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Table of Contents
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Objective

Once you have read this article you will be able to obtain and verify a student's USI (Unique Student Identifier). You will also have an understanding that the Paradigm system communicates with the USI Registry system, by using the authentication methods provided by the Australian Business Register that manages AUSkey certificates.

Assumptions

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  • The

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  • how the Paradigm system is configured for your institution, and
  • the options that are made available by your institution, and
  • the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.

For more information please contact your "nominated contact person" or other Paradigm expert.

  • The student record has already been created, and this article describes how you can change the login details and security levels assigned to that record.
  • You have an access level that allows you to create or edit student records.

  • You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used

  • Paradigm has been connected via API to the Government's USI database
  • Your institution has been provided with an Administrator AUSkey and a Device AUSkey, allowing communication between Paradigm, the USI Registry, and the Australian Business Register.

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Note
titleAuskey Renewal

The Device Custodian (as nominated by your RTO) requires a Username and Password for the ABR AUSkey Manager website.

Key terms and concepts

Field NameDescription
USIThe USI (Unique Student Identifier) is required for all VET level students receiving nationally recognised training to comply with Government reporting requirements. The USI is an initiative of the Australian Government to ensure that students are able to access their student records even if providers cease to trade. As of 22 May 2017, students can use their USI to obtain a transcripts of their units of study. The USI transcript currently holds data for units of study from 2015 to now.
AUSkey

AUSkey is managed by the Australian Business Register, and it is the authentication connection method that joins the Paradigm system with the USI Registry System. The Paradigm system cannot communicate with the USI Registry system, without a valid AUSkey Username and Password.

  • If you forget the Device AUSkey password, you will have to register for a new Device AUSkey.
  • If your SBR-enabled software or server does not support automatic renewal, your Device AUSkey will expire two years after its creation. An error "Creator of this fault did not supply a reason" may appear if the AUSkey has either expired or is about to expire. The RTO's AUSkey Administrator must request a new Device AUSkey to replace the expired or expiring AUSkey.

Implications

Info

Once a student has been issued with a USI, it remains with them for life, and the same USI can never be issued to any other person.

If a student provides a USI

, it must be verified as genuine and complete

then you must verify that it is both complete and genuine.

Workflow

How to Obtain a USI

  1. Load the student's record or click here for more information.
  2. Click on the Student Details option in the side menu.
  3. Move down the side menu and click the USI Edit option and check the details of the student record.
  4. Provide any of the absent details in the UNIQUE STUDENT IDENTIFIER REQUEST section.
  5. Move to the Document Type section at the bottom of the page and choose the Document Type that will be used to verify the student's identity.
  6. Choosing each Document Type replaces a new section beneath the Document Type section, showing different details to complete. Enter the requested information to verify the document type you are using.
  7. Click the Save USI Details button Image Removed , to save the details you have provided for this document type.
  8. Move to the top section of the page and click the Request USI button Image Removed .
  9. The USI for this student has now been allocated / received.
  10. Click on the Edit Details option on the side menu.
  11. Move to the Student Details section at the top of the page
  12. On the right side of the page, and on the right side of the USI Verified Date field, Image Removed click the calendar icon Image Removed
  13. Choose the date of verification for the USI.
  14. Click the SAVE STUDENT button Image Removed at the bottom of the STUDENT DETAILS section.

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The process to renew an AUSkey is identical to that for obtaining a new AUSkey. If an AUSkey does not automatically renew before it expires, you have to apply for a new AUSkey, using the steps in the How to Obtain an AUSkey section above.

Further reading

Add New Student

Edit Student Details



External resources

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