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Tip

Please note: Any fields that contain drop boxes can be populated / Edited from the Code items options within the System tab

Field

Brief Description

Code

Code given to this placement by the institution e.g. First year, Placement 1

Duration

How long is the placement

School

in which school is the student doing their placement

Grade

What grade will the student be doing their placement with

School Stage

K-6, 7-10, 7-12

School Supervisor

What is the name of the Supervisor at the School

ACPE Supervisor

What is the name of the Institutions Supervisor

Placement Meeting Attended

Did the student attend the placement meeting Y/N

Placement Meeting Date

What date was the Placement meeting held

Procedure Meeting Attended

Did the student attend the Procedure meeting Y/N

Procedure Meeting Date

What date was the procedure meeting held

Registration Form Received

Has the Student received the Placement registration form Y/N

Registration form Date

What date was the registration form sent / given to the student

Confirmation Email Date

Has the placement officer received a confirmation email from the School

School Confirmed

Did the School accept the placement

School Confirmed Date

What date did the school confirm the placement

Placement Start Date

What date will the placement commence

Placement Completion Date

what date will the student complete the placement

Thank you letter Date

What date was the Thank you letter sent to the School

Gift

What gift was sent to the supervising teacher

Gift Ordered

Has a gift been ordered for the supervising teacher Y/N

Gift Ordered Date

What date was the gift ordered

Gift Sent

Has the Gift Been sent Y/N

Gift Sent Date

What date was the gift sent

Comments

Any additional comments about this placement

Associated Enrolled unit

What unit is this placement associated with. Select a unit from drop box with the units that the student is enrolled into

Teaching Material sent Date

Have the teaching materials been sent to the School

School type

What type of School is it DECS, Independent, Catholic,

Associate Home Supervisor

Who is the Students supervisor from the Institution

Associated School Supervisor

Who is the Supervisor of this placement at the School

Associated Secondary School Supervisor

Who is the Secondary Supervisor of this placement at the School

Status

What is the current status of this placement

Workflow

Expand
title1. How to Create a Experience / Placement Summary

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Report

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row

  8. The student's record has now been loaded into the Student Summary page

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Experience option in the side menu

  11. Click on the New Placement  button

  12. Complete the required fields

  13. Click on the Save Placement button

Expand
title2. How to Edit a Experience / Placement Summary

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Report

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box  above the list of students, start typing the student's first or given name. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded into the Student Summary page.

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Experience option in the side menu

  11. Click on the Edit icon next to the placement record to edited

  12. Edit / update the required fields

  13. Click on the Save Placement button

Tip

Document and Placement reports can also uploaded here 

Expand
title3. How to Delete a Experience / Placement Summary

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Report

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row

  8. The student's record has now been loaded into the Student Summary page

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Experience option in the side menu

  11. Click on the Edit icon next to the placement record to edited

  12. Click on the Delete Placement button

Expand
title4. How to Attach

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Documents to the Placement

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Record

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row

  8. The student's record has now been loaded into the Student Summary page

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Experience option in the side menu

  11. Click on the Edit icon next to the placement record to attach the documents to

  12. Scroll to the bottom of the screen and click the Add file Attachment button

  13. Click on the Drop down box next to the Purpose option and select the appropriate option

  14. Click on the Drop down box next to the Category option 

  15. Enter the name of the attachment

  16. Enter any important information about the attachment in the description box. Once the attachment has been saved this information will be come visible when hovering over the attachment's name. This will aid in item location when the user needs to view items, this way only the required attachment will needs to be downloaded to viewed

  17. Selected the Status of the item. This will determine if the item is ready for use, or still in draft mode etc.

  18. Select the Permission level. This will determine the lowest permission level that can access this item. Items that are of a confidential nature should be set to a higher level to restrict the number of users who have access to the attachment.

  19. Select the Choose File button and navigate to where the attachment is saved. It is suggested that attachments are saved in PDF format to prevent attachments from being altered or changed

  20. Click the Save File Attachment button

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Info

Please Note:

Document and Placement reports can also uploaded here

Further Reading

Editing Code Items

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