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Overview
Upon completion of this KB article, you will be able to Update / Edit and Allocate update, edit and allocate final grades and assessment grades to students
Complexity
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Workflow
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and/or Units tabs; You have an understanding that making changes within this section has system-wide implications; You have an understanding of the Australian Tertiary Education System / VET Sector; You have an understanding of the Units and Courses within your Institution
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, related to assessments and final grades; You have an understanding of time periods/time period creation
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"Recalculate Unit Results from Assessments" is only used when that grade type was set "Allowed to Recalculate" on the grade table (System>Search Grade type and edit Grade item). If that grade is assigned to the unit enrolment, then that button will recalculate the unit result for any unit enrolments where the grade is set to ‘allowed to recalculate’.
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| title | Key Terms and Concepts |
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Key Terms and Concepts
EDIT STUDENT RESULTSField name | Brief Overview |
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Student Number | An institution allocated |
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student identifier that uniquely identifies a student. | First Name | Given name is the name as it appears on the |
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student's birth certificate |
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or identification document | Last Name | The |
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surname | Course Name | The name of the |
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student is studying | Unit ID | Institution allocated unique unit codes to identify |
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the unit of study | Unit Name | Institution allocated unique unit |
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name to identify the unit of study | Unit Provider | The provider / institution where the unit is offered for study | Unit Keywords | Key words / or buzz words that relate to the unit. These can be used when searching for a unit where you don't know its exact name | Start Date | Date the unit of study commences | End Date | Date the unit of study concludes | Grade Description (institution defined) | | Grade % (If Used) | The grade out of 100 | GPA |
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average is a number representing |
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the average value of the accumulated |
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final grades earned in a course over time. |
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average is calculated by adding |
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final grades and dividing that figure by the number |
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of grades awarded | Enrolment Status (institution defined) | Applied Audit Completed Confirmed Deferred Enrolled Exempt Failed Incomplete Internal Offered Provisional Transfer Credit Transferred Withdrawn
| DEST / HEIMS Enrolment Status | |
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penalty Failed Unit of Study
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Implications
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to people who have administrator level permission.
When a grade has been published and you need to change that grade, you must unpublish the grade first, then change the grade and save it, and then publish that grade.
Workflow
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| a Final Grade to Units (per Scheduled Unit) |
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How to a Final Grade to Units (per Scheduled Unit)
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INFO: This enables you to update and save the results for all students of this scheduled unit. |
NOTE: Before you begin following the instructions below, make sure to clear any loaded records in Paradigm, by choosing Student > Search menus on the side.
, , Choose Units > Scheduled Unit Details > Student Results menus on the side Enter any combination of Unit |
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Id, Unit Name, Unit Provider, Start Date, End Date (Paradigm |
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needs at least one of these in order to search |
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the SEARCH SCHEDULED UNIT button.  Image Added
This will return a list of units that meet the searched criteria |
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(If the Unit Id is not the one being searched). To filter the returned options start typing the name of the unit or a part of the scheduled unit Id into the |
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🔍Filter box. The list of returned results will reduce to match the criteria. Click |
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ACTIONS button on the right |
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side of the scheduled unit record that you want to add the final grades to. After clicking the ACTIONS button, select the Edit Unit Results option. Image Added The Edit Unit Results option will open the EDIT STUDENT RESULTS Form section where you can see all the students currently enrolled on the scheduled unit.Each row is for an individual Student |
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, and for each line enter the Grade |
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Used), Enrolment Status, and |
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the Dest Enrolment Status (as required) appropriate for the final grade. Click |
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SAVE RESULTS & SET ENROLMENT STATUS FROM GRADE button. This will save the result you have entered and will mark the unit enrolment status as what you have chosen.  Image Added| Info |
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INFO Now that the grades have been saved, the Grades can be Published immediately (released to the students) |
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PUBLISH RESULTS button. If you want to delay the publishing of grades for release on a specific date |
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, enter the release date in the Grade Release Date box or click the calendar button to choose the release date |
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| title | 2. How to Add Grades to Assessments via the Units Page |
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How to Grades to Assessments via the Units Page
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INFO: This enables you to update and save the results for all students of this scheduled unit. |
NOTE: Before you begin following the instructions below, make sure to clear any loaded records in Paradigm, by choosing Student > Search menus on the side.
