ObjectiveObjective
Once you have read this article you will be able to produce PIR reports. to produce PIR reports.
Complexity:
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Page Contents
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Assumptions
The User has understanding of HEPCAT / HEIMS reporting
The User has access to HEPCAT
The user has an understanding of the Australian Tertiary Education System.
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When do you report: direct link to HEIMSHELP website: https://heimshelp.education.gov.au/pir , go to Reporting your data tab.
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Report Name | Description |
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PIR COURSE OF STUDY (PCO) REPORT | The PIR Course of Study (PCO) file contains information on all courses to be provided for a reporting year. |
PIR STUDENT (PSD) REPORT | The data reported in the Student submission provides a profile of each student/course/unit of study combination for a reporting year, their EFTSL and the Unit of Study Completions Status. |
PIR HALF YEAR LOAD ESTIMATES (PLE) REPORT | The data reported should include students enrolled between 1 January and 30 June of the reporting year. |
PIR PAST COURSE COMPLETIONS (PPS) REPORT | The Past Course Completion (PPS) file contains information about all courses completed by domestic and overseas students undertaking a course leading to an organisation's higher education award. |
Workflow
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4. Click on Produce report. 5. Report Details display the number of courses found for the Reporting Year. |
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4. Click on Produce report.
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5. Choose to Right Click the save image icon, Select link as... |
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6. Do not change the file name, save the file on your local folder. |
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7. Upload the file to HEPCAT application for validation. If not sure, refer to the link in below External resources to download the HEPCAT application. |
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How to run PIR Half Year Load Estimate (PLE) Report
Click on Reports, go to TEQSA, and click on it.
Find PIR Half Year Load Estimates (PLE) Report, click on Get Report.
Submission Year (i.e. 2019) if your institution starts to offer course in 2019.
Below is an example of how to fill out the fields (note this is for reference only, each institution will have different selection).
5. Click on Produce Report button.
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Field Name | Value |
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Institution | Leave it not selected |
HEIMS Report | Always choose the latest |
Submission Year | 2018 |
Period Number | One (by default) |
Submission Number | One (by default) |
Course Level | Only select one that applicable to your college (hold Ctrl for multiple select) |
Course Enrolment Status | Completed (as reflected to this Report name) |
HEIMS Revision Number | Leave it not selected |
HEIMS Date Completed From | i.e. |
HEIMS Date Completed End | i.e. |
Report Mode | On Screen Full details Mode (Show all output per student) |
How to troubleshoot
Run a report to audit the census date are correct
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Select Scheduled Unit Details from the drop-down options, Click on Load the base report.
In Report Columns section, hold Ctrl for multiple select to add in the following columns: scheduled_unit_id, unit_id, unit_code, unit_name, start_date, end_date and dest_census_date.
Click on Add/Remove Columns button.
Set up the filter clauses as below, click on the icon, which will add another row of filter clause.
Click on Update Filters button so that you can enter dates into Value field.
Refer to fill out the Column Name, Operator, Value and Condition as below. This way it captures any courses offered in 2020 regardless of the start and end date of the course.
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