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Objective
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Objective
Upon Completion of this KB the user article you will be able to create / edit Advisors reports with in within Paradigm
Page Contents
Assumptions
- The user has You have an understanding of the Australian Tertiary Education System.
- The User has You have an understanding of HDR reporting requirements
Key terms and concepts
Advisors are a member An Advisor is a member of a faculty, whose role is to help and guide students, students who are candidates for a Thesis or dissertation program. Helping , helping them select coursework, as well as shaping, refining and directing the studentsstudent's choice of discipline in which on which they will write a dissertation. The Advisors are associated to the student record for tracking and reporting purposes. Reports can be saved, printed and emailed as required.
| Field | Brief Description |
|---|---|
| Submission Date | Date the Advisor has completed the review |
| Fee | Amount charged for the review |
| Amount Paid | How much of the fee has been paid for the review |
| Payment date | On what date was the payment received |
| Are you the Principal or Associate Advisor for this student? | Principal or Associate Advisor for this candidate |
| Thesis Title | What is the title of the Thesis |
| Has the approved coursework been completed to the required standard | Yes /No |
| HREC Approved | Yes/No |
| Is the Student Part-time /Full Time | Full-time / Part-time |
| Do you meet - meeting frequency |
|
Comment on the progress of the student with reference to the following factors:
| Here the Advisor can make comment on the candidates progress or lack of progress |
| Have there been any particular difficulties encountered during candidature? (This could include inability to access necessary resources; health or family problems experienced by the candidature.) | Here the Advisor can make comment on the candidates circumstances surrounding their studies |
| Given the candidate's current progress, when do you envisage the candidate being ready to submit ? | Approx or specific time line for submission |
| Do you recommend continuation of candidature ? | Yes /No |
| If NO please give comments: | Comment re the No answer |
| If you are going to be away or unavailable at any time in the next twelve months, what arrangements have you put in-place to ensure that the candidate has access to appropriate supervision? | Here the Advisor can comment on their availability in their capacity as an Advisor for this student |
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- Click on the Student tab in the side menu
- Click on the Search option in the side menu
- Enter at least one of the following options in to the relevant search box:
- Student No,
- Preferred Name,
- Given Name,
- Family Name / Surname,
- Previous Last Name
- Click on the Search Student
Student button - This will show a list of students that meet the searched criteria
- To filter the results, In the search box
above box above the list of students, start typing the student's first or given name, to reduce the number of results. - When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
- The student's record has now been loaded.
- Click on the Course Enrolment option in the side menu
- Click on the Advisor Report option in the side menu
- Scroll Down down to the Advisor Report Details section
- Enter the required data for the report
- Click on the Save Advisor Report
button button
How to Assign / Add the Role of Advisor to a
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Contact Record
- Click on Contact tab in the side menu,
- Click on Search in the side menu
- Enter any combination of Given name, Surname, Home Institution, Status, Contact role (Paradigm requires at least one search criteria)
- Click on the Search Contacts
buttonContact button - This will return a list of contacts that meet the searched criteria
- To filter the returned options start typing the name of the unit into this box The the search box The returned results will reduce to match the criteria.
- Click on the blue hyper link hyperlink on the left side of the required record.
- Scroll down to the Assign Roles for For Contacts section
- In the Assigned Roles for For Contact section click on the Contact drop box
- Select the Advisor option
- Click on the Assign Role
button - The Advisor role has now been added to the Contacts / staff members account.member's contact record
How to Assign / Add an Advisor to a Student / Student Record
- Click on the Student tab in the side menu
- Click on the Search option in the side menu
- Enter at least one of the following options in to the relevant search box:
- Student No,
- Preferred Name,
- Given Name,
- Family Name / Surname,
- Previous Last Name
- Click on the Search Student
button - This will show a list of students that meet the searched criteria
- To filter the list of students, in the search box
above the list of students, start typing the student's first or given name. - When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
- The student's record has now been loaded.
- Click on the Course Enrolment option in the side menu
- Click on the Course option in the side menu
- Click on the Action
button Actions button next to the Course to be loaded. The Action menu will open - Click on the Edit
button in the Action menu - Scroll to the bottom of the page to the Contact Search section
- Enter at least one of the following options in to the relevant search box:
- Given name, name
- Family / Surname
- Contact Role
- Click on the Search all All Contacts
button - Scroll to the bottom of the page
- Click on the Add Contact as As Advisor icon
next to the contact / staff member to be added as an advisor - The Contact has now been added to the students student's record as an Advisor
How to Delete / Remove an Advisor from a
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Student record
- Click on the Student tab in the side menu
- Click on the Search option in the side menu
- Enter at least one of the following options in to the relevant search box:
- Student No,
- Preferred Name,
- Given Name,
- Family Name / Surname,
- Previous Last Name
- Click on the Search StudentStudent button
- This will show a list of students that meet the searched criteria
- To filter the list of students, in the search box above above the list of students, start typing the student's first or given name.
- When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
- The student's record has now been loaded.
- Click on the Course Enrolment option in the side menu
- Click on the Course option in the side menu
- Click on the ActionActions button next to the Course to be loaded. The Action menu will open
- Click on the EditEdit button in the Action menu
- Scroll to the bottom of the page to the Contact Search section
- Click on the Delete icon
next icon next to the Contact to be removed from the Students record - A warning message will appear - Are you sure that you want to delete the selected item? Click the OK button
- The Contact has now been removed from the Students Student's record
Further
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Reading
Creating / Adding Contact records