Overview
After setting the fields which are relevant to the Online Applicant Portal in the Base Course level, the next thing to check is the fields in the Scheduled Program level which would highly impact the workflows of your Applicant Portal. At this level, you can set the timeframe when an applicant is allowed to apply or enrol into the Scheduled Program, the minimum and maximum participants allowed for a course to run, and grouping the students based on their start and end dates.
Workflow
1. Refer to this knowledge article: Add New Course Offerif you want more details on how to schedule a course or program in Paradigm.
2. Take note of the following highlighted fields which are related to the online application process:
The highlighted fields below are defined as (see Add New Course Offer for more details)
Make sure that the Status field is set to Active. This will set the opening of your scheduled program for enrolment.
A. Offer Start Date and Expected End Date – when will the Course be available for enrolment and when will be the last day a student is allowed to enrol to the Course
B. Maximum and Minimum Participants – maximum number of students (enrolments) allowed to enrol to this Course and minimum number of students (enrolments) for the Course to run
C. Start and Expected End Date – Start Date of the Semester you will run the Course and the expected End Date of the Semester when the Course is expected to be completed
D. Enrolment Status: recommend setting the status to APPLIED. The enrolment status on the scheduled program is given to the course enrolment. We expect applicants to be applying for a course, and not automatically being enrolled in the course.
E. Allow Online Application – make sure that this field is set to YES.
