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Assumptions
The User has You have the minimum required level to access the Course Courses tab
The User has You have an understanding of the Australian Tertiary Education System / VET Sector
The User has You have an understanding of HEPCAT / TCSI and HEIMS reporting / AVETMISS reporting
The User has an Understanding You have an understanding of HEIMS element numbers
Key terms and concepts
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Field name | Brief Overview | |||
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Edit Course Details Section | ||||
Course Id#* | An abbreviated Course Name or identifier allocated by the institution to uniquely identify the Course | |||
Course Name* E308 | The Full full name of the Coursecourse, this which will appear on the student's Transcript, Testamur, reports, letters, AHEGS etc | |||
Articulation Options (opt-in) | Course(s) that this can lead into or can articulate into | |||
Early Exit Options (opt-out) | Course(s) that can precede this course or be articulated from | |||
Course Status* |
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Course Provider* | Institution where this course is delivered | |||
Post nominal | Post-nominal letters, also called post- nominal initials, post-nominal titles or letters, are letters placed after a person's name to indicate that that individual holds this particular academic degree e.g. BMin | |||
Course Level* |
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Course type* |
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HEIMS Undergraduate Loan Fee (%) | 25% - the additional charge by the Government to Undergraduate students who access Fee-HELP loans. This is an additional 25% of the unit charge. Do not include the percentage symbol when entering this data | |||
HEIMS Postgraduate Loan Fee (%) | 0% - the additional charge by the Government to Postgraduate students who access Fee-HELP loans. Do not include the percentage symbol when entering this data | |||
Accredited* | Is this Course Currently Accreditedcourse currently accredited? Yes / No | |||
Accreditation Date | What date did the Accreditation accreditation for this Course course commence? | |||
Accreditation Due Date | What date did/will the Accreditation accreditation for this Course course cease? | |||
Standard Unit Fee | The dollar amount for a standard units within this Course course of Studystudy | |||
International Unit Fee | Fee amount charged to students designated as international students | |||
Admin unit Fee | Any Administration Fees administration fees payable for a unit of study within the Coursecourse | |||
Course Fee | The total fees payable to complete this Course course of Studystudy | |||
Yearly Course Fee (Full Time) | The Cost cost of One one year / Full of full time study in this Coursecourse | |||
Yearly Course Fee (Part Time) | The Cost cost of One one year / Part of part time study in this Coursecourse | |||
AQF Registered | Is this Course course of study AQF Registered? Yes / No | |||
Credit Points required | The number of completed points required to complete this Course course of Studystudy | |||
Unit Grade Type |
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Assessment Grade Type |
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Program Level No | A numerical value to determine the level of this course eg Bachelor could be 7 inline with AQF levels or could be 3 if this is the highest level in a nested suite of awards | |||
Duration (Weeks) | How many weeks of study does it take to complete the entire course | |||
Multi-Program Duration | ||||
Maximum Course Duration | The maximum allowable amount of time / months / years allowed to complete this Course course of Studystudy | |||
Maximum Participants | Maximum number of Students students enrolled into any cohort | |||
Online Enrolment Tuition Balance | ||||
Maximum Credit Points Enrollable | Maximum number of credit points the student can enrol into in one study period | |||
Minimum Credit Points Enrollable | Minimum number of credit points the student can enrol into in one study period | |||
