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Enrolling Students in the Scheduled Program

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titleEnrol on the Scheduled Program and all its associated Scheduled Units

Enrol on the Scheduled Program and all its associated Scheduled Units

With the Scheduled Program set and all its associated Scheduled Units, you can now start enrolling students. If the student is already enrolled in the Course but not the Scheduled Units, you will be given an option to add the units. Refer to the instructions below.

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Enrol on the Scheduled Program and all its associated Scheduled Units
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title

Enrol on the Scheduled Program and all its associated Scheduled Units

Note

BE ADVISED:

Any TCSI reportable fields (e.g. student status, start-end and census dates etc.) will come into play when enroling the student in the Scheduled Program with related Scheduled Units.
This means that after clicking the button to enrol the student, depending on what fields have been set on the Scheduled Program and the Scheduled Units level, the new records will immediately attempt to push to TCSI.

NOTE:

Before you enrol a student following the instructions below, it is assumed that the following records have been submitted to TCSI successfully with valid results:

  • Student record

  • Scheduled Program

  • Scheduled Units

1. Load the Student Summary page.

2. Choose Student > Course Enrolment > Course menus on the side. Go to the SCHEDULED PROGRAM LIST section.

Choose the scenario below of the current student enrolment record:

A. Not yet Enrolled in the Course

In this section, if the student has no Course Enrolment yet, it will show all the Scheduled Programs and all Scheduled Units associated with it. Click the ADD COURSE & UNITS button to add the Course and Units to the student record.

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B. Already Enrolled on a Course but not in Scheduled Units yet

If the student is already enrolled on a Course and that Course has a Scheduled Program setup with Scheduled Units, in the SCHEDULED PROGRAM LIST section, click the ADD UNITS button against the Scheduled Program with the Scheduled Units you want to enrol the student.

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NOTE:

After clicking the ADD COURSE & UNITS or just the ADD UNITS button, take note that as mentioned in the above advice section – a student will not be successfully enrolled on the Scheduled Units if there are TCSI reportable fields that are missing.

Tip

If the following records are already set as VALID from TCSI: (1) Student record, (2) Scheduled Program, and (3) Scheduled Units prior to the enrolment, the student will be successfully enrolled to the selected Scheduled Program and Scheduled Units.

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