Objective
This article outlines a series of configuration steps that must take place in prepare a Paradigm site for successfully reporting TCSI data.
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Overview
In preparation for the production launch of TCSI reporting there are , a number of necessary configuration changes that need to must take place before a site is able to successfully start reporting data via TCSI. This article should be used as a checklist to ensure that your Paradigm site is TCSI ready and compliant.
This article outlines a series of configuration steps that must take place to prepare a Paradigm site for successfully reporting TCSI
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Provider
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Base course
data.
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TCSI Configuration Checklist:
Place a checkmark (☑) on the following list if they have already been configured in your business or institution. Refer to the Workflow section below for more details and the instructions for the configuration.
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Element
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Scheduled unit
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Student and student course enrolment
Provider
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Workflow
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ProviderPrimary accredited Higher Education Provider (HEP) recordAll Paradigm sites that are required to report data via TCSI will need to include a provider record that represents the primary reporting HEP. This provider record must be assigned ONE of the following provider roles:
Parent Reporting Provider
NOTE: The following workflow needs to be completed for ALL providers that are connected to one or more of the following data types that are linked to Higher Education accredited courses or programs:
One of the triggers used to identify TCSI data within Paradigm is whether a specific record is associated with an accredited Higher Education Provider (HEP). This is achieved using the field “Parent Reporting Provider” found on the Provider Edit screen. |
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Dual sector providersProviders who operate within both Higher Education and VET sectors will need to have 2 primary provider records within Paradigm: one for Higher Education and one for VET. New required fields for TCSI providers
Implications
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Additional required fields for TCSI providers
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Parent reporting provider
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Billing address postcode populates element 477
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Billing address country populates element 660
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Element 610 - Effective to date (optional, submitted only when known)
Workflow
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Navigate to PROVIDER > Search
Workflow1. Choose Providers > Search menus on the side. 2. Use the search fields to load the primary HEP of your Paradigm site 3. Scroll down the page and locate the field labelled |
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“Parent Reporting Provider” 4. Select the primary HEP from the available option(s) 5. Update any missing required fields from the list defined above 6. Click the “Save Details” button to save the changes back to top: TCSI Configuration Checklist |
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Base courseThe Base Course Edit Details screen has been updated to contain the new TCSI elements. The historical HEIMS fields have been permanently moved to the new Program HEIMS Edit screen. This change ensures that Paradigm as a system can be simultaneously compliant with both the HEIMS and TCSI reporting standards. Base Course Edit ScreenThis screen has been updated to include the TCSI fields. The standard is higher for producing a valid base course |
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under TCSI, compared with HEPCAT. The following fields are compulsory to form a valid TCSI Course record:
In addition to the above fields, the following sections must also be completed:
Program HEIMS Edit screenThe Program HEIMS Edit screen offers a simplified view of the base course together with the relevant legacy HEIMS reporting fields. This screen is intended to support providers who have not yet fully reported all of their 2020 student-related data. back to top: TCSI Configuration Checklist |
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Element 329 - Mode of attendance codeNOTE: The following workflow needs to be completed for ALL method of delivery options that are connected to students studying Higher Education accredited courses or unit The TCSI element 329 will be derived from the existing Paradigm field “Method of Delivery” found on the Base Unit and Scheduled Unit screens. Each provider will need to configure their own mapping between the Paradigm field and the equivalent element 329 option. Implications
Workflow |
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1. Choose System > Search Code Type menus on the side 2. Enter |
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“METHOD_OF_ |
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DELIVERY” as the search criteria 3. Click the |
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“SEARCH CODE TYPES” button 4. Use the blue pencil icon to edit a data record 5. Click on the field labelled |
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“HEIMS Code” and select the appropriate element 329 option 6. Click the |
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“SAVE CODE ITEM” button to save the changes Further reading |
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back to top: TCSI |
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Configuration Checklist |
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Element 355 - Unit of study status code
NOTE: Paradigm will only send a unit enrolment record to TSCI when the unit enrolment status has been associated with a valid E355 option. The TCSI element 355 will be derived from the existing Paradigm field “Unit Enrolment Status”. This means providers may still use their own internal enrolment status values while still conforming to the requirements of TCSI reporting. Each provider will need to configure their own mapping between the Paradigm field and the equivalent element 355 option. |
Workflow
Navigate to SYSTEM > Search Status Type
Enter “ENROLMENT_STATUS” as the search criteria
Click the “Search Status Types” button
Click on the search result ENROLMENT_STATUS
Use the blue pencil icon to edit a data record
Click on the field labelled “HEIMS Unit of Study Identifier” and select the appropriate element 355option
Click the “Save Status Item” button to save the changes
Video tutorial
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WorkflowRefer to the instructions on this workflow: How to Map a Status Item in Paradigm to TCSI Allowable Values back to top: TCSI Configuration Checklist |
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Element 599 - Course outcome codeThe TCSI element 599 will be derived from the existing Paradigm field “Course Enrolment Status”. Each provider will need to configure their own mapping between the Paradigm field and the equivalent element 599 option. Workflow |
Navigate to SYSTEM > Search Status Type
Enter “ENROLMENT_STATUS” as the search criteria
Click the “Search Status Types” button
Click on the search result ENROLMENT_STATUS
Use the blue pencil icon to edit a data record
Click on the field labelled “Course outcome code” and select the appropriate element 599 option
Click the “Save Status Item” button to save the changes
Further reading
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Refer to the instructions on this workflow: How to Map a Status Item in Paradigm to TCSI Allowable Values back to top: TCSI Configuration Checklist |
Next Steps
Once the above steps have been completed the next step is to begin data matching and performing the TCSI ready tests to bring the remainder of your data into a TCSI compliant state. : TCSI Reporting
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TCSI PIR New Reporting Elements