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bjective
This page explains on the topic of how to create a new event on Rapla.
Complexity
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Page Contents
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Assumptions
You have already read
the articleYou have already installed Rapla
. Refer toas per Accessing Rapla
You have a valid Rapla user account
Key terms and concepts
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| title | Note | :Admin user privileges will not affect you Both admin and non-admin user privileges are able to create events on Rapla. |
Key terms and concepts
Identify, and describe or explain the terms and concepts that need to be understood in order to carry out the tasks explained in this article.
Use tables, or bullet or numbered lists when it is appropriate.
in Rapla. Only admin users may edit events created by other users. |
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Be advisedThe user needs to make sure they are not highlighting anything on the left-hand side of the menu bar. This can cause Rapla to think that you are creating any events against that resource. Hence, you might see warning message as below. |
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Explanation of standard event types
Explanation of standard event fields
Workflow
How to create a single event on Rapla
You will use the left mouse (drag and drop) to mark the time period for the specific appointment you want to. The marked rows are highlighted in pale blue (As below).
Right click a new context menu appears, then select the suitable event type, ranging from a session, generic event, meeting or student booking. In the below instance, it is an example of creating a new Event (Paradigm Session).
Note there are three sections:
The upper section: confirm the Event type you want to create, fill out these fields that are critical for integration between Rapla and Paradigm: Unit Codes (E.g. FIT9130), Unit Name, Campus (if applicable), Delivery mode, Department.
The middle section shows the detail of the appointment: you will need to fill out the start and end date, select whether it is a single event or recurring one. You can even exclude public holidays or semester breaks if applicable (Refer to below scenario 2).
The bottom section shows the resources you want to allocate to, add the resources from the left hand side to the right section by either double clicking or click on the resource and go to click Add button
* Worth to check the following scenarios to make sure there are no conflicts among resources.Click on
Save
Save button.
Scenario 1: Creating events while managing resources conflicts
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While you follow the above steps of creating events/appointment, when you reach to the bottom section - resource allocations. Rapla tells you the available resource by putting a green icon in the front. The red cross icon means the resource has been taken for another event. So you should avoid to allocate it again in this new event.
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Scenario 2: Creating repeating events with public holiday exceptions
Following the same steps as above, and find Exceptions
button in the middle of right side.
Click on Exceptions and a new window will pop up.
Manually add or remove the dates you want (i.e. public holidays, trimester breaks)
Click Close
The exceptions button now appears in red with a number in the bracket.
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Scenario 3: Creating repeating events along with an once-off event
You should follow the instruction of Scenario 2 to create a recurring events (i.e.appointment 1)
After you added the exception date for the first appointment (as per the below image: Exceptions showing 1 in red)
Click on New
button under the Appointments section to create a 'No repeating' event (i.e. appointment 2)
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4. At Resource Allocation section, you need to assign resources (e.g. staff, rooms) to each appointment individually
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6. Resources have been color coded and allocated to Appointment 1 and Appointment 2
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Further Reading
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