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Objective

Upon completion of this KB article you will be able to Update / Edit and Allocate final grades and assessment grades

Complexity

Status
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Page Contents

Table of Contents
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Assumptions

  • You have the minimum required permission level to access the Courses tab

  • You have an understanding that making changes within this section has system wide implications

  • You have an understanding of the Australian Tertiary Education System  / VET Sector

  • You have an understanding of the Units and Courses within your Institution for assessments and final grades

  • You have an understanding of time periods / time period creation

Key terms and Concepts

Field Name

Brief Overview

Unit Id

Institution allocated unique unit codes to identify units of study

Unit Name

Institution allocated unique unit names to identify units of study

Unit Provider

The provider / Institution the unit will be offered by

Unit Keywords

Key words / or buzz words that relate to the unit. These can be use when trying to find a unit when you don't know the exact name

Start Date

Date the Unit of Study commences

End Date

Date the Unit of Study concludes

Field name

Brief Overview

Student Number

An institution allocated Unique student identifier.

First Name

Given name is the name as it appears on the students birth certificate and identification

Last Name

The Students family or Surname

Course Name

The name of the Course the students are studying

Unit ID

Institution allocated unique unit codes to identify units of study

Unit Name

Institution allocated unique unit names to identify units of study

Grade Description

  • High Distinction

  • Distinction

  • Credit

  • Pass

  • Fail

  • Withheld

  • Withdrawn

  • Withdrawn Fail

  • Credit for Prior Learning

Grade % (If Used)

The grade out of 100

GPA

grade point average is a number representing the average value of the accumulated final grades earned in courses over time. More commonly called a GPA, a student's grade point average is calculated by adding up all accumulated final grades and dividing that figure by the number of grades awarded

Enrolment Status

  • Applied

  • Audit

  • Completed

  • Confirmed

  • Deferred

  • Enrolled

  • Exempt

  • Failed

  • Incomplete

  • Internal Offered

  • Provisional

  • Transfer Credit

  • Transferred

  • Withdrawn

DEST / HEIMS Enrolment Status

  • Successfully Completed all the requirements

  • Withdrew without Penalty

  • Failed

  • Unit of Study to be commenced later int he year or still in process of completing or completion status not yet determined

  • Recognition of Prior Learning (VET Only)

Implications

Final grades are visible to students and other users once the grade has been published. Prior to this only grades are only visible at to people who have administrator level permission.

Workflow

Expand
title1. How to Add Final Grades to Units

...

Per Scheduled

...

Unit
  1. Click On the Units tab in the side menu.

  2. Click on the Search Scheduled Units option in the side menu

  3. Click on the Student Results option in the side menu

  4. Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)

  5. Click on the Search Scheduled

...

  1. Units button.

  2. This will return a list of units that meet the searched criteria

  3. To filter the returned options start typing the name of the unit into the search box. The list of returned results will reduce to match the criteria.

  4. Click on the Actions button on the right hand side of the required record.

  5. Click on the Edit Unit Results option in the Action menu

  6. Scroll Down to the Edit Student Results section

  7. Each line is for an individual Student. For each line enter the Grade description, Grade percentage (If used) and Enrolment status appropriate for the final grade.

  8. Click on the Save Results & Set Enrolment Status from Grade button.

  9. The Grades can with be Published (released to the students) now by pressing the Publish Results button or can be delayed for releasing on a specific date by entering the release date in the release date box and click the Publish Results button.

Expand
title2. How to Add Grades to Assessments via the Units Page
  1. Click On the Units tab in the side menu

  2. Click on the Search Scheduled

...

  1. Units option in the side menu

  2. Click on the the Student Results option in the side menu

  3. Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)

  4. Click on the Search Scheduled

...

  1. Units button

  2. This will return a list of units that meet the searched criteria

  3. To filter the returned options start typing the name of the unit into the search box. The list of returned results will reduce to match the criteria.

  4. Click on the Actions button on the right hand side of the required unit

  5. Click on the Edit Class Assessment Results

...

  1.  option

  2. Click on the tick icon next to the

...

  1. assessment to be updated

  2. Enter the Raw

...

  1. Mark, Awarded Mark, Awarded Grade and Status for each student

  2. Click the Save Results button. To enter additional assessment results go back to step 10 and repeat for all assessments.

  3. To award a Unit Final Grade click on the Pencil icon

  4. Click on the Calculate and Save Results From Assessments button to calculate final grades from the previously entered assessments.

  5. To release grades for view click the Publish Results  button. If final grades are being held for release all at the same time enter the release date into the Grade Release Date field and Click the Publish Results button. This will hold all final grades until this date.

Expand
title3. How to Add Final Grades to Assessments via the Student Record
  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter one of the following options in to the relevant search box: Student Number, Student's Family name / Surname

  4. Click on the Search Student Button

  5. This will return a list of students that meet the searched criteria

  6. To filter the returned options in the search box above the returned results, start typing the students First / given name. This will reduce the number of results

  7. Click on the blue hyperlink on the left side of the required record

  8. The student's record/Summary page has now been loaded

  9. Click on the Course Enrolment option from the side menu

  10. Click on the Units option from the side menu

...

  1. For the chosen unit record, click on the Actions

...

  1.  button at the right

...

  1. side of the

...

  1. row

  2. Click on the Assessments option in the Action menu

  3. Scroll to the Edit Assessment Results section.

  4. Enter the Raw mark, Awarded Mark, Awarded Grade and Status for each assessment. (These can be done one at a time as results

...

  1. become available or all at once)

  2. Click the Save Results button.

This will save the individual assessment results but will not update the

...

final grade. Once all of the assessments have been entered click on the Edit Unit Results and enter the final grade to award a final grade.

Further Reading

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How to add assessments to Scheduled units

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