| Table of Contents |
|---|
Objective
...
| Field name | Brief Overview | Element Number |
|---|---|---|
Course Id* | An abbreviated Course Name or identifier allocated by the institution to uniquely identify the Course | |
| Course Name | The Full name of the Course, this will appear on the student's Transcript, Testamur, reports, letters, AHEGS etc | |
| Course Status |
| |
| Course Major Study | Course Major can be added via the system tab, students can then have the major area of study within the Course displayed on their student record | |
| Course Minor Study | Course Minor can be added via the system tab, students can then have the minor area of study within the Course displayed on their student record | |
| Course Provider | Institution where this course is delivered | |
| Course Description | A brief overview of the course, this can contain information to complete the Course, areas of study, | |
| Course Long Description | This Course Description and contain all of the information required about the Course eg Admission criteria requirements, units covered in the Course, placements overviews, majors and minors available within the Course structure, learning outcomes, Completion requirements, future employment opportunities once the course has been completed | |
| AHEGS Course detail | THE Australian Higher Education Graduate Statement - is a secondary transcript issued to students when they graduate, and providing a snapshot of their graduate achievements. It aims to enhance graduate mobility and employability in the global marketplace. AHEGS have Government predefined formats in which they can be delivered. This Course detail is the information about the Course of Study displayed in the AHEGS document. | |
| AHEGS Course features | Detailed features of the Course to be features in the AHEGS - details which set this course part from others in the Education Market | |
| AHEGS Course Pathway to further Study | Information about future study that this course can lead to eg Bachelor Course leading to Grad Dip or Masters courses | |
| AHEGS Course accreditation | Information about the dates / yers that this current instance of this course is accredited from and to | |
| Qualification Completion requirements | What completion requirements is the student required to complete this course of Study eg 12 week industry placement, one hour recital, | |
| Prerequisites | What prerequisites does the student have to have completed prior to be able to secure a place within this course of study | |
| Fees | Fee information about the Course outlining how many units, approximate costs of completing the Course | |
| Brochure | A Copy of the Course brochure or outline can be saved here | |
| CRICOS Code | CRICOS Codes. The Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) lists all institutions (providers) and courses, which are registered to offer courses for overseas students in Australia | |
| Post nominal | Post-nominal letters, also called post-nominal initials, post-nominal titles or designatory letters, are letters placed after a person's name to indicate that that individual holds this particular academic degree eg BMin | |
| Course Level |
| |
| Course type |
| |
| Funding Type |
| |
| Standard Unit Fee | The dollar amount for a standard units within this Course of Study | |
| Admin unit Fee | Any Administration Fees payable for a unit of study within the Course | |
| Course Fee | The total fees payable to complete this Course of Study | |
| Yearly Course Fee (Full Time) | The Cost of One year / Full time study in this Course | |
| Yearly Course Fee (Part Time) | The Cost of One year / Part time study in this Course | |
| ECAF Approved | Is this course approved for the Online Commonwealth assistance form? Yes / No | |
| AQF Registered | Is this Course of study AQF Registered? Yes / No | |
| Accredited | Is this Course Currently Accredited? Yes / No | |
| Accreditation Date | What date did the Accreditation for this Course commence? | |
| Accreditation Due Date | What date did the Accreditation for this Course cease? | |
| Credit Points required | How many points are required to complete this Course of Study | |
| Unit Grade Type |
| |
| Assessment Grade Type |
| |
| Program Level No | A numerical value to determine the level of this course eg Bachelor could be 7 inline with AQF levels or could be 3 if this is the highest level in a nested suite of awards | |
| Duration (Weeks) | How many weeks of study does it take to complete the entire course | |
| Allow Online Application | If your institution uses the Silverband Online application for can an applicant apply for this for this course via that method - Yes / No | |
| Allow International Students | Can international Student apply for this Course - Yes / No | |
| Allow Unit Enrolments from Course Plan | Allow student to enrol themselves via the Course plan Yes / No | |
| Multi-Program Duration | ||
| Required Online Application Attachments | Attachments types an applicant is required to include as part of their application into this course of Study
| |
| Online Enrolment Tuition Balance | ||
| Maximum Credit Points Enrollable | Maximum number of credit points the student can enrol into in one study period | |
| Minimum Credit Points Enrollable | Minimum number of credit points the student can enrol into in one study period | |
| Credit Points Per Semester | The standard number of credit points a student can enrol into in one study period | |
| Show Attendance for Course on Student Summary | Display the students attendance record on the Student's summary screen - Yes / No | |
| Online Application Course Enrolment Required attachments |
| |
| Audition Surveys | ||
| Program_readOnly | ||
| HEIMS Fields | ||
| HEIMS Course Type | A code which indicates the type of higher education/VET course | E310 |
| Name (HEIMS Full) | The Full name of the Course, this will appear on the student's Transcript, Testamur, reports, letters, AHEGS etc | E394 |
| HEIMS Course Code | A code which uniquely identifies each course within a Higher Education/VET Provider (Provider). | E307 |
| HEIMS Course of Study Code | A code which uniquely identifies an enabling course or a course leading to a higher education award.
