Overview
...
Upon completion of this KB the user will be able to produce and validate the Past Course Completions File (PS) ready for import into HEPCAT
Assumptions
...
- The user has entered required data to generate the Campus File
- The user has an understanding of Element numbers required in HEPCAT reporting / Paradigm
- The user has access to HEPCAT to import and validate the HEIMS reports
...
Past Course Completion Flat File Structure
Element Name | E-Number | Position within the Flat file | Width or no of Characters | Data Type | Location Within Paradigm |
|---|---|---|---|---|---|
Student identification code | E313 | 1-10 | 10 | Alphanumeric | Student > Student Details > Edit details |
Course code | E307 | 11-20 | 10 | Alphanumeric | |
Date of birth | E314 | 21-28 | 8 | Alphanumeric | Student >Student details > Edit Details |
Gender code | E315 | 29-29 | 1 | Alphanumeric | Student >Student details > Edit Details |
Aboriginal and Torres Strait Islander code | E316 | 30-30 | 1 | Numeric | Student >Student details > Edit Details |
Citizen/resident indicator | E358 | 31-31 | 1 | Numeric | Student > Course Enrolment > Course |
Course commencement date | E328 | 32-37 | 6 | Alphanumeric | Student > Course Enrolment > Course |
Mode of attendance code | E329 | 38-38 | 1 | Numeric | Student > Course Enrolment > Course |
Type of attendance code | E330 | 39-39 | 1 | Numeric | Student > Course Enrolment > Course |
Specialisation code | E463 | 40-45 | 6 | Numeric | Course > Search > Edit details |
Filler 2 spaces | N.A. | 46-47 | 2 | Alphanumeric | N/A |
Country of birth code | E346 | 48-51 | 4 | Numeric | Student > Student details > Edit Details |
Year of arrival in Australia | E347 | 52-55 | 4 | Alphanumeric | Student > Student details > Edit Details |
Language spoken at home code | E348 | 56-59 | 4 | Numeric | Student > Student details > Edit Details |
Total exemption granted | E385 | 60-61 | 2 | Numeric | Student > Course Enrolment > Course |
Disability | E386 | 62-69 | 8 | Numeric | Student > Student details > Edit Details |
Scholarship type code | E487 | 70-71 | 2 | Alphanumeric | Student > Course Enrolment > Course |
Commonwealth Higher Education Student Support Number (CHESSN) | E488 | 72-81 | 10 | Alphanumeric | Student > Student details > Edit Details |
Reporting Year and Period Code | E415 | 82-86 | 5 | Numeric | Data input when report is generated |
Variation reason code | E446 | 87-87 | 1 | Numeric | Student > Course Enrolment > Units |
Filler 50 spaces | N.A. | 88-137 | 50 | Alphanumeric | N/A |
Completion percentage | E578 | 138-140 | 3 | Numeric | Student > Course Enrolment > Course |
Joint Degree Partner Higher Education Provider Code | E579 | 141-144 | 4 | Numeric | |
Higher degree by research thesis submission date | E591 | 145-150 | 6 | Numeric | |
Higher degree by research completion date | E592 | 151-156 | 6 | Numeric |
Implications
This report is Part 1 of 2 for the Past Course Completions and Unit of Study Completions Submission file set.
Please note that these 2 reports (Unit of Study and Past course completions) must be validated and submitted together.
Unlike the Course of Study and Campus file the order of submission is not critical. The set is the Past Course Completions file (PS) and the Unit of Study Completions file (CU) is submitted no later than close of business 30th of April.
However is your institution is participating in the QILT or GOS data surveys the data will need to be submitted and verified earlier to allow for data selection from these bodies.
Please refer to the current Higher Education Data Collection reporting Schedule for reporting dates and deadlines for any changes or updates.
...
For more information on File Scope and structures go tohttp://heimshelp.education.gov.au/sites/heimshelp/resources/pages/he-student-data-collection#navand select the required year and file.
If you not previously submitted data via HEPCAT or need a refresher go to: http://heimshelp.education.gov.au/sites/heimshelp/support/pages/training#content here you will find webinars, training documents, help links and how to guides for HEPCAT and submitting data.
...