY

SELECT

2

-

E455

Combined course of study indicator

Base Course

Combined course of study indicator

destCombinedCourseCode

Courses > Edit Details > TCSI COURSE OF STUDY

SELECT

1

-

E394

Course of study name

Base Course

Course of study name

destE394

Courses > Edit Details > TCSI COURSE OF STUDY

TEXT

72

-

E350

Course of study load

Base Course

HEIMS Course Load

destCourseLoad

Courses > Edit Details > TCSI COURSE OF STUDY

TEXT

2

-

Courses Group (PIR)

...

Course Packet (PIR) (generates UID5)

...

*Each PIR course packet must have a value for E307 (course code) that is unique to the provider.

E610 (

UID5

system generated

Last submitted

system generated

Last Status

system generated - aiming for ‘Valid’

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

Unknown Value

UID3 or E533

Course of study code

E609

Course effective from date

Base Course

Accreditation Date

accreditationDate

Courses > Edit Details

DATE

10

-

E307

(must be unique to the provider)

Course code

Base Course

HEIMS Course Code

destCourseCode

Courses > Edit Details > TCSI COURSE

TEXT

10

-

E308

Course Name

Base Course

Course Name

programNamedestE308

Courses > Edit Details > TCSI COURSE

TEXT

72

-

E596 (NEW)

Standard course duration

Base Course

Standard Course Duration

destE596

Courses > Edit Details > TCSI COURSE

SELECT /

DECIMAL

4(3)

report '0' for non-award

E610 (Optional)

Course effective to date

Base Course

Accreditation Date Due

destE610accreditationDateDue

Courses > Edit Details > TCSI COURSE

DATE

...

10

-

...

🕐

...

Course fields of education sub-packet (PIR)

See: https://www.tcsisupport.gov.au/reporting/pir/hestudentrequirements/courses-group/course-fields-of-education-packet

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

Unknown value

E461

Field of education code

Base Course

HEIMS Field of Education FieldsCode

destEduFielddestE461

Courses > Edit Details, Field of Education Section

SELECT

6

000000​ - Non-award course, BOTP, OUA unit, or cross-institutional study

E462

Field of education supplementary code

Base Course

HEIMS Supplementary Education Fields

destSupplementaryEduFielddestE462

Courses > Edit Details, Field of Education Section

SELECT

6

E609(NEW)

Effective From 000000​ - Non-award course, BOTP, OUA unit, or cross-institutional study

E609(NEW)

Effective From Date

Base Course

Effective From Date

destE609

Courses > Edit Details, Field of Education Section

SELECT

10

Entity Status

system generated

UID5TCSI UID

system generated

TCSI Last Validation Status

system generated - aiming for ‘Valid’

Campuses Group (PIR)

...

Campus Packet (PIR)

The PIR campus packet is used to report data on the campuses from which providers deliver their courses. The data collected through a PIR campus packet is referenced by one or more course on campus packets.

...

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Paradigm Entity Field Name

Paradigm Menu Location

Field Type10

Width

Unknown value

UID2

E525

Campus suburb

Provider

Suburb

city

Providers/Edit details

TEXT

48

E644

Campus country code

Provider

Country

countryGeoId

Providers/Edit details

SELECT

4

9999 - Overseas country, but not classifiable​

E559

Campus postcode

Provider

Post Code

postalCode

Providers/Edit details

TEXT

4

E609

Campus effective from date

Provider

Campus Effective From Date

destE609

Providers/Edit details

TEXTDATE

10

E610 (Optional)

Campus effective to date

Provider

Campus Effective To Date

destE610

Providers/Edit details

TEXTDATE

10

Courses on Campuses Group (PIR)

...

Courses on Campus Packet (PIR) (generates UID4)

...

