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Objective
Once you have read this article you will understand how to view and edit details related to a student's graduation.
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- The student has completed the course.
- You have an access level that allows you to create or edit student records.
You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used relating to graduations.
Key terms and concepts
| Key Term | Used By Education Sector | Meaning |
|---|---|---|
| SOA Number | VET | Statement Of Attainment |
| Transcript Number | Higher Education | Transcript Number |
Implications
Make sure that you have loaded the intended student's record, and have selected the intended course. Changing the graduation details for an unintended course or student could have system-wide implications for a different student or a different course enrolment.
Workflow
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How To Load A Student Record
How To Load A Student Record | Actions To Take |
|---|---|
| If you know your student's name or number | Follow the steps in Student - Search and click on the Student No highlighted in blue to load the Student Summary page. Click the ACTIONS button |
| If you know that your student is currently enrolled in a different course, or if the currently loaded student is not the one whose details you want to edit | Follow the steps in Student - Search Course to search through all students currently enrolled in a specific course. Filter the list of students until you can choose your intended student and click the Edit icon |
How to Edit the Graduation record
- Load the Student Record or click here for How To Load A Student Record.
- Click on the Course Enrolment option in the side menu.
- Move down the side menu and click the Course option and expand it.
- The COURSE ENROLMENT LIST section at the top of the page shows you a list of all course enrolments for this student.
- Move to the Course Enrolment List section
- Click on the ACTIONS
button on the same row as the Course to be edited. - Click the Edit Graduation option in the Actions menu.
- Move to the GRADUATION section and add or edit any required details.
- Click on the SAVE GRADUATION DETAILS
button.
Further reading
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