Objective
This article outlines how to search, create and edit Scheduled Program records
Complexity:
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Assumptions
The User has the minimum required level to access the Courses tab and an understanding that making changes within this section has system wide implications.
The user has an understanding of the Australian Tertiary Education System / VET Sector.
The user has a detailed understanding of the Course admission requirements for your institution.
Key terms and concepts
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Note: The pages, fields and buttons that you can see, and the items you can edit, are based on: how the Paradigm system is configured for your institution, and the options that are made available by your institution, and the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.
For more information please contact your "nominated contact person" or other Paradigm expert. |
Field Name | Brief Overview | Sample data |
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Offer Start Date | The first date that offers can be made into this course from | 01/01/2020 |
Offer Expected End date | The last date that offers into this course can be made to | 30/06/2020 |
Start date | The start date of the Course | 27/03/2020 |
Expected End date | The Expected Completion date of the Course | 31/12/2025 |
Maximum Participants | The Maximum number of students to be enrolled into this Cohort | 30 |
Current Participants | The Current Number of Students enrolled in this cohort | 3 |
Transferred Participants | The Number of Students who have transferred out of this Cohort into another | 0 |
Cancelled Participants | The Number of Student who withdrew prior to commencing | 1 |
Scheduled Program ID | A system generated internal Id code for this Scheduled Program Id | 100001 |
Course Id | Institution allocated Name and Code for this Course | BA CS |
Home Institution | The Home college / Campus that the course is being offered at / by | Silverband Demo College |
Enrolment Status | The Course enrolment status that will be allocated to the student upon enrolling into this course | |
Full/ Part time | Will the Student be taking the course at a full time or part time load. | |
Contact Mode | What delivery mode will the student be learning this course via | On Campus Online Multi-mode
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Funding type | What payment method will the student be using to pay for this course | Fee-Help Upfront Paying HECS-HELP
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Fee Type | What fee type is the student being charged for this course | |
HEIMS Mode of Attendance | | |
Funding Source National | | Domestic Full Fee-Paying Client |
Purchasing Contract identifier | | |
Purchasing Contract Schedule identifier | | |
Funding Source - State Training Authority | | |
Notes | | |
Contact | Name of the Contact person for this cohort | John Smith |
Status | | Active Approved Archived Deleted Virtual
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Allow Online Application | Allow students to apply for this Course via the online application portal | |
Implications
Workflow
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title | How to create a Scheduled Program |
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Click on the Course option in the side menu Click on the Course Offers in the side menu Click on the Add New Course offer in the side menu Enter the date the first offer can be made from in the Offer Start Date field using the date picker Enter the last date an offer can be made to in the Offer Expected End Date field using the date picker Enter the Course start date in the Start Date field using the date picker Enter the Course Expected end date in the Expected End date field using the date picker Enter the Maximum number of Student that can be enrolled into the cohort in the Maximum Participants field Enter the Minimum number of Student that can be enrolled into the cohort in the Minimum Participants field Select the HEIMS Student status from the HEIMS drop box Select the Course name form the Course Id drop box Select the Home Institution from the Home Institution drop box Select the Course Enrolment status from the Enrolments Status drop box Select the Part / Full time load from the drop box Select the Attendance mode from the Contact Mode drop box Select the Funding type from the drop box Select the Fee type from the drop box Select the HEIMS mode of Attendance option from the drop box (Higher Education Courses only) Optional: Enter any notes required in the Notes field Optional: Enter a contact persons name in the Contact field Select the required status option in the Status drop box Click the Save Details button
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title | How to Search for a Scheduled Program |
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Click on the Course option in the side menu Click on the Course Offers in the side menu Click on the Search Course offer in the side menu Select the name of the the Course from the Course Id drop box Click the Search button This will return a list of Courses offers that meet the searched criteria To filter the returned options in this box above the returned results start typing the Course name. This will reduce the number of results. Click on the pencil icon on the right side of the required record. The Course offer record has now been loaded.
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title | How to Edit a Scheduled Program |
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Click on the Course option in the side menu Click on the Course Offers in the side menu Click on the Edit Course offer in the side menu Select the name of the the Course from the Course Id drop box Click the Search button This will return a list of Courses offers that meet the searched criteria To filter the returned options in this box above the returned results start typing the Course name. This will reduce the number of results. Click on the pencil icon on the right side of the required record. The Course offer record has now been loaded. Update the required field Click the Save Details button
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title | How to Enrol a Student into a Scheduled Program |
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Further Reading
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excerptType | simple |
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cql | label = "course-enrolment" |
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