| E533 |
| HEIMS Course Load | The aggregated EFTSL value for a course of study, summed across all units of study which meet the academic requirements for the course of study.
| E350 |
| Special Course Code | A code which identifies courses of special interest to HEIMS | E312 |
| Combined Course Study | A code which indicates if a course of study is a combined course of study | E455 |
| HEIMS Education Fields | A code which identifies the field of education to which the course is classified - Codes are taken from Appendix E Field of Education Classification and are available on the HEIMS Help website | E461 |
| HEIMS Specialisation Fields | A code which identifies a specialisation within a course for which the academic requirements have or will be completed by a student or a group of students - Codes are taken from Appendix E Field of Education Classification and are available on the HEIMS Help website | E463 |
| HEIMS Supplementary Education Fields | A code which identifies the supplementary field of education to which a Combined Course is classified
| E462 |
| HEIMS Undergraduate Loan Fee (%) | 25% - the additional charge by the Government to Undergraduate students who access Fee-HELP loans. This is an additional 25% of the unit charge. Do not include the percentage symbol when entering this data | |
| HEIMS Postgraduate Loan Fee (%) | 0% - the additional charge by the Government to Postgraduate students who access Fee-HELP loans. Do not include the percentage symbol when entering this data | |
| Areas of Study | Areas of study included in a Major or Minor as part of a Course of Study. | E580 |
| Course Search Keywords | Keywords that provide additional information not included in element E580 - Areas of study. | E581 |
*The Course ID can be an institution specific code (e.g. a course abbreviation) or a system allocated code
...
| Note |
|---|
Remember to create a new Campus file for each Location / Course combination |
How to
...
Edit a Campus file
- Click on the Courses option in the Side side menu
- Click on the search Search option in the side menu
- Enter either the the Course code or the or the Course name in in to the Course search section and click the the Search course Course
button. - The required Course has now been loaded.
- Scroll down to the Campus where Course is taught section
- If the course is offered at multiple locations a Locate the Campus file needs to be created for each location.
- Click on the drop box - Add the following campus where the course is taught and select location.
- Click on the Add Campus button.
- The add campus screen edited and click on the edit
icon next to the record - The Campus record has now been loaded.
- Enter in Update the required data ensuring all required fields have a valid HEIMS compliant response.
- Click on the save Save Campus
button.
How to Save an Attachment to a Course Record
- Click on the Course tab in the Side side menu
- Click on the Search option in the side menu
- Enter the Course name or Abbreviation
- Click on the Search Course Button button
- This will return a list of Courses that meet the searched criteria
- To reduce filter the returned options in this box
above the returned results start typing the Course name. This will reduce the number of results. - Click on the blue hyper link on the left side of the required record.
- The Course record has now been loaded.
- Scroll to the Bottom bottom of the Page page and Click click the Add File Attachment ButtonAttachment
button - Click on the Purpose Drop box and select the required Sectionsection
- Click on the Category Drop Box and Select the Required Optionrequired option
- Enter the name of the Attachment
- Optional - Enter a brief description of the Attachmentattachment
- Select the lowest Permission level required to View view this attachment
- Click the Choose File Button
button - Navigate to the item to be attached
- Click on the Save File Attachment Button
button - Check for Successful save message.
...