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

UID 2 or E525/E644/E559

Campus resource key or

Unique campus combination

Campuses Uid

destUid2

INTEGER

UID5 or E307

Courses resource key or Course code

Courses Uid

destUid5

INTEGER

E569

Campus operation type

Base Course

Campus Operation Type

destE569

Courses/Edit Campus details

SELECT

2

E570

Principal mode of offshore delivery code

Base Course

Offshore Mode

destE570

Courses/Edit Campus details337

SELECT

2

E571

Offshore delivery code

Base Course

Offshore Delivery Indicator

destE571

Courses/Edit Campus details

SELECT

2

E597

CRICOS code

Base Course

Cricos Code

cricosCode

Courses/Edit Campus details

TEXT

7

E609

Course on campus effective from date

Base Course

Course On Campus Effective From Date

destE609

Courses/Edit Campus details

TEXT

10

E610

Course on campus effective to date

Base Course

Course On Campus Effective To Date

destE610

Courses/Edit Campus details

TEXT

10

Students Group (PIR)

...

  • Student packet (PIR)

  • Disability packet (PIR)

  • Citizenship packet (PIR)

  • First reported address packet (PIR)

...

E346

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

WidthNotes

Unknown Value

Required reporting scope

UID8

E313

Student identification code

Student

Student No

studentNumber

Student > Student Details > Edit details

TEXT

10

all in-scope

E314

Date of birth

Student

DOB

birthDate

Student > Student Details > Edit details

DATE

8

all in-scope

E315

Gender code

Student

Gender

gender

Student > Student Details > Edit details

SELECT

1

all in-scope

E316

Aboriginal and Torres Strait Islander code

Student

Are you of Australian Aboriginal or Torres Strait Islander descent?

destE316

Student > Student Details > Student TCSI confirm details

SELECT

1

9 - No information

all in-scope

E346

Country of birth code

Student

In what country were you born

destE346

Student > Student Details > Student TCSI confirm details

SELECT

4

9998 - No information on country for student who was born outside Australia

9999 - No information on whether born in Australia or not

all in-scope

E348

Language spoken at home code

Student

Language Spoken At Home

destE348

Student > Student Details > Student TCSI confirm details

SELECT

4

0001 - Person speaks only English at permanent home residence

9999 - No information on whether or not a non-English language is spoken at permanent home residence

8000 - An Indigenous Australian language where the individual language is not known or identified

9998 - Non-English language spoken but no information on the language

all in-scope

E402

Student surname

Student

Family Name

lastName

Student > Student Details > Edit details

TEXT

40

all in-scope

E403

Student given name first

Student

Given NameNames

givenNamefirstName

Student > Student Details > Edit details

Text

40

9999 - Student only has one name

all in-scope

E404

Student given name others

Student

Middle Name

middleName

Student > Student Details > Edit details

TEXT

40

9999 - Student has no other given names

all in-scope

E410

Residential address street

Student

Street Number

streetNumberbillingAddress1

Student > Student details >  Edit Contact info (BILLING)

TEXT

255

all in-scope

E469

Residential address suburb

Student

City

citybillingCity

Student > Student details >  Edit Contact info (BILLING)

TEXT

48

all in-scope

E470

Residential address state

Student

State

stateProvinceGeoIdbillingStateProvinceGeoId

Student > Student details >  Edit Contact info (BILLING)

SELECT

3

all in-scope

E658 (NEW)

Residential address country code

Student

Country

billingCountryGeoId

Student > Student details >  Edit Contact info (BILLING)

SELECT

4

9999 - Overseas country, but not classifiable

all in-scope

E661

Term address country code

Student

Country

countryGeoId

Student > Student Details > Edit Contact info (Residential/Semester/Term)

SELECT

4

9999 - Overseas country, but not classifiable

all in-scope

E320

Residential address postcode

Student

Postal Code

postalCode

Student > Student details >  Edit Contact info (BILLING)

POSTCODE

4

Use 0000 if do not know post code

Required - domestic students who are residing in Australia

E319

Term address postcode

Student

Postal Code

postalCode

Student > Student Details > Edit Contact info (Residential/Semester/Term)