Credit Points Per Semester | The standard number of credit points a student can enrol into in one study period | |||
Maximum Elective Credit points | ||||
Show Attendance for Course on Student Summary | Display the students attendance record on the Student's summary screen - Yes / No | |||
SMS Entity Id | ||||
SMS Entity Type Id | ||||
Remote SMS Entity | ||||
Course Application Details Section | ||||
Funding Type* |
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ECAF Approved | Is this course approved for the Online online Commonwealth assistance form? Yes / No | |||
Allow Online Application | If your institution uses the Silverband Online application for form, can an applicant apply for this for this course via that method - Yes / No | |||
Allow International Students | Can international Student students apply for this Course course - Yes / No | |||
Allow Unit Enrolments from Course Plan | Allow student students to enrol themselves via the Course course plan Yes / No | |||
Required Online Application Attachments | Attachments Select each of the attachment types that an applicant is required to include as part of their application into this course of Studystudy
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Centrelink Payments Approved | Is this course approved for the student to receive Centrelink payments? Y / N | |||
Audition Surveys | ||||
Edit Additional Course Details Section | Rationale | Course Learning Outcomes | ||
AHEGS Course detail | THE Australian HCourse Description | A brief description of the content of the course | ||
Course Long Description | A more detailed description of the course | |||
AHEGS Course detail | The Australian Higher Education Graduate Statement - is a secondary transcript issued to students when they graduate, and providing a snapshot of their graduate achievements. It aims to enhance graduate mobility and employability in the global marketplace. AHEGS have Government predefined formats in which they can be delivered. This Course detail is the information about the Course of Study displayed in the AHEGS document. | |||
AHEGS Course features | Detailed features of the Course course to be features featured in the AHEGS - details which set this course part apart from others in the Education Marketeducation market | |||
AHEGS Course Pathway to further Study | Information about future study that this course can lead to eg. a Bachelor Course leading to Grad Dip that leads to a Graduate Diploma or Masters coursesdegree | |||
AHEGS Course accreditation | Information about the dates / years that this current instance of this course is accredited from and to | |||
Entry Requirements / Prerequisites | Any requirements the student must have completed in order to gain entry into this course of study | |||
Common Core | ||||
Primary Core Course Discipline | ||||
Elective Credits | ||||
Course Rules | ||||
Graduate Attributes | ||||
Occupational Functions of Graduates | ||||
Fees | Fee information about the Course course outlining how many units must be completed, and the approximate costs of completing the Coursecourse | |||
Brochure | A Copy copy of the Course course brochure or outline can be uploaded and saved here | |||
CRICOS Code | CRICOS Codes. The Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) lists all institutions (providers) and courses, which are registered to offer courses for overseas students in Australia | |||
Custom Field 1 | ||||
Custom Field 2 | ||||
TCSI Course of Study Section | ||||
DEST UiD3Uid3* | ||||
DEST Uid3 Last Submitted* | ||||
Validation DEST Uid3 Last Submitted Status* | ||||
Course of Study Code* E533 | A code which uniquely identifies an enabling course or a course leading to a higher education award.
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Course of Study Name* E394 | The Full full name of the Coursecourse, this will appear on the student's Transcript, Testamur, reports, letters, AHEGS etc | |||
HEIMS Course Type* E310 | A code which indicates the type of higher education/VET course | |||
HEIMS Course Load* E350 | The aggregated EFTSL value for a course of study, summed across all units of study which meet the academic requirements for the course of study.
