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This knowledge base article outlines that how the system supports students to amend their session enrolments after they have already been enrolled in their units for during a given semester and the student wishes they now wish to change their session preferences. It covers the views for both The details that can be changed on the screen will be different depending on whether the user has the Student permission level and Full Admin or the Fulladmin permission level. Both scenarios will be described here.
This screen (student_units_sessions.php) allows students to amend their session enrolment directly.
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How to get to the screen
Follow the menu path : Student > Summary, then click the Sessions from the side menu.
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When a student was given uses this URL directly (…/student_units_sessions.php) without going to loading the Student Summary screen first, they might encounter the following error message that prompts them that they need to must load a course enrolment first before attempting to go through the before beginning their session selections.
Course Enrolments Section
This section displays a list of course enrolments that students enrolled infor the student. To ensure the correct course enrolment is loaded, you can click on the binocular binoculars icon to switch between the currently loaded course enrolmentsenrolment record.
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Session selection scenarios
When a class is at reaches its capacity, students will see the Availability message ‘Class is Full' and the session is not selectable, refer to the below messagewill no longer be selectable as shown in the screenshot:
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Session Enrolment Status
When the student successfully enrolled on enrolls at the session time they wantedchose, notice the availability Availability status changes from ‘Available’ to ‘Enrolled' and the success message is shown at the top of the screen.
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Student Session Enrolment - Full Admin Permission View
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NOTE:
The Session Configuration section is only visible to the Full Admin user, and it can be configured by the Silverband Support team.
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Time
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Period Configuration
Two configuration periods that help you can use to control restrict when students can are able to amend their session enrolments, as well as control what allowing you to control the data that is editable on the screen.
Refer to here to learn more about For information on how to edit a configuration time period within your system refer to our article here: https://silverband.atlassian.net/wiki/spaces/PKB/pages/984994/Edit+Time+Period#D.-Edit-Configuration-Period
Follow the menu path: System > Edit Time Periods > Period, then choose the type of Configuration Period, click the Search Time Period button and search for records that have the following Time Period IdIds:
Time Period Id | Type | Name | Note |
|---|---|---|---|
SESSION_EDIT | CONFIGURATION_PERIOD | Controls what is editable via Student Units Sessions screen | When today’s date is outside of this time period range, students will see the availability status showing ‘Closed to Changes’ |
SESSION_EDIT_PERIOD | CONFIGURATION_PERIOD | Controls when Students can use Student Units Sessions screen | When the session period is outside of this time period range, students can access the session screen but they will see the availability status showing ‘Not Accepting Changes’. |
Label Id and Value Reference Table
Based on the label value you see on the screen, you can search for the corresponding label id and edit the that label value to suit your institution:
Read more Details on how to edit labels by searching is in our knowledge base article here: https://silverband.atlassian.net/wiki/spaces/PKB/pages/984947/Edit+Form+Labels#b.-Editing-Form-Labels-by-Searching
Label Id - Search and edit the Label | Label Value | Status show under - what to show in the Availability column |
|---|---|---|
| Closed to Changes | |
| Not Accepting Changes | |
| Not Accepting Changes - Deadline has Passed | |
| Not Accepting Changes - Census Date has Passed | |
| Session is Restricted | |
| Session is Available | |
| Session is Cancelled | |
| Session is Required | |
| Session is Mandatory | |
| Cannot enrol in duplicate sessions | |
| Enrolment Required | |
| Class is Full | |
| Session shares the same group as a mandatory enrolment | |
| Enrolled | |
| Available | |
| Available or Enrolled | |
Table column headings (if you wish to make changes) | ||
| Session Day | |
| Date | |
| Start Time | |
| End Time | |
| Session Type | |
| Teacher | |
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System configuration is maintained by the Silverband Support Team only, if . If you require need to change the following logic, please raise a helpdesk ticket , and our team will be able to assist you:
Block changes where the census date has passed on the Student Session Enrolment Screen when the census date has passed
Days after the scheduled unit start date where students are allowed to edit sessions via the Student Session Enrolment screen
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