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Objective

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Course Units Colour Legend

Colour

Meaning

Associated course enrolment status

Green

Student has completed this unit

  • ENROLMENT_COMPLETED

  • ENROLMENT_EXEMPT

  • ENROLMENT_SATISFIED

  • ENROLMENT_TRANS_CRED

Blue

Student is currently enrolled in this unit

  • ENROLMENT_APPLIED

  • ENROLMENT_ENROLLED

Orange

Unit not available because prerequisites have not been met

White (with tick box)

Unit can be selected for enrolment

White (without tick box)

Unit has been scheduled, student meets prerequisites, but the enrolment period has not yet opened

Grey

Unit is not scheduled for the next enrolment period

Failed Units

When a student fails a unit then they may be eligible to take that unit again in future time periods or intakes. The following enrolment outcomes are considered equivalent for the purposes of this test:

  • ENROLMENT_WITHDRAWN

  • ENROLMENT_FAILED

Meeting pre-requisites for future time periods in the current time period

It is common practice for providers to open unit registrations to students before the results of the current time period have been ratified or published. When this practice is followed it is necessary to make the assumption that the student will, all things being equal, complete their currently enrolled units at the end of the current time period. This is necessary when there are pre-requisite rules defined on the course plan.

Paradigm considers the following enrolment status codes as equivalent to the student having successfully completed the unit for the purposes of allowing students to perform new unit enrolment:

  • ENROLMENT_COMPLETED

  • ENROLMENT_EXEMPT

  • ENROLMENT_SATISFIED

  • ENROLMENT_TRANS_CRED

These status codes are only considered when the course plan is set as open to students, meaning when the current date is within the date range defined in the configuration period UNIT_ENROLMENT

Implications

Info

Note

The System can be set up so that student can confirm their current contact details (Addresses, email, phone numbers) prior to accessing the Course Plan. This can be set up to be confirmed every study period, or once a year.

Note

Warning:

When the system checks for potential timetable session clashes it will only assess scheduled units that have an unit status of Confirmed, Applied and Enrolled. All other statuses are excluded from the check.

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Expand
title3. How to Use the Course Plan as a Staff Member

  1. Load the student's record

  2. Click the Course Enrolment option

  3. Click the Course Plan option

  4. For information on Course structure hover over the unit Id. This can provide information if the unit is a core or elective, if the units has pre or co-requites, or if the units is completed what the final grade was.  

  5. Select the tick boxes for the units to be enrolled into then scroll to the bottom of the page.

  6. Click the Proceed with Enrolment in Selected units button.

  7. If there there multiple options for the selected units these will appear here, e.g. online, on Campus, Intensive, Monday Class, Friday Class. These options will depend on how your institution schedules the various options. 

  8. Select the radio button on the right hand side of the required units / options. 

  9. Click on the Show Times button to select the session time the student wants to attend.

  10. Click the Check Class times button to confirm the selection to move to the next screen. If the unit selection needs to be changed click on the Change Units button to return to the Course Plan.

  11. If Required, click in the Leave Student Services a message and write any messages needed to be communicated to student services about the student's enrolment.

  12. Click the check boxes next to the 2 required statements:

Image RemovedImage Added

13. and click the Enrol now Button.If the selection needs to be change this is your final change to alter it before the enrolment is completed, if you wish to alter the selections please click the Change Unit selections button.

14. Click on the Send Message Button, an email containing the enrolment information is sent to the Student's email address and to student services / Administration.

15. The Enrolment is now completed. Click on the Home button to return to the student's Summary Page.

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