Objective
Once you have read this article you will understand how to use a Course Plan that has already been saved in the Paradigm system, and choose which units of that plan to enrol a student in.
Once this KB has been completed users at both student and Staff level will be able to login and use the Course Plan.
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Overview
The Course Plan menu in Paradigm can allow students or staff with a lower level of access can to help students ) enrol into themselves into Units units/ Subjects subjects for the upcoming study period. This requires set up setup prior to being able to be used. It is set up from the Side menu Course > Search > enter course Id or name > Search course button > Outline (from menus on the side menu). Once this has been done and the time periods have been updated to allow access to the Course Plan, it is ready to use. This knowledge article provides a workflow on how to use the course plan as a student and as a staff member.
Complexity:
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BE ADVISED:
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Assumptions
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AssumptionsNOTE The pages, fields and buttons that you can see, and the items you can edit, are based on: |
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For more information please contact your " |
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Nominated Contact Person" or other Paradigm |
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Expert.
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Key |
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Terms and |
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ConceptsCourse Units Colour Legend
Failed UnitsWhen a student fails a unit then they may be eligible to take that unit again in future time periods or intakes. The following enrolment outcomes are considered equivalent for the purposes of this test:
Meeting pre-requisites for future time periods in the current time periodIt is common practice for providers to open unit registrations to students before the results of the current time period have been ratified or published. When this practice is followed it is necessary to make the assumption that the student will, all things being equal, complete their currently enrolled units at the end of the current time period. This is necessary when there are pre-requisite rules defined on the course plan. Paradigm considers the following enrolment status codes as equivalent to the student having successfully completed the unit for the purposes of allowing students to perform new unit enrolment:
These status codes are only considered when the course plan is set as open to students, meaning when the current date is within the date range defined in the configuration period UNIT_ENROLMENT |
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Implications
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INFO: When you create a scheduled unit, the staff member/user has the ability to limit the number of participants or enrolments available within a scheduled unit. When students are enrolling themselves via the course plan, students will select the unit on the first page and then click enrol. It is on the second page that the course plan will indicate how many places are still available within that schedule – and if the student can enrol into that scheduled unit or not. If the schedule is full, the student will receive the message class full need to select an alternative unit. This can be useful when classrooms have limited capacity, or you want to limit the number of students within a scheduled unit for what ever reason. |
NOTE:
The System can be set up so that student can confirm their current contact details (Addresses, email, phone numbers) prior to accessing the Course Plan. This can be set up to be confirmed every study period, or once a year.
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Workflow
How to Use the Course Plan as a Student
- Login to Paradigm using your username and password, to load your student record in the system.
- Click on the Student tab of the side menu
- Click the Course Enrolment option and expand it.
- Click the Course Plan option.
- Click on the Edit icon
for the course you are enrolled in - For information on Course structure hover over the unit Id. This can provide information if the unit is a core or elective, if the units has pre or co-requites, or if the units is completed what the final grade was.
- Select the units for the next study period by clicking the tick boxes in each one required.
- Scroll to the bottom of the page and click the Proceed with Enrolment in Selected Units button
- Click the radio button on the right hand side next to each unit to select which instance of the unit you want to be enrolled into. (e.g. Online, On Campus, Monday, etc)
- Click on the Show Times button to select the session time you want to attend.
- Click the Check Class times button to confirm your selection and move to the next screen. If you wish to change your unit selections click on the Change Units button to return to the Course Plan.
- If Required, click in the Leave Student Services a message and write any messages needed to be communicated to student services about your enrolment.
- Click the check boxes next to the 2 required statements:
- Click the Enrol now Button. If the selection needs to be change this is your final change to alter it before the enrolment is completed, if you wish to alter the selections please click the Change Unit selections button.
- Click on the Send Message Button, an email containing the enrolment information is sent to the Student's email address and to student services / Administration.
- The Enrolment is now completed. Click on the Home button to return to your student record.
How To Load A Student Recor
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How To Load A Student Record
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Actions To Take
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Follow the steps in Student - Search and click on the Student No highlighted in blue to load the Student Summary page. Click the ACTIONS button 
and choose the Edit Course Enrolment option to load the student record directly into the Course Enrolment page.
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Follow the steps in Student - Search Course to search through all students currently enrolled in a specific course. Filter the list of students until you can choose your intended student and click the Edit icon to load the student record directly into the Course Enrolment page.
How to Use the Course Plan as a Staff Member
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BE ADVISED: When the system checks for potential timetable session clashes it will only assess scheduled units that have a unit status of Confirmed, Applied and Enrolled. All other statuses are excluded from the check. |
Workflow
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NOTE: The instructions below assume that the student is already enrolled in the Course where the scheduled units you want the student to enrol to belong.
STUDENT ACCESS
STAFF/ADMIN ACCESS
 3. Select the sessions where applicable. Note that some units are designed with sessions for you to select from before you can proceed with the enrolments. To check, you can click the SHOW TIMES button. If there are class options for you to choose from, select as required. Note that for units that have mandatory sessions, this step is not necessary. 4. Click the radio button against the scheduled unit after selecting the sessions. Do the same for all the other units that you want to enrol (Steps 3-4).  5. After you’re done selecting the sessions and the scheduled units, click the CHECK CLASS TIMES button to check for conflicts. If you wish to change your unit selections click on the CHANGE UNITS button to return to the Course Plan. 6. If |
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required, |
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in the Leave Student Services message, write a message |
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that you need to communicate to student services about |
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your enrolment. 7. Click the |
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checkboxes next to the 2 required statements: |
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Send Email Confirmation and the I agree to the terms for the enrolment. Clicking on the Send Email Configuration checkbox, an email containing the enrolment information is sent to the Student's email address and to student services / Administration. 8. Click the ENROL NOW button. If the selection needs to be |
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changed this is your final |
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opportunity to alter it before the enrolment is completed |
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. If you wish to alter the selections please click the |
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CHANGE UNIT SELECTIONS button. |
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