, , Choose Units > Scheduled Unit Details > Student Results menus on the side Enter any combination of Unit |
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Id, Unit Name, Unit Provider, Start Date, End Date (Paradigm |
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needs at least one of these in order to search |
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.) Click the SEARCH SCHEDULED UNIT button.Image Added This will return a list of units that meet the searched criteria |
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(If the Unit Id is not the one being searched). To filter the returned options start typing the name of the unit or a part of the scheduled unit Id into the |
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🔍Filter box. The list of returned results will reduce to match the criteria. Click the ACTIONS button on |
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scheduled unit record that you want to add the final grades to. After clicking the ACTIONS button, select the Edit Class Assessment Results |
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option.  Image Added The Edit Class Assessment Results option will open the SCHEDULED ASSESSMENTS ASSOCIATED WITH UNIT Form section where you can see all the assessments related to the scheduled unit. Click the ☑CHECK button next to the assessment to be updated. This will show a list containing the result for this assessment for each student. Image Added In the EDIT ASSESSMENTS RESULTS Form section, enter the Raw Mark, Awarded Mark, Awarded Grade and Status for each student. |
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Click the SAVE RESULT button.  Image AddedNOTE: To enter additional assessment results go back to step |
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and repeat for all assessments. |
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add details for an extension or penalty for a single student, click the 📝EDIT button for that student. Scroll to the bottom of the screen, add the details as required, enter the Extension Date and click the SAVE RESULT button as appropriate.  Image Added Image Added Image AddedNOTE: To award a Final Grade for the unit, click the pencil icon. Click the  Image Addedto calculate final grades from the previously entered assessments. To release grades for view click the
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button. If you want to delay the publishing of grades for release on a specific date, enter the release date |
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in the Grade Release Date |
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box or click the calendar button to choose the release date, and then click the PUBLISH RESULTS button.  Image Addedback to top |
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| title | 3. How to Add Final Grades to Assessments via the Student Record |
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How to Final Grades to Assessments via the Student Record
This enables you to update and save the results for each assessment for this single scheduled unit for this single student. Click on the Student tab in the side menu Click on the Search option in the side menu Enter one of the following options
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into the relevant search box: Student Number, Student's Family name / Surname Click on the Search Student Button This will return a list of students that meet the searched criteria To filter the returned options in the search box above the returned results, start typing the
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student's First / given name. This will reduce the number of results Click on the blue hyperlink on the left side of the required record The student's record/Summary page has now been loaded Click on the Course Enrolment option from the side menu Click on the Units option from the side menu
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For the chosen unit record, click on the Actions
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Assessment option in the Action menu Scroll to the Edit
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Assessments Results section. Enter the Raw mark, Awarded Mark, Awarded Grade and Status for each assessment. (These can be done one at a time as results
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become available or all at once) Click the Save
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Result button. To add details for an extension or penalty for a single student, click the pencil icon for that student. Scroll to the bottom of the screen, add the details as appropriate and click the Unit Extension or Save Result button as appropriate.
This will save the individual assessment results but will not update the |
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final grade. Once all of the assessments have been entered for this student, follow the above Workflow : How to a Final Grade to Units (per Scheduled Unit instructions to enter the Final Gradeback to top |
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| title | 4. How to Update a Published Grade |
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How to a Published Grade
Click on the Student tab in the side menu Click on the Search option in the side menu Enter one of the following options in to the relevant search box: Student Number, Student's Family name / Surname Click on the Search Student Button This will return a list of students that meet the searched criteria To filter the returned options in the search box above the returned results, start typing the students First / given name. This will reduce the number of results Click on the blue hyperlink on the left side of the required record The student's record/Summary page has now been loaded Click on the Course Enrolment option from the side menu Click on the Units option from the side menu For the chosen unit record, click on the Actions button at the right side of the row. The Action menu will open Click on the Edit
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Further Reading
How to add assessments to Scheduled units
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unit Enrolment option in the Actions menu Scroll to the bottom of the Unit details section Click on the Edit Grade button (Please note: this button is only available to Full admin users) A warning message will appear: Warning you are about to Edit a published grade. Click the ok button to continue. Edit the Enrolment Status (if required), Final grade percentage, the Grade Description and / or the Published grade. Click the Save Unit Enrolment button
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| title | 5. How to Recalculate a Grade |
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How to | Status |
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| colour | Purple |
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| title | recalculate |
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a Grade
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These steps are how to recalculate a grade either after it has been entered or published. |
Click on the Reports option in the side menu Click on the All option in the side menu Scroll down to the Enter Student results by class report and click the Get Report button Scroll to the Scheduled Unit Search section and enter the Unit Id into the unit id field and click the Search Scheduled Unit button Click on the Action menu next to the units to be updated. The Action menu will open Select the Edit Class Assessment Results option from the Action menu Click on the Add Results button next to the Assessment(s) to be updated Remove the Raw mark and Awarded from the record(s) to be updated. Update the required grade in the Raw Mark box and click the Copy Raw Mark to Awarded mark and Auto Update Grade Button Click on the Edit Unit results Icon Scroll to the bottom of the page and click on the Unpublish Results button Click on the Recalculate Results from Assessments button If ready to publish results click on the Publish Results button, alternatively enter a Publishing date in the Grade Release date field and click Publish results. The results will then be released on that date.
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Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading
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