Overview
This page provides the workflows on how to view and edit details related to a student's graduationThe Edit Graduation Menu in Paradigm will let you provide detailed information regarding the Student’s graduation. This knowledge article will give a comprehensive list and overview of all the fields under the following sections: Graduation Eligibility, Graduation Dates, Graduation Ceremony Details, Graduation Document Numbers, and Early Exit Awards, as well as the workflow on how you can get to the Course Graduation Page in Paradigm.
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| title | Key Terms and Concepts |
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Key Terms and Concepts
GRADUATION Form Page in Paradigm NOTE: The following forms and fields are highly customisable. You can hide some of the fields which you think are not being used or applicable in your business or institution when it comes to a student graduation details. Legends: A field with | form fields | GRADUATION DETAILS
Key Term | Brief Overview | Used By Education Sector |
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Graduand | Is the student ready but pre-graduation | Both |
Graduation Date | The date the student graduated | Both |
Graduation Status | | Both |
Certificate | Has the student received their parchment / certificate | Both |
Certificate Date | Date the certificate was produced | Both |
Graduated Award | means that the field is applicable to both Higher Education and VET providers.A field with
means that the field is only applicable to Higher Education providers.A field with
means that the field is only applicable to VET providers. Graduation Eligibility
Image Added All Requirements Complete – Has the student completed all requirements to graduate (not just academic) e.g. Exit interviews, returned all materials to the library, finance check for outstanding fees, returned any borrowed equipment? Yes / No Academic Requirements Complete – Has the student met all of the Academic requirements to complete the course? Yes / No Graduated Award – The full name of the course / Award the student has / will complete to appear on the parchment.Both | Academic requirements complete | Has the student met all of the Academic requirements to complete the course. | Both |
Award Application sent | The date the confirmation of completion sent to the student | Both |
Information date sent | Graduand – Is the student ready but pre-graduation Certificate – Has the student received their parchment/certificate? Yes / No Graduation Status – Graduand / Graduated / Pending Graduation Message Graduation Dates
Image Added Graduation Date – The date the student graduated Certificate Date – Date the certificate was produced Information Date Sent – The date the graduation information pack was sent to the studentBothAward Application date receivedDate Sent – The date the confirmation of completion is sent to the student
Award Application Date Received – The date the confirmation of completion information is received back to the institution Both Graduation Ceremony Details
Image Added Ceremony Location – The ceremony location the student is planning on attending.Attending Ceremony – Will the student be attending the ceremony
Both? Yes / No
Ceremony Date – The date the ceremony is scheduled for
Both | Ceremony Location | The ceremony location the student is planning on attending. | Both |
Parchment Number | The unique Parchment id number - Can be system allocated if required | Both |
Transcript Number | The unique Transcript id number - Can be system allocated if required | Higher Education |
SOA Number | Statement Of Attainment - Can be system allocated if required | VET |
All requirements complete | Has the student completed all requirement to graduate (not just academic) e.g. Exit interviews, returned all materials to library, finance check for outstanding fees, returned any borrowed equipment. | Both |
Academic Dress Required | Does the student required academic attire? | Both |
Gown Size | The size of graduation gown required for student | Both |
Trencher Size | Cap / Morter board / Bonnet Size | Higher Education |
Hood Purchase | Hood / Stole / Cord size &/or colour | Both |
No of Graduation guests | The number of guests / tickets required for attending the ceremony for this graduand | Both |
Notes | Graduation Item(s) To Hire – Trencher Cap / Hood / Stole Graduation Item(s) To Purchase – Trencher Cap / Hood / Stole No. of Graduation Guests – The number of guests/tickets required for attending the ceremony for this graduand Academic Dress Required – Does the student require academic attire? Yes / No Hood Purchase – Yes / No Trencher Size – Cap / Mortarboard / Bonnet Size Gown Size – The size of graduation gown required for student Notes – Any additional notes required - e.g. Student has mobility issues and requires assistance with stairs at the ceremony venue.Both | Other certificate number GRADUATION DOCUMENT NUMBERS
Image Added Parchment Number – The unique Parchment id number - Can be system allocated if required Transcript Number – The unique Transcript id number - Can be system allocated if required SOA Number – Statement Of Attainment - Can be system allocated if required Other Certificate Number – EARLY EXIT AWARDS
Refer to this Knowledge Article if you want to use this section of the page: TCSI Early Exit Awards Packet.
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Implications
NOTE
The pages, fields and buttons that you can see, and the items that you can edit, are based on:
how How the Paradigm system is configured for your institution, and;
the The options that are made available by your institution, ; and
the The access level assigned to you by the "nominated contact personNominated Contact Person" or other Paradigm expert“Paradigm Expert”, according to your permission needs.
For more information please contact your "nominated contact personNominated Contact Person" or other Paradigm expert“Paradigm Expert” in your business or institution.
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BE ADVISED Make sure that you have loaded the intended student's record, and have selected the intended course. Changing the graduation details for an unintended course or student could have system-wide implications for a different student or a different course enrolment. |
Workflow
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| title | How to Edit a Graduation Record |
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Edit a Graduation Record
NOTE If the student is not currently loaded in Paradigm, start with the instructions below, else, proceed to Load the Student Record, follow the steps here: Student - Search Click on the Course Enrolment option from the side menu. Click the Course option and expand it. The COURSE ENROLMENT LIST section at the top of the page shows you a list of all course enrolments for this student. Click on the ACTIONS button on the same row for the Course to be edited. Select the Edit Graduation option in the Actions menu. On the GRADUATION section and add or edit any required details. Click on the SAVE GRADUATION DETAILS button.
Load the student record. Refer to this how-to guide on how to search for a student record in Paradigm: https://silverband.atlassian.net/wiki/spaces/PKB/pages/985201/Student+-+Search+Add+and+Edit#4.How-to-search-for-a-Student-Record. Go to the Edit Graduation Page.Once the Student Summary Page is loaded, you have two ways to access the Edit Graduation page: In the Student Summary Page, scroll down and look for the COURSE ENROLMENTS Form section, click the ACTIONS button on the right of the completed course record of the student, and then select Edit Graduation. Image Added Another way to get to the Edit Graduation page is to choose Student > Course Enrolment > Course menus on the side, click the ACTIONS button on the right of the completed course record of the student, and then select Edit Graduation. Image Added Enter or edit all the required details.Refer to the section above under the Key Terms and Concepts section if you need a guide in filling out or editing the information. Save the graduation details. After filling out all the graduation details, click the SAVE GRADUATION DETAILS button.  Image AddedIf you’ve added some document numbers under the GRADUATION DOCUMENT NUMBERS Form section, click the SAVE DOCUMENT DETAILS button.  Image Addedback to top |
Related Pages
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Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further ReadingTCSI Related Knowledge Article
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