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Note that this you can create dot point as sub headings under each sections and they will show up in this table as sub links.

Report purpose

The report is created to provide a statement that contains all of the information about the deferred course including information about the student enrolled in the course, name, BOD, studentId, the course the student is doing and the home provider, when the student start and finish the deferral.

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One other method of locating the report is through the report tab, user with admin access can find the report under Report tab->Letters.

Requirements

The report can be run based on the parameters below.

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In addition to the parameters in the screen shot above, the report is also driven by absenceIdabsence Id, which is along with the course enrolment id uniquely identifies each leave record.

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Workflow

To run/locate the report, follow the instructions below:

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Workflow 

How to Create a Leave of Absence Record

1. Click on the Student tab in the side menu
2. Click on the Search option in the side menu
3. Enter at least one of the following options in to the relevant search box: 
   • Student No, 
   • Preferred Name, 
   • Given Name, 
   • Family Name / Surname, 
   • Previous Last Name
4. Click on the Search StudentImage Addedbutton.
5. This will show a list of students that meet these criteria
6. To filter the list of students, in the search box Image Added above the list of students, start typing the student's first or given name. 
7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
8. The student's record has now been loaded into the Student Summary page.
9. Click on the Action Image Addedmenu of the course to be deferred. The Action menu will open
10. Click on Edit Course EnrolmentImage Added option in the Action menu
11. Click on the Action Image Addedmenu of the course to be deferred. The Action menu will open
12. Click on Edit Leave Image Added option in the Action menu.
13. Click on the Add New Image Added button

How to Print a Leave of Absence Report

1. Click on the Student tab in the side menu
2. Click on the Search option in the side menu
3. Enter at least one of the following options in to the relevant search box: 
   • Student No, 
   • Preferred Name, 
   • Given Name, 
   • Family Name / Surname, 
   • Previous Last Name
4. Click on the Search StudentImage Addedbutton.
5. This will show a list of students that meet these criteria
6. To filter the list of students, in the search box Image Added above the list of students, start typing the student's first or given name. 
7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
8. The student's record has now been loaded into the Student Summary page.
9. Click on the Action Image Addedmenu of the course to be deferred. The Action menu will open
10. Click on Edit Course EnrolmentImage Added option in the Action menu
11. Click on the Action Image Addedmenu of the course to be deferred. The Action menu will open
12. Click on Edit Leave Image Added option in the Action menu.
13. Click on the Printer icon Image Addednext to leave report to be printed.

Troubleshooting

A common error here is when the parameters you put in to run the report does not return any results, it will spit out the parameters you put in, in sql and not return any report as shown in the screen shot below.

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To resolve this issue, you will need to examine the parameters you put in and see if any leave record actually exists within the scope of the parameters.

Further reading

This section of the KB contains links to any further related information that would be helpful for the purpose  understanding this topic.

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