Objective
The following tables This article outline the data packets from TCSI and changes made to existing Paradigm screens to implement TCSI reporting.
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Introduction
Student
A number of fields have been migrated from this screen
TCSI Edit Screen
HEIMS Edit Screen
Course Edit Details
HEIMS Course Details
TCSI Ready checklist
Course Of Study Packet
Paradigm has implemented the Course of Study Packet and the Courses Group packet on the same screen. This makes the screen a complex to use as data editing must be completed in the correct order.
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Screen / Url
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Change
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Course Edit - /program_edit.php
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Added TCSI section
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Course Edit - /program_edit.php
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Removed HEIMS fields
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Course Edit - /program_edit.php
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Screen broken up into new subsections
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Course Edit - /program_edit.php
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Added Fetch All TCSI Program Records
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Course Edit - /program_edit.php
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Added Field Dest Uid 3
Courses Group Packet
Paradigm has implemented the Course of Study Packet and the Courses Group packet on the same screen. This makes the screen a complex to use as data editing must be completed in the correct order. You must ensure the fields to get a Dest UID 3 are filled in before you can get a Dest UID5. This means you are required to complete the fields of the Course of Study Packet first. It is important to note without a UID for this record you cannot submit a course enrolment.
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Screen / Url
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Change
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Course Edit - /program_edit.php
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Added TCSI section
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Course Edit - /program_edit.php
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Removed HEIMS fields
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Course Edit - /program_edit.php
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Screen broken up into new subsections
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Course Edit - /program_edit.php
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Added TCSI sub data packet FIELD OF EDUCATION section
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Course Edit - /program_edit.php
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Added TCSI sub data packet SPECIAL COURSE TYPE section
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Course Edit - /program_edit.php
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Added Field Dest Uid 5
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Course Edit - /program_edit.php
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Added Fetch All TCSI Program Records
Campus Packet
This packet needs be filled out for every provider in the system that delivers a course or schedueld unit. It is important that the field Parent Reporting Provider is enetred otherwise we cannot match the record being submitted to the PRODA account which returns token to submit the data to the correct API record.
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Screen / Url
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Change
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Provider Edit - /program_edit.php
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Added Field Effective Date From
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Provider Edit - /program_edit.php
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Added Field Effective Date To
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Validation Status
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Added Field
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Last Validated
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Added Field
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Abbrev
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Matches Proda Account Id in Nexus
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Provider TCSI UID
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Added Field
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Parent Reporting Provider
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A key requirement imposed on our TCSI integration was to ensure that Paradigm remained backwards compatible with the HEIMS reporting standard. This “dual reporting mode” ensures that providers could prepare for TCSI whilst still being able to generate valid HEPCAT flat files. Such a requirement is particularly pertinent to providers who operate a summer or trimester three intake as they will still be generating HEPCAT files into the first part of calendar year 2021.
Dual reporting mode is made more complex by the government’s decision to re-code specific HEIMS fields for TCSI reporting, without assigning that element a new element code. There were two potential solutions to this problem. The first was to store the element as two distinct fields within Paradigm, one for HEIMS and one for TCSI. The second option was to differentiate the options associated with a specific reporting element based on the loaded screen within Paradigm. The later solution was chosen on the basis that it could be used as a basis for simplifying government reporting for users who will be introduced to it for the first time via TCSI.
The remainder of this article outlines the specific screens that have been impacted by the introduction of dual reporting mode, including where government reporting fields have been entirely removed from a screen. The article is grouped under headings based on the type of record.
Student
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NOTEThe naming convention on some Paradigm sites may differ to what is included below if that specific site has been customised by the provider to use non-standard naming conventions. |
Student Details Edit screen (student_edit.php)
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The section previously labelled “Edit HEIMS Details” has been entirely removed
The section labelled “Edit HEIMS” remains as this pertains to CHESSN generation and validation
Course Enrolment Details screen - (student_program.php)
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The section previously labelled “HEIMS Information” has been entirely removed
Student HEIMS Edit (student_heims_edit.php)
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Inherited HEIMS specific fields formerly found on the Student Details Edit screen
Inherited HEIMS specific fields formerly found on the Student Course Enrolment Details screen
HEISM fields must be completed on this screen for ALL students with a unit enrolment census date in 2020 that will be reported via HEPCAT
Student TCSI Edit (student_tcsi_edit.php)
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This is a new screen that functions as a single place to maintain all TCSI reporting fields for a specific student, essentially making it the TCSI equivalent to the Student HEIMS Edit screen. This screen now encompasses the following data groups:
Student Group
Student Disability
Student Citizenship
Student Commonwealth Scholarship
Course Admissions Group
Course Basis for admission
Course prior credit
Course Specialisation
Course HDR End-user engagement
Course Scholarship
Course RTP Stipend
Base Course
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NOTEThe naming convention on some Paradigm sites may differ to what is included below if that specific site has been customised by the provider to use non-standard naming conventions. |
Course Edit Details screen (program_edit.php)
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This screen now encompasses the following data groups through the addition of multiple new sections:
Courses of Study (section labelled “TCSI COURSE OF STUDY”)
Courses group
Course fields of education (section labelled “FIELD OF EDUCATION”)
Special interest course extension (section labelled “SPECIAL COURSE TYPE”)
Courses on Campus (section labelled “CAMPUS WHERE CAUSE IS TAUGHT”)
The TCSI changes required removing the historical HEIMS fields:
The section previously labelled “HEIMS FIELDS” has been entirely removed
The section previously labelled “CAMPUS WHERE COURSE IS TAUGHT” has been entirely removed
Program HEIMS Edit (program_heims_edit.php)
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This screen was added solely as a way of interacting with the HEIMS fields of the base course record. At some future point this screen will be entirely retired at the end of 2021, once HEPCAT reporting is no longer supported by the government.
Contains base course HEIMS fields
Contains section “Campus where cause is taught” that is used to generate the HEPCAT CM flat file