Objective
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Field Name | Description | Sample Data |
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eCAF | Electronic Commonwealth Assistance Form, More commonly known as Fee-Help Form or HECS-HELP form. This replaces the paper based forms and other internal electronic forms. | |
FEE-HELP | Fee-Help is a loan Scheme that assists eligible students to pay all or part of their tuition fees. This loan is subject to 25% Government loading | For more information on Fee-Help click here |
HECS-HELP | HECS-HELP is a loan scheme to help Commonwealth Supported students to pay their student contribution amounts through and loan or upfront discounts. This loan has no Government loading | |
API | Application Programming Interface. Part of a server that receives and requests and sends responses. Here it is a programmed link between Paradigm and the HEIMS / Government E-CAF System | Login details received from the Government to link Paradigm to the E-CAF portal |
HEIMS Census date | The date after which a student incurs a debt for the unit(s) of study in which they have been enrolled This date can not be set less than 20% of the duration of the teaching period as outlined in the HESA and AIP | |
HITS provider code | Each provider is given a Unique 4 digit identifying code that is used in HEPCAT / HITS, this data is stored in the provider tab in Paradigm. | |
Element Numbers | Unique identifiers of required data / questions asked by the Government in order to provide accurate data on Students, Courses, units and providers. These are used with in Paradigm and HEPCAT to help in ensuring data integrity across all providers. A full list can be viewed | A full list of these can be viewed here. Each Element number refers to a data field within Paradigm. However not every field has an elements. These fields contain non-reportable data. |
HEIMS Course code | E307 - The code assigned by the provider to uniquely identify a course of Study. This code is used in HEPCAT reporting | |
CHESSN Number | A commonwealth Higher Education student number (CHESSN) is a 10 digit number provided by the Australian Government to all students who are in receipt of either HECS-HELP or FEE-HELP. It is a unique number that remains with the student regardless of if they change institutions. This means that HELP debts can be tracked to ensure that the student does not exceed their allocation. |
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How to Enable the Paradigm eCAF integration
Paradigm has the capability of submitting an electronic eCAF on behalf of a studentrequest to the government for the student to fill out and must be done prior to the first census date of the student's studies that they are wanting to defer to the government. This functionality requires a specific type of access to the eCAF website called called "API System Access". Providers wishing to implement a direct integration between Paradigm and the government eCAF site must complete must complete the following form: https://docswww.educationdese.gov.au/documentsvet-student-loans/resources/government-ecaf-api-system-access-request-form.
Once the request is approved, you will receive from the government a set of testing credentials from the government and a series of steps that you must complete before receiving live system access. After successfully completing all of the above steps you will receive a final set of access credentials from the government. These should be forwarded to the Silverband support team as per the instructions above. We will then ensure team so our team can confirm your site is directed to use the live eCAF system and ready to be used in a production capacity. You can update the eCAF API credentials as needed (if expires) via the paradigm interface. Read more: https://silverband.atlassian.net/wiki/spaces/PKB/pages/368574486/Update+eCAF+API+Login#How-to-set%2Fupdate-the-eCAF-password-via-the-Interface%5BinlineExtension%5D |
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