Overview
This page covers the following topics:
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The list below demonstrates the key fields that need to be filled for creating an operationally viable payment.
Please note there are optional fields on that screen and you do not have to fill them all.
Field Name | Brief Description | Sample Data (Basic Payment) |
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Payment Id | System Generated payment number | R11063 |
Status | Status of the Payment
| Received |
Reference Number |
| Undergraduate |
Payment Type |
| Customer Payment |
Effective Date | Payment date | 18/03/2019 |
Payment Method | Payment Methods accepted by the Institution
| Credit Card |
Amount | Add the amount received from the student without a dollar sign. This amount can include any transaction fees. (In this case a $1.50 credit card surcharge) If there are not additional fees then Amount and Sent amount are identical. Please note: Financial fields cannot be left blank. | 1851.50 |
From Party Id | The Student or Agent making the Payment | James McMorran |
Sent Amount | Add the amount received from the student without a dollar sign. This amount does not include any transaction fees and is amount to be paid off against any tuition. Please note: Financial fields cannot be left blank. | 1850.00 |
To Party Id | If there are multiple Campus within the system payment can be coded here | Starfleet Academy |
Is Net Payment |
| No |
Assoc party Id | The Student or Agent making the Payment | James McMorran |
Drawer | If paying by Cheque - Name on the Cheque | |
BSB | Bank State Branch (often referred to as "BSB") is the name used in Australia for a bank code, which is a branch identifier. The BSB is normally used in association with the account number system used by each financial institution. | 015 347 |
Bank | Name of Financial Institution | Commonwealth Bank |
Bond Refund Amount | ||
Comments | This is a Free text field for any comments. Please note: Any Text written here will appear on the Receipt | |
Bank Reconciliation Amount | ||
Bank Reconciliation Seq Id | ||
Bank Reconciliation Date Time |
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4. How to Create refund
There are three parts to creating a refund:
1. Creating an invoice
2. Paying off the invoice
3. Creating a credit note
(These instructions assume that a payment has been received prior to an invoice being created e.g. Prior to Census date)
Part One - Creating the Invoice
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