POSTCODE

4

Use 0000 if do not know post code

Required - all in-scope students who have a term address in Australia

E347

Year of arrival in Australia

Student

Year arrived in Australia

destE347

Student > Student Details > Student TCSI confirm details

SELECT + YEAR

4

9998 - No information on year of arrival

9999 - No information on whether student/applicant was born in Australia or not

Required if the student was not born in Australia but ever resided in Australia (i.e. overseas born onshore students)

E572

Year left school

Student

Year Left School

destE572

Student > Course Enrolment > Student TCSI edit

SELECT

4

9999 - A commencing student with no information on secondary education

Required - domestic student

E612

Level left school

Student

Level left school

destE612

Student > Course Enrolment > Student TCSI edit

SELECT

2

99 - High school level is unknown

Required - domestic student

E573

Highest educational attainment of parent/guardian 1

Student

Highest Educational Attainment 1

destE573

Student > Course Enrolment > Student TCSI edit

SELECT

2

99 - No information provided by student

Required - domestic undergraduate student

E574

Highest educational attainment of parent/guardian 2

Student

Highest Educational Attainment 2

destE574

Student > Course Enrolment > Student TCSI edit

SELECT

2

E584

99 - No information provided by student

Required - domestic undergraduate student

E584

Unique Student Identifier

usiStudentNumber

USI Student Number

usiStudentNumber

Student > Student Details > Edit details

TEXT

10

Optional

🕐 Disability extension (sub-packet)

...

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

UID8

E615

Disability codeCourse

EnrolmentEntity Extra Value

Disability Code

destE615

Student > Course Enrolment > Student TCSI Edit

SELECT

2

E609

Disability effective from date

Course EnrolmentEntity Extra Value

Effective From Date

destE609

Student > Course Enrolment > Student TCSI Edit

TEXTDATE

10

E610 (Optional)

Disability effective to date

Course EnrolmentEntity Extra Value

Effective To Date

destE610

Student > Course Enrolment > Student TCSI Edit

TEXTDATE

10

🕐 Citizenship extension (sub-packet)

...

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Default Paradigm field labels

Paradigm Menu Location

Field Type

Width

UID8

E358

Citizen resident code

Course EnrolmentEntity Extra Value

Citizen Resident Code

destE358

Student > Course Enrolment > Student TCSI Edit

SELECT

1

E609

Citizenship effective from date

Course EnrolmentEntity Extra Value

Effective From Date

destE609

Student > Course Enrolment > Student TCSI Edit

TEXTDATE

10

Course Admissions Group (PIR)

...

  • Course admission packet (PIR)

  • Basis for admission packet (PIR)

  • Course prior credit packet (PIR)

  • Specialisation packet (PIR)

...

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

WidthNotes

Unknown Value

Required reporting scope

UID8 or E313

destUid8

INTEGER

UID5 or E307

destUid5

INTEGER

E534

Course of study commencement date

Course Enrolment

Start Date

startDate

Student > Course Enrolment > Course

Datepicker + SELECT

10

all in-scope

E620

Highest attainment code

Course Enrolment

Highest Attainment Code

destE620

Student > Course Enrolment > Student TCSI Edit

SELECT

31

000 - None of the above

all in-scope domestic students

E632 (NEW)

Australian Tertiary Admission Rank

Course Enrolment

Australian Tertiary Admission Rank

destE632destE

632

Student > Course Enrolment > Student TCSI Edit

NUMBER

4(2)

0 - ATAR is not available

Required for recent school leavers in an undergraduate course who have an Australian tertiary admission rank

E605

Selection rank

Course Enrolment

Selection Rank

destE605

Student > Course Enrolment > Student TCSI Edit

NUMBER

4(2)

0 - Selection Rank is not available

Required for recent school leavers in an undergraduate course who have a selection rank

E330

Type of attendance code

Course Enrolment

Full/Part Time

contactHours

Student > Course Enrolment > Course

SELECT

1

Required for students in a HDR course

E599

Course outcome code

Course Enrolment

Enrolment Status

enrolmentStatusId

Student > Course Enrolment > Course Details

SELECT

1VET - The codes ‘5’, ‘6’ and ‘7’ are not applicable to this collection.

