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This article outlines the expected set of tasks workflow steps that should be completed by each provider upon entering TCSI Read-Only mode. This advice is given in a generic sense on the expectation that each provider will have their own unique operational needs that may require additional work prior to entering TCSI Write Mode.
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Introduction
The primary purpose of TCSI Read-Only mode is to validate that the PRODA device key is registered and working correctly, and to retrieve the UID’s UIDs generated by the government Government and assign them those UIDs to records historically that were previously reported via HEPCAT.
Workflow Steps
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NoteIn the TCSI B2G specification every student UID submitted will be assigned a CHESSN number, so you will no longer require need to get a CHESSN number for your students. This means our existing real time CHESSN allocation button will not no longer work as expected once you are in move into Safe Mode. |
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Be AdvisedDue to the high number of anomalies commonly found in unit enrolment data, Silverband will not be bulk assigning UID UIDs to unit enrolment data records. |
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WarningThe Department of Education is not accepting pre-2020 data submitted via TCSI. This means providers must fully report out all of their 2019 (or earlier) data via HEPCAT prior to the cut-off date currently set at 31st May 3019. This data must be reported before that provider can enter Write-Only mode. Revisions to 2019 data are to be made via the TCSI portal. |
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Complete entering data for courses these . This will need to be completed before you can enter in course push course admission records.
Completed Complete the setup tasks out including for campus records these . This will need to entered before you can enter courses on for campus records and they are not getting the data will not be imported from HEIMS.
Complete the setup tasks for courses on campus these . This will need to be completed before you will able to push unit enrolment records.
Course Completions are not being migrated from HEIMS so they will need to be completed in HEPCAT. Additionally verification needs to be completed so we that you do not have to ensure the correct data matching of all 2019 unit enrolments.
Revisions to of unit enrolments with a census date before 101/101/2020 will need to be done using the TCSI Data Entry tool (formally formerly the portal method).
Data matching
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NoteRecords that cannot safely be matched will need intervention by a user a person who has a sufficient permission level to manually assign the relevant UID. |
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Courses Of Study Group
Courses Group
Course fields of education
Special interest course extension
Students Group
Disability Extension
Citizenship extension
Scholarship Extension
Course Admissions Group
Basis for admission extension
Course prior credit extension
Specialisation extension
scholarship Scholarship extension
RTP stipend
amount Amount extension
Data
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Conversion From HEIMS to TCSI
The following points outline a series of updates that will need to be applied to convert historical data to a format that is ready and appropriate for submission via TCSI.
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Courses Of Study Group
Match UID3
Courses Group
Match UID5
Update field E596 from TCSI where values the value is null in Paradigm
Update field E609 from TCSI where values the value is null in Paradigm
Update field E610 from TCSI where values the value is null in Paradigm
Course fields of education
Import all sub-packets
Special interest course extension
Import all sub-packets
Students Group
Match UID8
Update field E572 from TCSI where values the value is null in Paradigm
Update field E573 from TCSI where values the value is null in Paradigm
Update field E574 from TCSI where values the value is null in Paradigm
Update field E612 from TCSI where values the value is null in Paradigm
Disability Extension
Import all sub-packets
Citizenship extension
Import all sub-packets
Scholarship Extension
Import all sub-packets
Course Admissions Group
Match UID15
Update field E620 from TCSI where values are the value is null in Paradigm
Basis for admission extension
Import all sub-packets
Course prior credit extension
Import all sub-packets
Specialisation extension
Import all sub-packets
Scholarship extension
Import all sub-packets
RTP stipend amount extension
Import all sub-packets
Prepare the Campus
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Record(s)
Before you can start pushing TCSI data for internal logic, Paradigm needs to have the a complete campus file record associated with each base course that is to be reported. The campus record may be edited from within the user interface in a similar way to the fields formerly used to complete the now redundant HEIMS CM file fields.
Prepare the Provider
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Record
The provider record associated with the base course that is to be submitted via TCSI must be updated as outline belowfollows:
Assigned Assign the following roles
HEIMS Education Provider (only applies to the provider that has the PRODA Account)
Training Organisation (only applies to the provider that has the PRODA Account)
Education Program Provider and/or Education Unit Provider
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Field values
The provider record must also be set to activeas Active.
The primary provider account that maps to PRODA must also have TCSI Reporting Parent Provider entered as itself.
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TCSI Data Requirement
Before you can enter in any course enrolments and unit enrolments, you need to make sure all the campus/provider records that will be submitting courses and units have the following required fields :
Further Reading
It is We highly recommended that all users doing who will be performing data entry read the following documents so that they understand gain a strong understanding of the elements that are required to be reported.
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