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Objective
Upon Completion of this KB the user will be able to Search for a student record within the Account tab
Complexity:
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Assumptions
The User has the minimum required level to access the Accounting tab and an understanding that making changes within this section have wider implications.
The User has a basic understanding of Accounting principles. (Payments, Invoices, Offset of payments, Line items)
The User has an understanding of Fee-Help / HECS-HELP funding and timings
The User has an understanding of the Australian Tertiary Education System / VET Sector.
Key terms and concepts
Within the Summary section of this page from the Action menu the user can:
- Print Results Summary
- Print CAN
- Email CAN
- Print Invoice
- Email Statement of Fees
- Print Statement of Account
- Create New General Invoice
Within the Course Enrolment Section:
- All Course Enrolments can be viewed
- Create New invoice button
- The select Course option
Within the Current Unit Enrolments section:
- The 10 most recent Unit enrolments
- Including Funding Types, payment types and amounts outstanding
- Invoice Id
- Edit Unit enrolment ( this leads to the full unit enrolment page)
Within the Student Invoice List Section
- The 10 most recent invoices for the Student
- Action button option
- View Invoices
- Edit invoices
- Pay Invoices
- Print Invoices
- Email With Communication Event
- Email Invoice
Within the Student payment List Section
- Add New Payments
- Edit Payments
- Print Payment Receipts
- Email (Receipts) with Communication Event
- Email (Receipts)
Implications
Workflow
How to Search For a Student
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Implications
The Accounting module offers institutions a way to:
Create invoices
Take and record payments
Pay off invoices
Create payment reports
Charge for non tuition type items
Pay off Units within the Academic section of the system
And record all transactions against a students record.
With the above carefully recorded and entered the institution is creating a complete and accurate record of the institutions interaction with the student both financially and academically.
The Search screen here in the Accounting section is the same as in the Student Search section (Students personal information, contact information, Course Enrolments, and Current Unit Enrolments). So once it is loaded, it displays Invoices list and Payments List of the student who currently loaded.
Workflow
How to Search For a Student
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Further reading
How to apply a payment to an Invoice
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Related Pages
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