This field has been mapped with the Status items. You can find more details by go to System > Search Status type > Type in ‘Enrolment’, click on the 'ENROLMENT_STATUS'.

Read more Search, Add and Edit a Status Item

Required if the student is no longer enrolled in the course or has formally deferred

E591

(Optional)

HDR thesis submission date

Course Enrolment

HDR Thesis Submission Date

hdrThesisSubmissionDate

Student > Course Enrolment > Student TCSI Edit

TEXT

10

Optional

E594

(Optional)

HDR primary field of research code

Course Enrolment

Higher degree by research primary field of research code

destE594

Student > Course Enrolment > Student TCSI Edit

SELECT

4

Optional

E595

(Optional)

HDR secondary field of research code

Course Enrolment

Higher degree by research secondary field of research code

destE595

Student > Course Enrolment > Student TCSI Edit

SELECT

4

Optional

E592

Course outcome date

Course Enrolment

Expected End Date

expectedEndDate

Student > Course Enrolment > Course

Datepicker + SELECT

10

...

Required if a course of study is completed

Basis for admission sub-packet (PIR)

...

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

UID15

E327

Basis for admission code

Course EnrolmentEntity Extra Value

Student Admission

destE327

Student > Course Enrolment > Student TCSI Edit

SELECT

2

🕐 Course prior credit sub-packet (PIR)

...

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

WidthNotes

Unknown Value

UID15

E560

Credit used value

Course EnrolmentEntity Extra Value

HEIMS Credit Used

destE560

Student > Course Enrolment > Student TCSI Edit

TEXT

4(3)A separate

code is to be reported for each crediting/RPL incident, each with a linked value indicating the basis for the credit (E561) and the source Provider (E566). Values for E560 must not be aggregated unless the credit has the same E561 and E566 and has not been previously reported.-

E561

Credit basis code

Course EnrolmentEntity Extra Value

HEIMS Credit Basis

destE561

Student > Course Enrolment > Student TCSI Edit

SELECT

4

-

E566

Credit provider code

Course EnrolmentEntity Extra Value

HEIMS Credit Institution

destE566

Student > Course Enrolment > Student TCSI Edit

SELECT

4

9999 - Provider is not listed in Appendix A ​

🕐 Specialisation sub-packet (PIR)

See: https://www.tcsisupport.gov.au/reporting/hestudentpir/requirements/course-admissions-group/Specialisation-packet

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

E463

Specialisation codeCourse

EnrolmentEntity Extra Value

Specialisation Code

destE463

Student > Course Enrolment > Student TCSI Edit

SELECT

6

Course Admission Shortcuts

Exit Awards Packet (PIR)

...

See: https://www.tcsisupport.gov.au/reporting/pir/requirements/course-admission-shortcuts/exit-awards

RTP Stipend amount

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

E623

UID15

Course admission resource key

UID5

Course resource key

E599

Course outcome code

Course Enrolment

RTP Stipend Amount

destE623Enrolment Status

enrolmentStatusId

Student > Course Enrolment > Student TCSI Edit

NUMBER (DECIMAL)

10(2)

E415

Reporting yearCourse Details

SELECT

1

E592

Course outcome date

Course Enrolment

Reporting Year

destE415Expected End Date

expectedEndDate

Student > Course Enrolment > Student TCSI EditCourse

NUMBERDATE

410

Unit Enrolments Group (PIR)

...

Unit Enrolment Packet (generates UID16)

...