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Combined Course of Study indicator* E455 | A code which indicates if whether a course of study is a combined course of study | |||
TCSI Course Section | ||||
DEST Uid5* | ||||
DEST Uid5 Last Submitted* | ||||
Validation DEST Uid5 Last Submitted Status* | ||||
HEIMS Course Code* E307 | Institution allocated Course course code / Abbreviationabbreviation | |||
Course Name* E308 | Full name of the Course course as it will appear in Government reporting, Transcripts, Parchments, AHEGS and other official documents | |||
Standard Course Duration* E596 | The Standard standard duration of the course for a full time student in Years years and fractions of academic years eg. 2.5 or 3 years | |||
Course Assurance Indicator* E619 | An indicator that identifies whether the students enrolment in the unit of study of the result of an approved VET student Loans course assurance arrangement. | |||
Field of Education Section | ||||
Field of Education Code* E461 | A code that identifies the field of education to which the course is classified | |||
Field of Education Supplementary Code* E462 | A code which identifies the supplementary field of education to which a combined course is classified | |||
Effective From Date* E609 | The date from which this information is valid from | |||
Entity Validation Status | ||||
DEST Uid | ||||
Validation Entity Status | ||||
Special Course Type Section | ||||
Special Course Type E312 | A code which identifies courses of special interest for government reporting | |||
Effective From Date E609 | The date from which this information is valid from | |||
Effective To date Date E610 | The date to which this information is valid to | |||
Entity Validation Status | ||||
DEST Uid | ||||
Validation Entity Status | ||||
Campus Where Course is Taught Section | ||||
Course | The name of the course | |||
Provider | The name of the provider that will provide the course | |||
Location | The physical location where the provider will deliver the course | |||
Postcode | The postcode of the physical location where the course will be delivered | |||
Associated File Attachments Section | ||||
Attachment Name | The name given to the attachment at the time the attachment was added | |||
Size | The size of the attached file | |||
Purpose | The intended purpose of the file attachment eg. Email Template, or Signature | |||
Revision | Status | Operator | Date | A number that helps to distinguish between more recent versions of the attachment |
Status | The current status of the attachment eg. Archived, Published | |||
Operator | The user login of the person who added the attachment | |||
Date | The date that the attachment or revision was added |
Campus File information
Field Name | Brief Overview |
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Edit Campus Details Section | |
TCSI Campus Id | |
Id | System Allocated internal id code |
Course Id | Institution allocated course code, e.g. an abbreviation of the course name |
Course Provider | |
Campus Operation Type E569 | Is the course delivered off-shore in any part? If yes is it a Stand alone arrangement or in partnership. |
Off Shore Mode E570 | Is the Course delivered off-Shore? Is yes what is the Mode of delivery |
Off Shore Delivery Indicator E571 | Is this Course delivered off Shore at all? Partially offshore? Fully offshore? |
CRICOS Code | The unique provider code allocated to providers that are registered to accept international students. If not registered for international Student leave it blank. |
Effective From Date E609 | The date this information is valid from |
Effective to Date E610 | The date this information is valid to |
Last Validation Status | |
Last Validated on | |
Course Fees Code Section | |
Course Fee Code E536 | HEIMS Code - What Funding funding types can students in this course access. Fee-HELP, HECS-HELP or both |
Indicative Student Contribution Amount for Commonwealth supported Place E495 | The average Student contribution dollar amount for commonwealth supported students in this course |
Indicative Tuition fee for a domestic fee-paying place E496 | The indicative cost for a domestic full time student in this course |
Effective From Date E609 | The date this information is valid from |
Entity Status |
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DEST Uid | |
Validation Status | |
TAC Offer Code Section | |
TAC Offer Code E557 | Does an Admission Centre handle the applications for this course?
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Entity Status |
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DEST Uid | |
Validation Status |
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Required Fields | System Required |
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Program Id | X |
Program Level | X |
Program Type | X |
Program Status Id | X |
Funding Type | X |
Program Name | X |
Provider Party Id | X |
Program Accredited | X |
Implications
It is advised that a Search can be used prior to creating be performed before adding a new Course record, to ensure that check whether the Course name / Course Id hasn't be has previously been used in the system, as well as to view an existing Course record.
For a new course to make use of the course plan, units will need to be associated with the Coursecourse. This would consist of Core units, electives and also include prerequisites to allow for course sequence and structure.
Editing a Course file should only be done under certain circumstances as it can have impact on historical student enrolments. Any updates need to be updated with HEIMS via the submission of a Course and Campus file set (currently via HEPCAT).
If a Course is significantly different (due to re-accreditation) a new Course record should be created and reported to HEIMS (via HEPCAT) prior to enrolling any students in to the new Course.
Workflow
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The following instructions are based on the assumption that a course has already been created. The Campus File is now created in 3 sections, . Each one is required to produce a complete campus file. Part 1 - Campus details Section
Part 2 - Course Fee Code section
Part 3 - TCA Offer Code section
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Further Reading
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