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TCSI configuration checklist:
- Provider
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- configuration
- Base course
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- configuration
- Element 329 - Mode of attendance code
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Element
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Scheduled unit
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Student and student course enrolment
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- Element 355 - Unit of study status code
- Element 599 - Course outcome code
Provider
Primary accredited Higher Education Provider (HEP) record
All Paradigm sites that are required to report data via TCSI will need to include a provider record that represents the primary reporting HEP. This provider record must be assigned ONE of the following provider roles:
TCSI VET
TCSI PIR
TCSI Higher Education
Parent Reporting Provider
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BE ADVISEDThe “Parent reporting provider” field for the primary HEP provider record in Paradigm must be set to the primary HEP provider. In this way the primary record is a parent of itself. |
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NOTE The following workflow needs to be completed for ALL providers that are connected to one or more of the following data types that are linked to Higher Education accredited courses or programs:
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One of the triggers used to identify TCSI data within Paradigm is whether a specific record is associated with an accredited Higher Education Provider (HEP). This is achieved using the field “Parent Reporting Provider” found on the Provider Edit screen. The contents of this drop-down menu is made up of providers with an active status and the assigned role of “DEST Higher Education Provider”.
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Dual sector providers
Providers who operate within both Higher Education and VET sectors will need to have 2 primary provider records within Paradigm: one for Higher Education and one for VET.
New required fields for TCSI providers
Parent reporting provider
Billing address postcode populates element 477
Billing address country populates element 660
Element 609 - Effective from date
Element 610 - Effective to date (optional, submitted only when known)
Implications
Silverband uses the abbreviation field of the primary accredited Higher Education Provider (HEP) record within Paradigm to authenticate with PRODA. This means the abbrev field must not be changed without first notifying the Silverband support team.
This workflow applies to provider records that are not accredited HEP's, including providers that reflect a delivery location, campus or subset of the overall reporting HEP
Paradigm only supports provider nesting that is one layer deep as reflected in the examples below:
Provider as a campus of an accredited HEPStatus colour Green title SUPPORTED
Provider as a delivery location of an accredited HEPStatus colour Green title SUPPORTED
Provider as a (department / school / faculty) of an accredited HEPStatus colour Green title SUPPORTED
Provider as a faculty of a campus of an accredited HEPStatus colour Red title NOT SUPPORTED
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Parent reporting provider
Billing address postcode populates element 477
Billing address country populates element 660
Element 609 - Effective from date
Element 610 - Effective to date (optional, submitted only when known)
Workflow
Navigate to PROVIDER > Search
Use the search fields to load the primary HEP of your Paradigm site
Scroll down the page and locate the field labelled “Provider Reporting Provider”
Select the primary HEP from the available option(s)
Update any missing required fields from the list defined above
Click the “Save Details” button to save the changes
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Element 355 - Unit of study status code
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BE ADVISEDNew unit enrolments are normally created with a default status such as applied or enrolled. This can be configured on a per Paradigm site basis. Users should be aware that if this default status is associated with a value for element 355 then the unit enrolment will be reported to the government as part of the unit enrolment creation event. |
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NOTEParadigm will only send a unit enrolment record to TSCI when the unit enrolment status has been associated with an valid element 355 option. |
The TCSI element 355 will be derived from the existing Paradigm field “Unit Enrolment Status”. This means providers may still have use their own internal enrolment status values while still confirming to the requirements of TCSI reporting. Each provider will need to configure their own mapping between the Paradigm field and the equivalent element 355 option.
Video tutorial
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Workflow
Navigate to SYSTEM > Search Status Type
Enter “ENROLMENT_STATUS” as the search criteria
Click the “Search Status Types” button
Click on the search result ENROLMENT_STATUS
Use the blue pencil icon to edit a data record
Click on the field labelled “HEIMS Unit of Study Identifier” and select the appropriate element 355option
Click the “Save Status Item” button to save the changes
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