Element

Element Name

Paradigm Entities

Paradigm Internal Field Names

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

Notes

UID15 or

E313/E307/E534

Course admission resource key or

Unique course admission combination

E354

Unit of study

Base Unit Unit Id /

Unit Code (s)Id

eduUnitId /eduOtherUnitId

Units > Unit Details > Edit Details

TEXT

12Paradigm can be configured to use either the eduUnitId field or the eduOtherUnitID field

E464

Discipline code

Base Scheduled Unit

HEIMS Discipline

destDisciplinedestE464

Units > Unit Details > Edit Details

TEXT

6

E622 (NEW)

Unit of study year long indicator

Scheduled Unit

Unit of Study Year Long Indicator

destE622

Units > Scheduled Unit details > Edit Scheduled

?SELECT

5

A unit of study is a full year unit if the duration of the unit is a full academic year or longer (e.g. two semesters or three trimesters in length equalling a period of one academic year or more).

E489

Unit of study census date

Scheduled Unit

HEIMS Census Date

destCensusDate

Units > Scheduled Unit details > Edit Scheduled

TEXT

10

E600

Unit of study commencement date

Unit Enrolment

Start Date

startDate

Student>Course Enrolment >Units (Single unit edit)

DATE

8

E355

Unit of study status code

Unit Enrolment (read-only)HEIMS Study Completion

Enrolment Status

destStudyCompletionStatusenrolmentStatusId

Student>Course Enrolment >Units - Unit Details section

SELECT

1

This field has been mapped with the Status items. You can find more details by go to System > Search Status type > Type in ‘Enrolment’, click on the 'ENROLMENT_STATUS'.

Read more Search, Add and Edit a Status Item

E601

Unit of study outcome date

Unit Enrolment

Expected End Date

expectedEndDate

Student>Course Enrolment >Units (Single unit edit)

TEXT

10

The system will report the contents of the first non-blank date found in the following fields processed in order:

  1. Unit enrolment withdrawal date

  2. Unit enrolment grade release date

  3. Scheduled unit end date

E329

Mode of attendance code

Scheduled Unit

Mode of Delivery

modeOfDelivery

Units > Scheduled Unit details > Edit Scheduled

SELECT

1

Codes 4,5,7 are HED only HED, . This is now mapped from scheduled unit.

E339

EFTSL

Unit Enrolment (read-only)/ Base Unit (coalesce)

EFTSL Load

eftsuLoad

Units > Unit Details > Edit Details (Read-only) Student>Course Enrolment >Units - TCSI Information

NUMBER

10(9Enrolment

EFTSL Load

eftsuLoad

Student>Course Enrolment >Units - TCSI Information

NUMBER

10(9)

The EFSTL value of the unit is copied down from the base unit (Units > Edit HEIMS Details : EFTSL Load (UGrad), EFTSL Load (PGrad))

OR

another possible source is from the scheduled unit fee (Units > Edit scheduled, Fee associated with scheduled unit)

E384

Amount charged

Unit Enrolment

Unit Fee

unitFee

Student>Course Enrolment >Units - FINANCIAL INFORMATION

NUMBER

7(2)

E381

Amount paid upfront

Unit Enrolment

Upfront Payment

paidUpfront

Student>Course Enrolment >Units - FINANCIAL INFORMATION

NUMBER

7(2)

E490

Student status code

Single unit enrolment

HEIMS Student Status Code

destE490

Student>Course Enrolment>Course

SELECT

3

Retired codes: 202-203204, 320, 330, 110, 111, 112, 220, 250

E660

Delivery location country code

Provider

Country

countryGeoId

Provider>Edit Provider details

SELECT

4

9999 - Overseas country, but not classifiable

E337

Work experience in industry code

Base Scheduled Unit

HEIMS Work Experience Indicator

destWorkExperienceIndicatordestE337

Units > Unit Details > Edit Details

SELECT

1

E477

Delivery location postcode

Provider

Post Code

postalCode

Provider>Edit Provider details

TEXT

4

0001 to 9999 - Australian Postcode

Below is a list of new elements to PIR TCSI reporting

COURSE OF STUDY PACKET (generates UID3)

...