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This knowledge base article outlines that the system supports students to self-select session enrolments when it meets the system configurationamend their session enrolments after they have already been enrolled in their units for a given semester and the student wishes to change their session preferences. It covers the views for both the Student permission level and Full Admin level.
This screen (student_units_sessions.php) allows students to amend their session enrolment directly.
Complexity
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Student Session Enrolment - Student Permission View
Get How to get to the screen
Course Enrolments Section
When a class is at its capacitySession selection scenarios
Session Enrolment Status
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How to get to the screen
Follow the menu path: Student > Summary, then click the Sessions from the side menu.
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When a student was given this URL (…/student_units_sessions.php) without going to the Student Summary screen first, they might encounter the following error message that prompts them that they need to first load a course enrolment first before attempting to go through the sessions selections.If this happens, advise your students to click on Student > Summary, then click the Sessions from the side menusession selections.
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Course Enrolments Section
Make sure This section displays a list of course enrolments that students enrolled in. To ensure the correct course enrolment is loaded, you can click on the binocular icon to switch between course enrolments:.
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Session selection scenarios
When a class is at its
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Students capacity, students will see the message ‘Class is Full' and the session is not selectable, refer to the below message:
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When the student successfully enrolled on the session time they wanted, notice the availability status changes from ‘Available’ to ‘Enrolled‘Available’ to ‘Enrolled'.
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Student Session Enrolment - Full Admin Permission View
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We introduce two new configuration periods that you can use to control when students can use the self-enrol session screenamend their session enrolments, as well as control what is editable on the screen.
Refer to here to learn more about how to edit a configuration period within your system: https://silverband.atlassian.net/wiki/spaces/PKB/pages/984994/Edit+Time+Period#D.-Edit-Configuration-Period
Follow the menu path: System > Edit Time Periods > Configuration Period, search for the following Time Period Id
Time Period Id | Type | Name | Note |
|---|---|---|---|
SESSION_EDIT | CONFIGURATION_PERIOD | Controls what is editable via Student Units Sessions screen | When today’s date is outside of this time period range, the message students will see under Availability is the session is the availability status showing ‘Closed to Changes’ |
SESSION_EDIT_PERIOD | CONFIGURATION_PERIOD | Controls when Students can use Student Units Sessions screen | When the session period is outside of this time period range, Students students can still access the session screen but what they will see is the message availability status showing ‘Not Accepting Changes’. |
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Label Id and Value Reference Table
Based on the label messages value you see on the screen, you can search the label id and edit the label value to a message that suits suit your institution:
Read more from on how to edit labels by searching here: https://silverband.atlassian.net/wiki/spaces/PKB/pages/984947/Edit+Form+Labels#b.-Editing-Form-Labels-by-Searching
Label Id - Search and edit the Label | Label Value - On Screen | Message shown |
|---|---|---|
Status show under the Availability column | ||
| Closed to Changes | |
| Not Accepting Changes | |
| Not Accepting Changes - Deadline has Passed | |
| Not Accepting Changes - Census Date has Passed | |
| Session is Restricted | |
| Session is Available | |
| Session is Cancelled | |
| Session is Required | |
| Session is Mandatory | |
| Cannot enrol in duplicate sessions | |
| Enrolment Required | |
| Class is Full | |
| Session shares the same group as a mandatory enrolment | |
| Enrolled | |
| Available | |
| Available or Enrolled | |
Table column headings (if you wish to make changes) | ||
| Session Day | |
| Date | |
| Start Time | |
| End Time | |
| Session Type | |
| Teacher | |
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System configuration is maintained by Silverband Support Team only, if you require to change the following logic, please raise a helpdesk ticket, and our team will be able to assist you:
Block changes where the census date has passed on the Student Units Session screen Enrolment Screen
Days after the scheduled unit start date where students are allowed to edit sessions via the Student Units Session Enrolment screen