Overviewtoc
Objective
Upon completion of this KB the user will be able to Edit / Update student Course enrolments in bulk
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Not all Course enrolment fields can be bulk edited. The list below contains all of the fields that can be.
Field name - Enrolment Details |
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Interview Date |
Progression Status |
Start Date |
Expected End Date |
Full/Part Time |
Funding Type |
Fee type |
Contact Mode |
Enrolment Status |
Withdrawal Date |
Withdrawal Reason |
Withdrawal Comment |
Student Card Received |
Withdrawn by Registrar |
Date |
Offer Date |
Field name - Graduation Details |
Graduand |
Graduation Date |
Graduation Status |
Certificate |
Certificate Date |
Graduated Award |
Award Application Date Sent |
Award Application Date Received |
Attending Ceremony |
Academic Dress Required |
Ceremony Date |
Ceremony Location |
Parchment Number |
Academic Requirements Complete |
All Requirements Complete |
Notes |
Implications
When updating bulk information or enrolling students into units in bulk care must be taken to ensure that only the students who should be updated / enrolled appear in the initial list as errors from bulk updates need to be fixed manually one at a time and can't be undo in bulk. this function should be reserved for higher level staff.
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- Click on the Student tab in the side menu
- Click on the Search Course option in the side menu.
- Select the required course from the Course Name drop box
- Select the Enrolment Status required from the enrolment status drop box. (These two are required to produce a list)
- Select any other options to reduce the results.
- Click on the Search Course Enrolments button
- Select the Tick the boxes next to the required students (or tick the select all option at the top of the tick box section).
- Scroll to the bottom of the list and click the Add enrolments to list button.
- A bulk list of student enrolments has now been created.
- If any of the Students need to be removed from the list click on the Remove icon
- Click on the Bulk Course Edit option in the side menu.
- Update the required fields
- Click on the Save All Enrolment button
- A list of changes made for each student will be displayed, scroll through the list checking for any errors.
How to Bulk Enrol Students into Units
- Click on the Student tab in the side menu
- Click on the Search Course option in the side menu.
- Select the required course from the Course Name drop box
- Select the Enrolment Status required from the enrolment status drop box. (These two are required to produce a list)
- Select any other options to reduce the results.
- Click on the Search Course Enrolments button
- Select the Tick the boxes next to the required students (or tick the select all option at the top of the tick box section).
- Scroll to the bottom of the list and click the Add enrolments to list button button.
- A bulk list of student enrolments has now been created.
- If any of the Students need to be removed from the list click on the Remove icon
- Click on the Bulk Course Edit option in the side menu.
- Scroll down to the Scheduled Unit Search section
- Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
- Click on the Search Scheduled Units button
- Click on the tick boxes next to all of the required units (or click on the pencil icon if one one units is required)
- Click on the Enrol into Selected Scheduled Units button.
- A list of enrolments for each student will be displayed, scroll through the list checking for any errors.
How to Produce Bulk Students Select Report
- Click on Report Builder under Reports from side menu
- Load 'Student Course Enrolment Details' as the base report