Objective
The purpose of this knowledge article is to demonstrate how to create a payment and apply a payment to an invoice
Assumptions
- The Student has already been accepted into a Course and has been enrolled into units
- The Student has invoices created against their record
- The user has basic understanding of the Accounting concepts
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The list below demonstrates the key fields that need to be filled for creating an operationally viable payment.
Please note there are optional fields on that screen and you do not have to fill them all.
Status | Status of the Payment Ex: Received,Cancelled, Confirmed, Not Paid, Sent |
Payment Method | Possible values are Cash,Credit Card, Debit Card, BPay, Paypal, Payment Express |
Effective date | Date that the payment going to be effective from |
Amount | Add the amount received from the student without a dollar sign. Please note Financial fields cannot be left blank or empty. |
Sent Amount | Add the sent amount, If the sent amount is same as the received amount you could add the same value entered in the received amount field |
From party ID | This is the party we are receiving the payment from .Please note that from and to party ID will be filled automatically |
To party ID | This is the party that payment goes to -Please note that from and to party ID will be filled automatically |
If you are processing 'cheques' you could use the 'drawer' field, BSB and Bank fields.
Implications
Info |
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Before you apply a payment to an invoice you need to create a payment |
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- On the Side menu click on the 'Accounting' option then, click on invoices.
- Select the invoice and click on the Actions button -->edit invoice
- Click on the 'Status to Sent' button
- Click on the invoices on the side menu
- Select the invoice and click on the Actions button -->pay invoice
- Scroll down to the section 'possible payments to apply' and click on the 'apply amount to items' button
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