Objective
This article outlines all elements on the Student Load (LL) file in details, LL file scope and structure. It aims to assist you to understand LL file, so you know how to produce the file from Paradigm and import it into HEPCAT, follow by validating your data.
Complexity:
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Element | Element Name | Paradigm Entities | Paradigm Internal Field Names | Default Paradigm field labels | Paradigm Menu Location | Field Type | Default Paradigm Value | Width | Derived Field | Derived Method |
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E313 | Student identification code | Student | Student No. | studentNumber | Student > Student Details > Edit details | TEXT | N/A | 10 | - | - |
E307 | Course code | Base Course | Id | eduProgramId | Courses > Edit Details | TEXT | N/A | 10 | - | - |
E534 | Course of study commencement date | Course Enrolment | Start Date | startDate | Student > Course Enrolment > Course | TEXT | 000000 | 6 | - | - |
E333 | Academic organisational unit code | Provider | Abbrev | abbrevName | Providers> Edit Details | TEXT | N/A | 3 | - | - |
E339 | Equivalent full-time student unit value | Base Unit | EFTSL Load (UGrad) EFTSL Load (PGrad) | ugradEftsuLoad pgradEftsuLoad | Units > Unit Details > Edit Details | TEXT | 0125 | 10 | YES | If program level was set to 'UNDERGRAD', then return the value of EFTSL Load (UGrad) on the base unit level; If program level was set to 'POSTGRAD', then return the value of EFTSL Load (PGrad) on the base unit level. |
E354 | Unit of study code | Base Unit | Unit Id / Unit Code (s) | eduUnitId / eduOtherUnitId | Units > Unit Details > Edit Details | TEXT | null | 10 | - | - |
E489 | Unit of Study Census date | Scheduled Unit | HEIMS Census Date | destCensusDate | Units > Scheduled Unit details > Edit Scheduled | TEXT | 000000 | 8 | - | - |
E464 | Discipline group code | Base Unit | HEIMS Discipline | destDiscipline | Units > Unit Details > Edit Details | TEXT | 000000 | 6 | - | - |
E329 | Mode of attendance code | Course Enrolment | HEIMS Mode of Attendance | destModeOfAttendance | Student > Course Enrolment > Course | SELECT | 1 | 1 | - | - |
E477 | Campus Postcode | Provider | Post Code | postalCode | Providers> Edit Details | TEXT | 99999 | 5 | -- | Online short courses offered as part of the Higher Education Relief package must be reported with a value of 8999 for element 477 on the Load Liability (LL) file. Providers reporting a relief course must set this new field to "YES" and also set the HEIMS Course Type (e310) with a value of "Graduate Certificate (11)" or "Other undergraduate award course (22)" The default system logic is to use the postcode from the provider associated with the scheduled unit record. |
E358 | Citizen/resident indicator | Course Enrolment | HEIMS Resident Indicator | destResidentIndicator | Student > Course Enrolment > Course | SELECT_LONG | 1 | 1 | - | - |
E392 | Differential-HECS indicator | Course Enrolment | HEIMS Contribution Indicator | destContributionIndicator | Student > Course Enrolment > Course | SELECT | 0 | 1 | - | - |
E490 | Student Status code | Single unit enrolment | unit_enrolment_destE490 | destE490 | Student > Summary > Edit single Unit enrolment record | SELECT | null | 3 | - | - |
E384 | HECS, OLDPS, PELS, BOTPLS amount prior to exemption | Single unit enrolment | Unit Fee | unit_enrolment_unitFee | Student > Summary > Edit single Unit enrolment record | TEXT | 00000 | 8 | - | - |
E381 | HECS, OLDPS, PELS, BOTPLS amount paid - semester | Single unit enrolment | Upfront Payment | paidUpfront | Student > Summary > Edit single Unit enrolment record | TEXT | 00000 | 8 | - | - |
E529 | Loan fee | Single unit enrolment | HEIMS Loan Fee | destLoanFee | Student > Summary > Edit single Unit enrolment record | TEXT | 00000 | 8 | - | - |
E488 | Commonwealth Higher Education Student Support Number (CHESSN) | Student | CHESSN No. | chessenNo | Student > Student Details > Edit details | TEXT | N/A | 10 | - | - |
E337 | Work experience in industry indicator | Base Unit | HEIMS Work Experience Indicator | destWorkExperienceIndicator | Units > Unit Details > Edit Details | SELECT | 0 | 1 | - | - |
E390 | Permanent resident status | Course Enrolment | HEIMS HELP Eligibility | destEligibility | Student > Course Enrolment > Course | SELECT | 0 | 1 | - | - |
E551 | Summer school indicator | Scheduled Unit | HEIMS Summer School | destE551 | Units > Scheduled Unit details > Edit Scheduled | SELECT | 1 | 1 | - | - |
E558 | Unit of study HELP Debt | Single unit enrolment | Funding Amount | fundingAmount | Student > Summary > Edit single Unit enrolment record | TEXT | 0 | 8 | - | - |
N.A. | Filler | - | - | - | - | ASCII_FILLER | - | 50 | - | - |
N.A. | Filler | - | - | - | - | ASCII_FILLER | - | 1 | - | - |
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