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Note that this you can create dot point as sub headings under each sections and they will show up in this table as sub links.
Objective
Upon Completion of this KB the User will understand the Scheduled units section and be able to add / create scheduled units as requirred
Assumptions
- user has knowledge on how to create a base unit
- an understanding of time periods / time period creation
- a base unit is required for a scheduled to be created in Paradigm
- user has administrator level access to create scheduled unit
Key terms and concepts
Unit start date: The date when the unit is scheduled to start.
Expected end date: The date when the scheduled unit should finish.
HEIMS census date: The last day a student can withdraw from the unit without incurring the full cost of the unit.
Status: Is the Scheduled unit ready to enrolments - Active / Cancelled / Archived. For a Schedule to be ready for use the status must be set to Active.
Although the above are the minimum required fields for a viable Scheduled unit other information can be added.
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The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date by no less than 20% of the way through the unit.
E489 HEIMS reporting required field
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Active, Archived, Cancelled, Confirmed, unconfirmed.
Units are required to be active to be available on the course plan.
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Nominal hours are the Nationally agreed hours required to delivery this unit.
VET reporting required field
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The number of hours the institution / provider has scheduled to delivery this units / competency.
VET reporting required field
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Is this unit a part of the National VET in schools program.
VET reporting required field
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What mode of delivery is this unit being done in.
VET reporting required field
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Please note: Some of these fields are required for minimum system functionality. Others are required for Government reporting.
Implications
Old Scheduled units should NOT be updated and reused again as this will alter the dates for students previously enrolled into the unit. A new Schedule needs to be created each time the unit is run.
Always ensure that dates are entered correctly as incorrect information can have a knock on effect for reporting periods. Census date must always fall between the start and end date of the unit and NO LESS than 20% of the way through the entire delivery period of the unit.
Workflow
How to Create Scheduled unit
- Click on the Units tab in the side menu
- Click on the Search option in the side menu
- Search for the base unit by either unit code or unit name. Unit provider can be selected to reduce the list of options.
- Click on the Search unit button.
- If More than one unit meets the search criteria a list of units will appear on the screen. Click on the blue hyperlink on the left hand side of the required unit.
- Once the required unit has been loaded click on the Scheduled Unit Details in the side menu
- Click on the Add Scheduled in the side menu
- Enter the required information in to the fields ensuring some minimum field requirements (Start Date, End Date and HEIMS Census Date and Status set to Active) Additional information recommended however these fields are required to create a basic functioning Scheduled unit.
- Click on the Save Scheduled Unit button
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Adding Fees to Scheduled Units
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- Once the new schedule has been saved scroll down the Fees associated with this scheduled unit section and click the New Fees Button
- Scroll down to the Edit Fee Section
- Select the Course name from the Drop down box
- Enter the Fee Description from the Drop Down Box
- Enter the dollar amount in the Fee box (do not a dollar sign as this will cause the fee not to save)
- Select the Invoice Fee Code from the drop down box
- Enter the Credit points value for this unit into the Credit point field
- Enter the EFTSL into the EFTSL Field
- Click on the Save Unit Fees Button
Method 2 - Adding Fees for Multiple Courses to Scheduled Units
Follow the steps above to schedule a new unit, then continue here to add the available fees.
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