...

Once you have read this article you will be able to create and edit student login credentials that enable or restrict student access to the system.

Complexity:

Table of Contents

Assumptions

• The student record has already been created, and this article describes how you can change the login details and security levels assigned to that record.

• You have an access level that allows you to create or edit student records.

• You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used.

Key terms and concepts

Access Levels

...

If a student record shows any access level rows for any Security Group other than STUDENT, those rows should be removed.

Current Password Policy

The current password policy (as at April 5th, 2019), is that a password must contain:

• a minimum of 8 characters,

• a combination of uppercase and lowercase letters, and

• at least one number.

Implications

...

How to Create a Student Level Login Access

1. Load the Student's record or click here for more information.

2. Click on the Student Details option in the side menu.

3. Move down the side menu and click the Login option to load the Login page for this student. The top section of the page is called ASSIGNED SECURITY FOR USER LOGIN.

4. For all students, the ASSIGNED SECURITY FOR USER

   LOGIN section

   LOGIN section should either be empty, or contain one record in the list, showing STUDENT in the Security Group column.

5. The student level login access is automatically added by the system, when the minimum details have been provided for a student. If the top section shows an empty list, the system needs more details for this student before a login can be created. 

   1. refer to the article Student - Add New for more information on completing the minimum details required by the system to create an operationally viable record.

6. If the ASSIGNED SECURITY FOR USER LOGIN section shows any records with a Security Group field that shows anything other than STUDENT, then for each of those rows:

   1. click the 

      Image Removed

      Image Added

       button for each of those rows,

   2. Click the OK button on the popup window

      Image Removed

      Image Added

      , to confirm that you want to delete the record.

7. If the ASSIGNED SECURITY FOR USER LOGIN section is empty, use the drop box to choose STUDENT ACCESS LEVEL and click the ASSIGN SECURITY button 

   Image Removed

   Image Added

    to save the record.

8. When the new row appears in the ASSIGNED SECURITY FOR USER LOGIN section, and STUDENT appears in the Security Group column, click the ENABLE USER LOGIN

   Image Modified

   button to allow the student to login. This will show a Y in the Enabled box of the second section of the page called ACTIVATE USER LOGIN.

9. The student's access level has now been enabled.

10. You now need to either create a new user login, or change password, using the steps below.

How to Create a Student Password

1. Load the Student's record or click here for more information.

2. Click on the Student Details option in the side menu.

3. Move down the side menu and click the Login option to load the Login page for this student. The top section of the page is called ASSIGNED SECURITY FOR USER LOGIN.

4. Once the student's access level has been enabled a password needs to be assigned. To do this scroll to the bottom of the page.

5. In the Create New User Login section, create a new password for the student user. 

6. The new password must comply with the requirements of the current password policy (refer to the Key terms and concepts section above), before the Save User Login button

   Image Removed

   Image Added

   will appear on the page.

7. Repeat the new password to confirm that they both match.

8. Click the Save User Login

   Image Removed

   Image Added

   button.

How to Update a Student Password (Forgotten Password)

1. Load the Student's record or click here for more information.

2. Click on the Student Details option in the side menu.

3. Move down the side menu and click the Login option to load the Login page for this student. The top section of the page is called ASSIGNED SECURITY FOR USER LOGIN.

4. Scroll half way down the page to the Change Password section.

5. Enter a new password. The new password must comply with the requirements of the current password policy (refer to the Key terms and concepts section above), before the Update User Password button

   Image Removed

   Image Added

   will appear on the page.

6. Repeat the new password to confirm that they both match.

7. Click the Update User Password

   Image Removed

   Image Added

   button.

How to edit the reset user login password email template

...

• http://<put in your paradigm url here>/label_edit.php?labelId=reset_user_login_password_emailHtmlHeader

• http://<put in your paradigm url here>/label_edit.php?labelId=reset_user_login_password_emailHtmlFooter

*Note to put in your paradigm URL in the "<>" but don't actually include "<>" in the URL.

...

<html><body>Dear {student_firstName}{contact_firstName},<br><br>{label:get_tpl_label_text_long reset_user_login_password_emailHtmlHeader} <b>Username:</b>{optional:show_form_field reset_user_login_password_email_userLoginId} {user_login_userLoginId} <b>or:</b> {/optional} {user_login_email} <br> <b>Password:</b> {user_login_newPassword}<br>{label:get_tpl_label_text_long reset_user_login_password_emailHtmlFooter}</body></html>

Further reading

...

Filter by label (Content by label)
max 5 sort title excerptType simple cql label in ( "login" , "password" , "user-accounts" , "student" )

Related Pages