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Providers are required to open the System tab from the side menu, click on Search Status Type button. In the search box type in ‘Enrolment’, and click on Search Status Types. If more than one row of data is returned, choose the row for ‘ENROLMENT_STATUS’ by clicking its blue hyperlink at the left side of the screen. For each listed status item, click on its pencil icon to edit the record. Each enrolment status item must have matching entries for the HEIMS Unit of Study Status Identifier and HEIMS Course Outcome Identifier. Only status items that have this correct mapping will be sent to TCSI. Once each status item has matching values, click the Save Status Item button and proceed to edit the next status item in the list.
Complete entering data for the courses provided by your institution. This will need to be completed before you can enter any course admission records.
Complete the set-up tasks including campus records. This will need to be entered and completed before you can enter courses on campus records and this data will not be imported from HEIMS.
Complete the set-up tasks for units on campus. This will need to be completed before you can add any unit enrolment records.
Data Conversion From HEIMS to TCSI
The following points outline a series of updates that will need to be applied to convert historical data to a format that is ready and appropriate for submission via TCSI.
Courses Of Study Group
Match UID3
Courses Group
Match UID5
Update field E596 from TCSI where the value is null in Paradigm
Update field E609 from TCSI where the value is null in Paradigm
Update field E610 from TCSI where the value is null in Paradigm
Course fields of education
Import all sub-packets
Special interest course extension
Import all sub-packets
Students Group
Match UID8
Update field E572 from TCSI where the value is null in Paradigm
Update field E573 from TCSI where the value is null in Paradigm
Update field E574 from TCSI where the value is null in Paradigm
Update field E612 from TCSI where the value is null in Paradigm
Disability Extension
Import all sub-packets
Citizenship extension
Import all sub-packets
Scholarship Extension
Import all sub-packets
Course Admissions Group
Match UID15
Update field E620 from TCSI where the value is null in Paradigm
Basis for admission extension
Import all sub-packets
Course prior credit extension
Import all sub-packets
Specialisation extension
Import all sub-packets
Scholarship extension
Import all sub-packets
RTP stipend amount extension
Import all sub-packets
Recommended Post Migration Data Update
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Convert year long indicator - e622
Convert basis for admission new packet element e358 only for new records ?
Convert basis for admission new packet element e327 only for new records ?
Convert disability into new packet element e615 - only for new records ?
Copy e572 from course enrolment to student - only for new records
Copy e573 from course enrolment to student - only for new records
Copy e574 from course enrolment to student - only for new records
Convert e493 to e620 - only for new records
Further reading
TCSI Packets (Higher Education Providers)
TCSI Packets (VET Student Loans)
TCSI Elements with changed options
We highly recommended that all users who will be performing data entry read the following documents so that they gain a strong understanding of the elements that are required to be reported.
FINAL 2020 Data element specifications (24 September 2019)
FINAL HE Data framework and element list (24 September 2019)
HE 2020 reporting requirements v1.0 (24 September 2019)