Versions Compared

Old Version 13

changes.mady.by.user Jeannie Hagarty

Saved on

compared with

New Version Current

changes.mady.by.user Diane Momongan

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Overview

Table of Contents

Objective

Upon completion of this KB the user will be able to obtain and verify a students USI.

For Senior Administrators - How to renew  the AusKey certificate

Assumptions

  • The User has the minimum required level to edit a record.
  • The student record has already been created.
  • An understanding of Australian Tertiary Sector / VET Sector
  • Paradigm has been connected via API to the Governments USI database
  • The User has the required identification  / Certificates from the student to be sufficiently identified. 
        These include:
        * Australian Birth Certificate
        * Certificate of Registration by Descent
        * Australian Citizenship Certificate
        * Australian Drivers Licence
        * Medicare Care
        * Australian Passsport
        * Visa (with non Australian Passport)
        * ImmiCard
  • For Auskey Renewal - The Device Custodian (as nominated by your RTO) required a Username and Login for the ABR Auskey Manager

Key terms and concepts

...

Overview

Once a student has been issued with a USI, it remains with them for life, and the same USI can never be issued to any other person. If a student provides a USI then you must verify that it is both complete and genuine. This knowledge article will guide you on how to verify USI provided by students within Paradigm.

Complexity:

Status
colourGreen
titleLow
to
Status
colourBlue
titleMedium

...

Expand
titleWhat is a Unique Student Identifier (USI)?

The USI (Unique Student Identifier) is required for all VET level students receiving nationally recognised training to comply with Government reporting requirements. The USI is an initiative of the Australian Government to ensure that students are able to access their student records even if providers cease to trade. As of 22 May 2017

...

, students can use their USI to obtain a

...

Implications

info

transcript of their units of study. The USI transcript currently holds data for units of study from 2015 to now.

...

More details here.

Info

INFO:

Once a student has been issued with a USI, it remains with them for life

.

, and the same USI can never be issued to any other person. If a

Student

student provides a USI

it will still need to be verified as genuine and complete.

Workflow

How to Obtain a USI

  1. Load the student's record
  2. Click the Student details option on the Side menu
  3. Click  the USI Edit option on the Side Menu
  4. Check the pre-completed details from the students record
  5. Select the Document type being used to verify the student's identity
  6. Enter the addition information required to verify the document type you are using
  7. Click the Save USI detail button
  8. Click the Request USI Button
  9. The Students USI has now been allocated / received
  10. Click on the Edit details option on the side menu
  11. Click on the date picker next to the USI Verified date to select the date of verification

How to Obtain an Auskey

These instructions assume that your institution already has an Administrator Auskey

  1. Click on this link to go to the Australian Business Register to start the AusKey Process. https://abr.gov.au/AUSkey/Managing-AUSkeys/Device-AUSkeys/
  2. Click on the My Business menu on the left hand side
  3. Click on the Register for Device Auskey option
  4. Enter a Device name e.g. StarfleetAcademy.edu.au then click on the next button
  5. Check the Business details are correct for your Institution
  6. Read the Declaration and click the Submit button
  7. You (or the Institution's AusKey Custodian) will receive an email - Action required -Download and install your Device AusKey
  8. Click on the link in the email to down load the AusKey. 
  9. This will open a web page on the ABR website. A Java Applet will be launched please ensure that popups have been allowed for this page if asked by your browser
  10. Within the Applet a heading of Install Auskey will appear and a prompt to enter a Captcha code. Enter the required code and click next
  11. Check the Business details are correct for your institution for a second time
  12. Read the Declaration and click the Submit Button for a second time
  13. Within the next screen an option of Select install location for your Auskey will appear. Select the Choose the location option then Click Browse.
  14. Choose a folder on your computer where you want to save the keystore.xml file and click Next
  15. Enter a password of your choice (twice) then click next. 
  16. Ensure the password is stored in a secure manner for later reference (and later sending to the Silverband help desk for installation) 
  17. A popup dialogue box will appear of Installing Auskey. Once completed a message will appear of - Your Auskey has been installed Successfully
  18. Send an email to the Silverband help desk containing both the Password and Keystore.xml file. 
  19. Once we have received and installed this your system is ready and linked to the USI system 

How to Renew AusKey Certificate

To Obtain a new AusKey certificate an application needs to be made online through the AusKey manager  -  https://abr.gov.au/AUSkey/  by the AusKey Device Custodian (requiring the Username and Valid Password). The Device Custodian submits the application and the system generates a reference number and an email is sent to the Device Custodian. The Device custodian is them  prompted to download the new certificate and sorting it in the required manner safeguarding the certificate. Once the new certificate has been obtained please contact the Paradigm help desk to arrange secure transfer of the certificate for linking into the system. 

Further reading

Add New - Student

then you must verify that it is both complete and genuine.

back to top

Expand
titleParadigm Requirements to gain Access to the USI Service

As a Provider, you need to obtain a new M2M key for USI generation. This will enable Paradigm to gain access to the USI Service.

Refer to the workflows in this knowledge article for the instructions: USI (Unique Student Identifier)

back to top

Workflow

Expand
title1. How to Verify USI in Paradigm

NOTE:

The instructions below assume that as a Provider you have already obtained an M2M key in order to enable Paradigm to gain access to the USI service.

Refer to the workflows in this knowledge article: USI (Unique Student Identifier).

  1. Load the student's record

  2. Click on the Student Details option in the side menu.

  3. Move down the side menu and click the USI Edit option and check the details of the student record.

  4. Only two fields USI Student Number and Given Names are editable, the remaining fields are read-only.

  5. Click the Verify USI button to verify the student’s USI.

NOTE:

The system not only verifies the USI number but also crosses check other fields: student’s Given Name, Family Name, and DOB to see if any of them is matching the USI number on the USI service website.

Image Added

6. You will see either Success or Error responses as below:

(tick) Success

(error) Error

If it’s verified, you will see a green successful message at the top of the screen.

 You will see a red error message against each invalid field that the government could not verify.

back to top

External Resources

...

Paradigm Knowledge Base Home | Overview | Obtain M2M Key | USI | Workflow | External Resources

...

Next Page

Student - Course Enrolment